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Information Systems for Department Chairs

This annotated list is intended to guide department chairs and their administrative assistants in obtaining access to the key information systems they need to perform their jobs. In some cases, you must request permission for access. In other cases, the access is available already but you might need information about procedures or navigation. Systems are listed in alphabetical order.

Note that you will need to cut and paste email addresses into your Google email account.

Advisor Center

  • Advisor Center allows users to access select student data. Navigate to the Advisor Center from myBoiseState and click on the Faculty/Staff Sign In and select PeopleSoft.
  • Access to Advisor Center allows the user to view advisee demographic information (e.g. e-mail addresses and phone numbers) and academic records (e.g. unofficial transcripts, Academic Advisement Reports AAR, and Transfer Credit Reports).
  • To request access to student records, a supervisor must submit a request to OIT Accounts at support.boisestate.edu .

Faculty 180

  • Faculty 180 is an online software tool designed to help Boise State faculty collect, organize and display their research, teaching and service data.
  •  Follow this link to get started in Faculty 180.

Online Course Evaluation System

  • This system is used to gather student course evaluations and to make these evaluations available to faculty and academic administration in a variety of reports.
  • Expanded access allows the chair and administrative staff to view evaluation reports for faculty within their area in individual or summarized fashion.
  • To log in to the system and to view information materials about its use, go to: Course Evaluations.
  • To request expanded access for department or college personnel, or to request other assistance, email onlineevals@boisestate.edu

PeopleSoft Campus Solutions

  • PeopleSoft Campus Solutions is a system used to manage Student Records, Student Financials, Recruiting and Admissions, Financial Aid, Campus Community, and Academic Advisement Users access PeopleSoft via myBoiseState
  •  Access to PeopleSoft Campus Solutions allows the user to view student demographic data and academic records, view course information, manage student groups, and use the online class scheduling tool.
  •  To request access to student records, a supervisor must submit a request to OIT Accounts at support.boisestate.edu .

Reporting Services

  • Reporting Services allows department chairs to run predefined reports via myInsights and Pyramid Analytics to obtain information about students, courses, and class schedules.

    Request access by emailing: accounts@boisestate.edu
  • Your are required to sign FERPA agreement which will be kept on file in the your department.
  •  After OIT has created your account, learn how to access and use Reporting Services at reporting.boisestate.edu
  • Trainings and walk-in sessions are offered by the staff in Institutional Research and Business Intelligence and Reporting Services.

Student Success Dashboard

  • The Student Success Dashboards allow Boise State advisors and administrators to identify and engage with students who are at academic risk to prevent them from getting further off-track.
  • Reports instantly summarize data on students who trip multiple indicators associated with retention and graduation.
  • Incorporates Degree Tracker “on/off track” indicators and other indicators associated with success.
  • Provides actionable information to reach out and provide support to students
  • Localizes the information to colleges and departments.
  • Will increase student success and graduation.
  • To request access to Student Success Dashboards, send an email to tsquires@boisestate.edu and include your Boise State username and EMPL ID#

Time Reporting Approval

  • Most classified/hourly employees are required to report all time (time worked and time off) and salaried employees are required to report exception time (time off). Time approval is required when an employee reports hours worked or time off in our electronic time gathering system Time and Labor. When hours are entered the direct supervisor will receive an email that there is time awaiting approval.
  •  This will allow the approver to review time entered for accuracy. The time must be approved for the employee to be paid.
  •  System access is provided automatically based on hiring information entered into the HRCS system by the Human Resource office.
  •  Time and Labor training material is located at: Boise State Payroll

Travel and Expense

Travel and Expense is the system used for managing expense reimbursements (travel-related and non-travel related) for Boise State University employees.

  • System access allows the chair or administrative staff to submit travel requests and/or expense reports for approval and to review the status of their request online.
  •  System access is provided automatically based on hiring information entered into the HRCS system by the Human Resource office. If the chair or administrative staff is responsible for approving travel or expenses for their department(s), notify TravelServices@boisestate.edu Detailed information about travel and expense reimbursements can be found on the University’s Accounts Payable website.

VPN (Virtual Private Network)

The Boise State University VPN (Virtual Private Network) provides secure remote access to specific University networks and systems. Using the VPN protects your data from being intercepted when using University computing resources from off-campus locations, ensuring your privacy. University VPN software and use is provided free of charge to faculty and staff.

  • There are no limits to your use of the VPN service; however, we ask you to disconnect your client when you are not using the service.
  • VPN software and access instructions can be downloaded via a web browser from the OIT VPN Services Webpage