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Authorized Signatures on Expenditure Documents Pertaining to State, Federal, and Private Grants (Policy 6070)

University Policy 6070

Download a Printable Version of Policy 6070


Effective Date

March 1982

Last Revision Date

October 2007

Responsible Party

Vice President and Chief Financial Officer, (208) 426-1200

Scope and Audience

This policy applies to all documents pertaining to state, federal, and private grants to the University.


1. Policy Purpose

To establish policy for the use of signatory authority for expenditure documents for state, federal, and private grants.

2. Policy Statement

This policy intends to ensure that the delegation of signatory authority in regards to grant expenditure documents is clearly delineated to facilitate efficiency and understanding in the execution of that authority.

3. Responsibilities and Procedures

3.1 Authority and Account Funds

3.1.1 Delegation of Authority

The dean of each college or appropriate vice president is responsible for the final authorization, accountability for
grants, and all other funds secured in his/her particular college or major area of responsibility. However, the dean may, by written authorization from the Provost and the Vice President for Finance and Administration, delegate authority to a department chairperson or a specific grant project director to assume responsibility for the conduct of the grant or other financial management matters. This delegation in no way absolves the dean or the appropriate vice president of ultimate
responsibility for the conduct of the grant.

3.1.2 Account Funds

In accepting these awards, the dean and department head ensure an adequate amount of unrestricted or appropriated college or departmental funds will be available to cover any overdrafts that occur in these grant and contract accounts.


Revision History

July 1995; October 2007