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Payment Procedures

Accounts Receivable must process all payments for AR invoices.

If your department has received a check that is for an outstanding AR invoice, you must deliver it to Accounts Receivable (AR) at University Plaza Building 960 Broadway, Suite 300. (Per Boise State University’s Cash Handling Policy 6010, all checks must be deposited within 24 hours of receiving them.) If your department is unable to deliver the check to the AR office, please contact us to discuss an alternative option.

Payments are posted manually to each invoice individually, due to the time of the month and payment volume please allow one week for payments to be posted.

Note: If your customer pays their invoice(s) on the AR/Treasury eMarket, your department will receive a 3% revenue allocation fee. Please fill out this funding form to ensure the allocation fee is posted to the correct FDCC.

Refunds

If there is a refund due to a department’s external customer, please fill out the Credit Memo, Void, Write-Off Form and email the request to accountsreceivable@boisestate.edu.

Since the invoice and payment were processed by AR, to ensure that all transactions are captured in the AR data, AR will need to process the refund.