Research Forms and Documents

Request for Support   (Google Form)

Export Control    (PDF)

InfoEd (Site, VPN required)

• IRB – Create a New Protocol (Initial Submission)
• IRB – New Protocol – Additional Detail

• FAQs
• IRB – Find a Protocol Record in InfoEd
• IRB – Respond to Reviewer Concerns (Additional Information Required)
• IRB – Completing Assigned Tasks
• IRB – Submit a Modification
• IRB – Submit a Modification and Renewal
• IRB – Submit an Annual Renewal
• IRB – Submit a Final Report

InfoEd  (Site, VPN Required)

InfoEd  (Site, VPN Required)

IACUC Create a New Protocol (Initial Submission)

IACUC Copy an Existing Protocol – useful when continuing work under an expiring protocol.

• IACUC Submit a Modification (DOCX)
• IACUC Respond to Reviewer Concerns (Action Required) (DOCX)

• IBC- Create a New Protocol (Initial Submission) (DOCX)

• IBC -Copy an Existing Protocol (DOCX)
• IBC -Find and Edit a Protocol That’s Still in Development (Not Submitted) (DOCX)
• IBC – Respond to Viewer Concerns (Action Required) (DOCX)
• IBC – Submit an Annual Renewal (DOCX)
• IBC – Submit a Modification/Amendment (DOCX)

• Consent for Anonymous Surveys (Script. DOCX)
  • Use for Informed Consent when conducting anonymous surveys for subjects 18 and older.
• Informed Consent – No Signature (Script. DOCX)
  • Use for Informed Consent for subjects 18 and older when signature will be waived.
• Informed Consent – With Signature (Form. DOCX)
  • Use for Informed Consent with signature for subjects 18 and older.
• Informed Consent – Interviews/Focus Groups (Form. DOCX)
  • Use for Informed Consent when conducting interviews and/or focus groups with subjects 18 and older.
• Parent/Guardian Informed Consent (Form. DOCX)
  • Use to gather parental/guardian consent for research studies that involves subjects under the age of 18.
• Debriefing Form (Script. DOCX)
  • Use this debriefing form when conducting research that involves deception. If your study was approved to use deception, a debriefing form is required.

• Assent Form (15-17) (Form. DOCX)
  • Use this Assent Form when conducting research with minors age 15-17.
• Assent Form (11-14) (Form. DOCX)
  • Use this Assent Form when conducting research with minors age 11-14.
• Verbal Assent (Script. DOCX)
  • Use this Verbal Assent Script when conducting research with minors age 10 and younger.

• Recruitment Email (Script. DOCX)
  • Example of a recruitment email for adult participants.
• Verbal Recruitment (Script. DOCX)
  • Example of what a researcher would say to recruit adult participants in person or over the phone.
• Recruitment Flyer (Script. DOCX)
  • Sample flyer for posting research study around campus, offices, etc.

• Blank Document Template – No Logo (Template. DOCX)
  • Use this blank, no BSU logo template when creating any miscellaneous documents for your research.
• Blank Document Template – With BSU Logo (Template. DOCX)
  • Use this blank BSU logo template when creating any miscellaneous documents for your research when the BSU logo is needed.

• Advance Department ID / Advance Spending Request Form  (Web Form)
• Budget Adjustment Request (BAR) Form (Web Form)
• Cost Share Affidavit (XLS)
  • Example Cost-Reimbursement “Service Agreement” (DOCX)
  • Example Fixed-Price”Service Agreement” (DOCX)
  • Frevvo – OSP Proposal and Award Acceptance Workflow (Site)
• Cost Share Form (XLS)
• Cost Transfer Corrective Action Plan (CAP) Submission Form (Web Form)
• Faculty Incentive Pay Program “FIPP” Agreement (DOCX)
  • FIPP Program Information
• Grant Funding Distribution Form (“GFDF”) Based on Dollars (Short Form, XLS)
• Grant Funding Distribution Form (“GFDF”) Based on Dollars (Long Form, XLS)
• Grant Funding Distribution Form (“GFDF”) Based on Percentages (XLS)
• Industry-Sponsored Research Agreement: Cost-Reimbursement (9-8-2023)(DOCX)
• Industry-Sponsored Research Agreement: Fixed-Price (9-18-2023)(DOCX)
• Industry-Sponsored Research Agreement Intellectual Property Terms Upfront Commercial Licenses (9-8-2023) (DOCX)
• Industry-Sponsored Research Agreement Intellectual Property Terms Upfront Commercial Licenses (5-31-2023)(DOCX)
• Industry-Sponsored Research Agreement Intellectual Property Terms Upfront Commercial Licenses (3-21-2022) (DOCX)
• Internal Budget Template (XLS)
• NSF Safe and Inclusive Working Environments Plan Template (PDF)
• NSF Survey R&D Field Codes for FY 2016 (Replaces CIP Codes) (PDF)
  • Recharge Rate Calculation Template (XLS)
  • Recharge Center Services Agreement (DOCX)
• Request for Exception to Policy on PI Eligibility (DOCX)
• Data Request Form (Web Form, BSU Credentials Required)
• Request for No-Cost Extension (NCE) (Web Form)
• Request for Waiver of Facilities and Administrative (F&A) Costs (DOCX)
• Sponsored Project Contract for Services (DOCX)
  • Sponsored Project Contract for Services Guide
• Subrecipient Commitment Form (Web Form)
• Subrecipient v. Contractor Determination Checklist
• Third Party Cost Share Form / Certification (DOCX)

