Cost Transfer Corrective Action Plan Submission Form

IMPORTANT: By submitting this form, you certify that this submission has been previously approved by the Dean, Department Chair, non-academic unit equivalent, or approved designee identified below.

If a correcting entry for a transaction is required, it must be completed as soon as possible, but no longer than 90 days after its original transaction date (i.e., posting date).  See Policy # 5090, Sponsored Programs Cost Transfer (the "Cost Transfer Policy").  Frequent cost transfers indicate a need for improvements in a department’s internal controls. When this occurs, a department must implement a Corrective Action Plan ("CAP") to correct the root cause(s) of the recurring errors. In cases of noncompliance with the Cost Transfer Policy, a department may bear (i.e., pay for) costs that should have been charged to a sponsored project.

If a transaction is greater than 90 days after its original transaction date, a CAP must be submitted via this form (with a proposed correcting entry as an attachment) and approved by OSP before a correcting entry can be submitted for processing. Applicable correcting entries that are submitted before CAPs are approved by OSP will be rejected without review. If a CAP is approved, please save the approval email as a .pdf and attach it to the correcting entry submission along with the traditional information necessary to support your request.

Upon approval of a CAP (click here for previous CAP submissions), no more cost transfers over 90 days will be approved for the same root cause(s) identified below; provided, unallowable costs will always be removed and transferred to non-sponsored funding sources regardless of the timeline.