Motor Pool Reservations Form

Individuals operating university vehicles are representatives of Boise State University. Drivers are expected to recognize and maintain the behaviors described below.. 1) Safety & Well being - The driver of the vehicle will prioritize the safety of passengers, cargo and other individuals during travel. As a State Agency, the State of Idaho requires the driver and ALL PASSENGERS to wear a seatbelt. Before a vehicle is in motion and while traveling en route, the driver must verify that everyone is properly fastened. 2) Drivers are required to adhere to all laws and all Boise State University policies. Individuals are personally responsible for their behavior and its consequences. 3) Students must follow the Boise State University Student Code of Conduct (BSU 2020) . Students violating the Boise State Student Code of Conduct while traveling are subject to the sanctions enumerated in Article Eight (6) of that code. 4) Please note the weather conditions before leaving for your destination and while driving. If inclement weather is imminent, please take necessary precautions. Although additional costs may be incurred, consider SAFETY first. Check into a hotel if needed and let your supervisor or advisor know of your changes in plans. Safe Driving Practices: Conduct a vehicle walk around and equipment check (vehicle lights, turn signals as well as driving instruments –windshield wipers, lights, emergency brake location, etc.) before operating the vehicle. • When renting a 12 passenger van please be sure to complete the 12 passenger online training. If you would like one-on-one training on the use of any motor pool vehicle please don’t hesitate to contact Motor Pool Services. Adhere to posted speed limits Adjust to a lower speed limit than posted during conditions of rain, snow, fog, or other conditions that affect visibility, stopping distance, or general safe handling of the vehicle. Driver use of cell phones or other electronic devices should only occur when the vehicle is safely stopped. Minimize driver fatigue on long trips by one or more of the following: drive rested, take appropriate breaks and share the driving responsibilities with other authorized drivers. (see University Vehicle Policy 9040) Do not use prescription medication or over-the-counter drugs that warn of drowsiness or similar effects. 5) When operating any vehicle with anti lock brakes, it is important to remember to apply even, steady pressure and not a pumping action to the brake pedal. This does not apply to vehicles with standard braking systems. Special Considerations when operating a 12-person (including the vehicle driver) van: 12-person vans have a rollover risk similar to other light trucks and vans The risk of rollover increases dramatically as the number of occupants is increased. 12-person vans should be operated with the front passenger seats filled first. The weight of the van, particularly when fully occupied, causes the center of gravity to shift rearward and upward increasing the likelihood of a rollover. The shift in the center of gravity will also increase the potential for loss of control in panic maneuvers. The weight of the van when fully occupied requires additional stopping distance, an especially important factor in rain, fog, or difficult driving situations caused by weather conditions. The width of the van allows for less lane room. The length of the van increases the distance needed for making turns, changing lanes, and braking. All existing 12-person vans must be limited to carrying no more than 12-persons (including the vehicle driver) with roof racks and back seats removed. Any internal cargo in the van must be secured, not loaded above the seat back, should be distributed evenly, and be placed as low as possible to decrease the upward shift in the vehicle center of gravity. Cargo tie down equipment can be obtained from Motor Pool Services. Winter travel presents many unique hazards for any vehicle type, especially vans. If conditions are slippery, use your gears to slow down rather than your brakes, if possible. Slow down as icy surfaces can make steering and slowing difficult. Also remember that the recommended maximum speed when using chains is 30 mph. Vans, which offer less visibility to the rear and sides, have a large turning radius and because of their box-like shapes, it is difficult for the driver to judge clearance distances between the van and nearby objects. Parking and backing up become more difficult than normal. A ground guide (vehicle passenger volunteer) should assist the van driver when making a backing-up movement. 6) Refer to the University Vehicle Policy 9040 for further information relative to the use and rental of 12-Person vans.

I, the undersigned, have volunteered to perform the service(s), listed below, for the following Boise State University sponsored field trip/event/activity, without compensation, and in accordance with the following understandings: If I am less than eighteen (18) years old, my parent or guardian consents to this agreement by Signature below. I understand the health and physical conditions requirements for performing the services described above, and certify that I know of no physical condition or limitation that may adversely affect my ability to perform this service(s). I understand that I will be subject to complete a criminal background check if volunteering in the following conditions: a. Volunteers providing housing for minor undergraduate students; b. Unsupervised volunteers assisting with activities that include minors and/or at risk adults; c. Volunteers spending the night in a situation where minors and/or at risk adults are present; and d. Volunteers in childcare facilities