Create a proposal within Kuali CM to initiate the curriculum change work flow and create or modify courses, programs and emphases. Submitting a proposal triggers the review and approval process which is required to officially update university curriculum.
Proposing Curriculum Change
Create a New Record (Course, Program, Emphasis)
Create a new record by selecting either the course, program or emphasis tab in the navigation bar and selecting “+New” button on the selected page to open a blank form where you can enter the record details.
Duplicate a Record
Duplicate a record by selecting Duplicate from the record menu. This can be useful if you are proposing numerous similar courses or creating an equivalent course.
Change an Existing Record
Propose changes
In the Course, Program or Emphasis Form, find and select the record you want to change. Within the record menu select Propose Changes.
Checkboxes to indicate changes
Check the applicable boxes to indicate your desired changes. The field “sequence change” refers to reordering courses/requirements in the semester by semester format. The checkboxes make the form shorter and expedite workflow.
Draft a Proposal
Creating, duplicating, or changing a record will create a draft proposal. This is where you will enter all of the course information. For a completely new record you must complete all of the required fields. The required fields are indicated with a red asterisks. If you are editing an existing record, only make changes to the fields you wish to edit. In either case, the Proposal Details section of the new course, program, or emphasis form must be completely filled out to submit the proposal for approval.
Ensure that any additionally affected areas are listed in the impact report and proposal details sections of the form
Once you have completed the proposal form you must leave edit mode; then you can share, copy, or submit your proposal for approval in the draft menu.
Learn more about course proposals
Draft Menu
Proposal Review
Submissions Paused
The ability to make changes or create new records is available most of the time. The curriculum cycle follows the academic year, so there will be some periods that proposal submission will be paused. When the curriculum committees are ready to start reviewing proposals again, you will be able to submit them for review.
Under Review Menu Features
In modify mode you can edit the fields you wish to change. The Proposal Details section become available to be filled out regarding the changes being requested. Note that the required fields are indicated with a red asterisk and must be completed before submitting the proposal.
| Field | Description |
|---|---|
| Withdraw | You have the ability to withdraw the proposal from review. If selected the proposal returns to draft status. |
| Edit | Allows edits to be made to the proposal. |
| Return to | If the proposal is making changes to current record (course, program, or emphasis) for a future term, you can use this feature to access the current version. |
| Duplicate | The proposal can be copied to make a new draft proposal record that will share common field data. |
| A printable version of the proposal is created. | |
| Audit Log | A detailed report of the changes made to the record. |
Approval Workflow Process
Workflow Menu Features
Workflow Status
A proposal under review has a Workflow Status field at the top of the proposal. This will indicate what the status is (in progress, denied, approved) and at what step in the process. You can expand the Workflow Status section to show all of the steps in the process, votes, and comments.
Withdraw or Delete Proposal
Withdraw a Proposal
You may need to withdraw a proposal to fix and resubmit. Withdrawn proposals will return to draft status and be editable until resubmitted.
- Open the proposal you’d like to withdraw. You can find your proposals from your dashboard or from proposals on the left-hand menu.
- Click withdraw from the right-hand menu.
Delete a Proposal
You may need to delete a proposal to resubmit a proposal under a different record, or to clean up your dashboard. Once deleted, you can no longer see any comments, sharing, or information that was in the proposal.
- Open the proposal you’d like to delete.
- If you are in edit mode, click the leave edit mode button.
- From the draft menu, click delete proposal.