• THE WRITE CLASS™ Idaho Initial Site Build Form
• THE WRITE CLASS™ Non-Idaho Initial Site Build Form
• Network of Leaders and Learners
• Math Education Collective Professional Learning University Services (MEC PLUS) Form

MUTUAL NON-DISCLOSURE AGREEMENT

Mutual Non-Disclosure Agreement  (PDF)

This Mutual Non-Disclosure Agreement (NDA) may be used to discuss confidential topics in the process of identifying a collaboration or procurement opportunity. To expedite the negotiation and signature process, please ask your external collaborators or vendors to:

• Open the online NDA template, powered by Adobe Sign, by clicking here;
• Enter certain information into the online NDA template (e.g., company name, address, notice contact, university faculty/staff contact) using the instructions in the form; and
• Sign the NDA in Adobe Sign.

This will send the partially signed NDA to OTT for countersignature. If the information entered by the external party checks out (e.g., name and entity type/jurisdiction match the Secretary of State filing exactly, the university faculty/staff member desires to enter into the arrangement), OTT will sign the NDA and all parties will automatically receive the fully signed copy. All university employees who will have access to external parties’ confidential information will be required to acknowledge, via reply email, that they (1) have read and understand the NDA and (2) will comply with its terms and conditions. (Note: Unpaid university students will not be covered by university NDAs, but instead, will have to sign separate NDAs with the external parties in their personal capacities.)

Questions about this NDA process should be directed to techtransfer@boisestate.edu.

Important Notices

• Online Non-Disclosure Agreement Template Is Live (12/7/2021) (stating that a new online NDA, powered by Adobe Sign, is ready for use)
• Important Update re: Non-Disclosure Agreements (9/2/2021) (stating that the university’s NDA template needs to be used without substantive edits)

INDUSTRY MUTUAL NON-DISCLOSURE AGREEMENT

Industry Mutual Non-Disclosure Agreement (11-22-2023) (DOCX)

The Industry Mutual Non-Disclosure Agreement was designed for efficiency and consistency with our Industry-Sponsored Research Agreement and with industry sponsors’ needs in mind.

INVENTION DISCLOSURE FORM

Invention Disclosure Form (DOCX)

The Invention Disclosure Form (IDF) is the first step in a process that could potentially lead to the commercialization of your technology. It is designed to elicit information to aid in the reporting of inventions to appropriate outside parties and in the evaluation of whether to pursue patent protection for the invention.  Please contact the Office of Technology Transfer (OTT) at techtransfer@boisestate.edu if you have any questions completing the form.

FACILITY USE AGREEMENT

Facility Use Agreement (DOCX)

The Facility Use Agreement is an agreement that permits external parties to use the University’s scientific and other facilities on a short-term and full-cost recovery basis.  You may share the following form with external parties, but please contact OTT at techtransfer@boisestate.edu for assistance drafting and executing the agreement.

MATERIAL TRANSFER AGREEMENT

Material Transfer Agreement / MTA Request Form (Google Form)

The sharing of tangible research materials typically requires a Material Transfer Agreement (MTA) between the provider and recipient.  An MTA is a legal contract to protect the rights of both entities to set terms and conditions regarding intellectual property, ownership, publication, permitted use, and liability.

What is the process?

The University investigator completes an MTA Request Form.  OTT and the Office of Research Compliance (ORC) will review the request to determine transfer requirements:

• OTT, with the Office of General Counsel (OGC), as needed, will determine agreement terms and conditions.
• ORC determines the applicable compliance committee review for materials being transferred to the University.
• ORC may notify the Conflict of Interest Officer regarding the transfer.
• ORC may notify Environmental Health, Safety, and Sustainability if the material may be hazardous.

The investigator works with applicable University departments to complete the transfer requirements. The material is transferred.

UPFRONT COMMERCIAL INTELLECTUAL PROPERTY LICENSES

• Available commercial IP licenses for Industry Sponsored Research, see Paragraph G here.
• For more information about partnering with Boise State, visit the Industry Partnerships page.

COPYRIGHT DISCLOSURE FORM

Copyright Disclosure Form   (DOCX)

The Copyright Disclosure Form (CDF) is the first step in a process that could potentially lead to commercialization of your creation. It is designed to elicit information to aid in the reporting of creations to appropriate outside parties and in the evaluation of whether to pursue copyright protection for the creation. Please contact OTT at techtransfer@boisestate.edu if you have any questions about completing the form.