Certificates of Insurance
A Certificate of Insurance (COI) is a document that serves as proof of insurance held by another party. It may fall into two categories:
- Issued by Boise State University/State of Idaho to an outside organization and/or;
- Other businesses may request that we provide them with a “Certificate of Insurance” as proof of the University’s insurance coverage. *Attention: $500,000 is the State’s Liability limit. If the contract requires a higher limit please inform your contact of this limit and ask if they will accept the $500,000 limit.* See below for instructions to request a Certificate of Insurance.
2. Issued by an outside organization, to Boise State University/State of Idaho
- Boise State requires proof of insurance from companies, organizations, or other groups for use of campus facilities for events and activities. This includes contractors, vendors, or performers providing products or services to Boise State University.
- Select the appropriate form – BUS-Shuttle Insurance Requirements or Contractor/Vendor/Performer Insurance Requirements. You can print these requirements and give them to the 3rd party
- Provide the COI-Sample to the contractor or vendor’s insurance agent. This will inform the agent of how to properly complete the Certificate needed to meet the University’s insurance requirements.
*Incomplete or incorrect certificates will result in a delay of approval. Risk Management reserves the right to negotiate alternative coverage and limits based on the type of event.
Requesting a Certificate of Insurance
Review and address the inquiries below, when gathered, send to firstname.lastname@example.org.
- Your written contract or agreement;
- Specific Insurance Requirements;
- The Who, What, When, Where, Why of the event/activity
- Requestors Name (Organization), Requestors Address, Name and Phone Number of the Contact Person Requesting Certificate;
*Incomplete details will result in delay of receiving your requested COI.
The following types of contract clauses often require modification before the contract can be approved by Risk Management:
- Indemnification or Hold Harmless Provisions – An indemnification clause obligates one party to compensate the other party for losses or damages (physical injury or monetary) caused by that other party. A Hold Harmless Provision obligates one party to assume liability of a second party.
- Waivers of Subrogation or Limits on Recovery – An agreement between two parties in which one party agrees to waive subrogation rights against another in the event of a loss. The intent of the waiver is to prevent one party’s insurer from pursuing subrogation against the other party.
When will I receive the COI?
From the initial date of request, a Certificate can be issued on average from one to five business days.