Proposals

To create a new record go to the Course Form, Program Form, or Emphasis Form, and use the + New button to start a new proposal.

A blank record is created.

Or you can make a copy of an existing record to modify by selecting Duplicate on the record menu.

You must fill in the details of the Record Information, Requirements, Impact Report, and Proposal Details sections. Required fields are indicated with a red asterisk are to be completed before submitting the proposal.

See the Course Form, Program Form and Emphasis Form for details about these sections.

In the Course, Program or Emphasis Form, find the record you want to change. Select the Propose Changes.

Check the applicable boxes to indicate your desired changes. The field “sequence change” refers to reordering courses/requirements in the semester by semester format. The checkboxes make the form shorter and expedite workflow.

It is by either creating a new record or changing an existing record that you are able to create a draft proposal. For a new record you must complete all of the required fields that are indicated with the asterisks. For an existing record, make changes fields you wish to edit. In both cases, the Proposal Details section must be completed to submit the proposal for approval.

Once you are done making edits to the proposal you can share, copy, and submit it for approval.

The ability to make changes or create new records is available most of the time. The curriculum cycle follows the academic year, so there will be some periods that proposal submission will be paused. When the curriculum committees are ready to start reviewing proposals again, you will be able to submit them for review.

In modify mode you can edit the fields you wish to change. The Proposal Details section become available to be filled out regarding the changes being requested. Note that the required fields are indicated with a red asterisk and must be completed before submitting the proposal.

A proposal under review has a Workflow Status field at the top of the proposal. This will indicate what the status is (in progress, denied, approved) and at what step in the process. You can expand the Workflow Status section to show all of the steps in the process, votes, and comments.

You may need to withdraw a proposal to fix and resubmit. Withdrawn proposals will return to draft status and be editable until resubmitted.

1. Open the proposal you’d like to withdraw. You can find your proposals from your dashboard or from proposals on the left-hand menu.
2. Click withdraw from the right-hand menu.

You may need to delete a proposal to resubmit a proposal under a different record, or to clean up your dashboard. Once deleted, you can no longer see any comments, sharing, or information that was in the proposal.

1. Open the proposal you’d like to delete.
2. If you are in edit mode, click the leave edit mode button.
3. From the draft menu, click delete proposal.