University Forms Solutions
Boise State is committed to supporting an Information Technology (IT) environment that is accessible to all, and in particular to people with disabilities.
Regardless of the solution used, all forms published on the university’s website must meet accessibility compliance requirements per University Policy 8140: Information Technology Accessibility.
If you have any questions about the accessibility of your forms, please contact OITAccessibility@BoiseState.
Form Security
- Please review details about Information Security prior to developing web forms.
- Do not provide the ability to upload Microsoft Excel documents through your forms. Excel documents can harbor malware and viruses within macros.
Forms and Web Accessibility
Forms intended for use on university websites must be accessible for people of all abilities in compliance with University Policy 8140.
Choose the University Forms Platform That’s Right for You
Gravity Forms
User access
- No authentication required.
Form development?
- Functional user or WordPress Support
Workflow
- Not available
Approvals
- Not available
Complexity
- Simple to moderate
Security
- Submissions stored in WordPress; available to WordPress admins
Form storage/retrieval
- Forms stored by title and searchable by keywords
Reporting
- Limited
Form status dashboard for requested employee-submitted forms
- None
Payment integration (Heartland/TouchNet)
- None
Other integrations
- WordPress
Can be embedded or displayed on boisestate.edu WordPress sites
- Yes
Support
- Fully supported by OIT
Data storage / retrieval
- Data stored in WordPress
Online resources
Cost / Licensing
- None
Google Forms
User access
- May restrict authentication to a single Boise State domain (employees or students)
Form development?
- Functional user
Workflow
- Not available
Approvals
- Not available
Complexity
- Simple
Security
- Submissions stored in individual or team G Suite account
Form storage/retrieval
- Forms stored and searchable through Google Drive
Reporting
- Basic; results are stored in a Google Sheet
Form status dashboard for requested employee-submitted forms
- None
Payment integration (Heartland/TouchNet)
- None
Other integrations
- No integrations are supported by OIT; functional users may be able to leverage Google APIs to provide additional functionality
Can be embedded or displayed on boisestate.edu WordPress sites
- No. If a Google Form is required, link to the separate Google Form page
Data storage / retrieval
- Data stored in Google Sheet
Support
- Fully supported by OIT
Online resources
Cost / Licensing
- None
Smartsheet
User access
- Authentication required for administering forms, optional for completing forms
Form development?
- Functional user
Workflow
- Available
Approvals
- Available
Complexity
- Simple to complex
Security
- Submissions stored in Smartsheet
Form storage/retrieval
- Forms stored by title and searchable by keywords
Reporting
- Limited
Form status dashboard for requested employee-submitted forms
- Available to form submitter if shared by the sheet administrator
Payment integration (Heartland/TouchNet)
- None
Other integrations
- None
Can be embedded or displayed on boisestate.edu WordPress sites
- Yes (though accessibility compliance is required per University Policy 8140)
Data storage / retrieval
- Spreadsheets
Support
- Supported online through Smartsheet
Online resources
Cost / Licensing
- $350 per year per individual; free access to view/edit sheets
Perceptive Forms
User access
- Authentication required
Form development?
- OIT Developer
Workflow
- Available
Approvals
- Tracked and Recorded
Complexity
- Simple to complex
Security
- Submissions stored and attachments securely stored
Form storage/retrieval
- Forms stored and searchable by key fields
Reporting
- Ad-hoc reporting can be completed by functional user
Form status dashboard for requested employee-submitted forms
Payment integration (Heartland/TouchNet)
- Can be integrated with Heartland payment solution
Other integrations
- Can be integrated with PeopleSoft or other software solutions with API capabilities
Can be embedded or displayed on boisestate.edu WordPress sites
- No
Data storage / retrieval
- Data stored in Perceptive Experience
Support
- Fully supported by OIT
Online resources
- Contact the Project Management Office at pmo@boisestate.edu for a demo
Cost / Licensing
- None
ServiceNow
User access
- Forms can be made available to specific individuals or groups on the support portal
Form development?
- OIT Customer Care
Workflow
- Available
Approvals
- Available
Complexity
- Simple to complex
Security
- Submissions and attachments are stored securely in ServiceNow
Form storage/retrieval
- Form data is converted into a Service Request. The Service Request is searchable by the submitter and those with a ServiceNow license
Reporting
- Robust. Currently not available to end users
Form status dashboard for requested employee-submitted forms
- Status is available to the form submitter on the support portal
Payment integration (Heartland/TouchNet)
- None
Other integrations
- Can be integrated with PeopleSoft or other software solutions with API capabilities
Can be embedded or displayed on boisestate.edu WordPress sites
- Can be done using iFrames
Data storage / retrieval
- Data stored in SaaS database
Support
- Fully supported by OIT
Online resources
Cost / Licensing
- $475.20 per named user
- $110.88 per approve license