University Policy 7480
Effective Date
July 1984
Last Revision Date
August 25, 2025
Responsible Party
Human Resources and Workforce Strategy, (208) 426-1616
Scope and Audience
This policy applies to all Classified and Professional Employees.
1. Policy Purpose
To establish the policy and procedures governing the designation of emeritus status for Classified and Professional staff.
2. Policy Statement
Boise State University recognizes the important contributions that its Classified and Professional staff make to the university throughout their careers. The awarding of emeritus status honors those individuals who have demonstrated significant service, dedication, and innovation to help further the university’s mission and goals.
3. Responsibilities and Procedures
3.1 Eligibility
Emeritus status may be accorded to a Classified or Professional staff member who meets the following criteria:
- Completed at least ten (10) years of full-time service in a Classified and/or Professional staff position;
- Is in good standing as documented through the employee’s performance evaluations and personnel file – for example, is currently not under active discipline or corrective action, and does not have a past record of disciplinary or corrective action. See University Policy 7300 (Professional Employees Performance Evaluations), University Policy 7400 (Classified Employees Performance Evaluations), University Policy 7430 (Classified Employees Disciplinary Action), University Policy 7450 (Classified Employees Due Process and Appeal Procedures), and University Policy 7530 (Employee Files).
- Has provided written notification of their intent to retire from the University; and
- Has demonstrated significant contributions that have furthered the mission and goals of the university.
- The Emeriti Eligibility Application Form is to be completed by the employee to kick start the Emeritus process.
3.2 Nomination Process
a. Nominations must be submitted by the immediate supervisor using the Nomination for Emeritus Status Form, including a narrative statement detailing the employee’s significant contributions to the university and one or more letters of recommendation. At least one letter must be from the immediate supervisor, director/unit head, AVP/Dean, or Vice President.
b. The immediate supervisor can submit a nomination at any time during the calendar year once Human Resources and Workforce Strategy has received the employee’s intent to retire.
c. Nominations must be approved by the employee’s director/unit head, AVP/dean, and/or vice president and sent to Human Resources and Workforce Strategy.
3.3 Approval Process
a. Human Resources and Workforce Strategy will review submitted nominations for validation of years of service, a review of the employee’s performance evaluations and personnel file, the employee’s official retirement notification, and supporting documentation requirements. Any concerns will be relayed to the approving authority.
b. The supervisor will consult with members of the department or unit for recommendations and confirmation, as needed, that the employee has made significant contributions that have furthered the goals and mission of the university.
c. The vice president grants the final decision to approve or deny emeritus status based on the information submitted with the nomination and additional information from Human Resources and Workforce Strategy and the supervisor. It will then be sent to Human Resources and Workforce Strategy for processing, and all required notifications will then be sent to the employee, the relevant departments, and the Emeriti Guild. The vice president’s decision is final and may not be appealed.
3.4 Privileges and Benefits
- A Boise State photo identification card reflecting their emeritus status;
- Library privileges using their Boise State photo identification;
- Privileges pertaining to the payment of course fees in which the emeritus or their spouse may wish to enroll;
- A discounted parking permit;
- Eligibility for membership in the Emeriti Guild;
- Privileges approved by the department that may include representing the University at ceremonies, serving on committees, and listing in catalogs or in other locations;
- Athletics, Morrison Center, and other campus venues/departments may offer discounts, subject to availability. Emeriti staff should contact the venue for the availability of such discounts and notify the venue of their Emeriti status; and
- Free city bus pass and use of the Boise State shuttle with a Boise State photo identification card.
3.5 Rehires
If the University rehires a Classified or Professional staff member with emeritus status, all Emeritus privileges not in conflict with the rehired employment position remain.
3.6 Responsibilities and Conditions
a. An Emeritus may not use University resources to 1.) campaign or advocate for personal or political interests, or 2.) conduct for-profit business activities.
b. An Emeritus may only have access to confidential student, personnel, or other official records to the extent required and authorized within the scope of an approved service activity.
c. An Emeritus may neither 1.) purport to represent the University in any matter, nor 2.) bind the University to any commitment or obligation, contractual or otherwise.
d. An Emeritus may only exercise their privileges in accordance with current University policies.
3.7 Revocation of Emeritus Status
This section is intended to confirm the existing “at will” nature of emeritus status and applies to all individuals who currently hold emeritus status.
a. At the sole discretion of the University, emeritus status may be revoked at any time. Without limiting such discretion, revocation may occur, among other things, when it is determined that the individual’s conduct, before or after receiving the Emeritus designation, conflicts with the intent and spirit of the designation, is disruptive to the University’s mission, and/or causes harm to the University’s reputation.
b. The Dean, Vice President, or President or designee, is authorized to revoke emeritus status and will inform Human Resources and Workforce Strategy and the affected individual of such a decision.
4. Form
Nomination for Professional or Classified Emeritus Status Form
5. Related Information
University Policy 7300 (Professional Employees Performance Evaluations)
University Policy 7400 (Classified Employees Performance Evaluations)
University Policy 7430 (Classified Employees Disciplinary Action)
University Policy 7450 (Classified Employees Due Process and Appeal Procedures)
University Policy 7530 (Employee Files)
Revision History
July 1998; December 2008; March 2018; November 03, 2020; March 05, 2021; June 25, 2021; August 25, 2025