Motor Pool Services

All Motor Pool Vehicle rental drivers must be university employees to ensure adequate insurance coverage.

Students may be authorized to drive as an Authorized Volunteer on behalf of Boise State University if performing services on behalf of a Department for University business, as defined in policy.

Students are not considered and may not be Authorized Volunteers while engaging in activities, driving or otherwise, for which the primary benefit is that of a Student Organization, whether sponsored or authorized by a University Department.

To be an Authorized Volunteer and to ensure coverage under the State of Idaho’s Auto Liability and Property Damage coverage documents, the Authorized Volunteer Service Agreement must be completed prior to executing the listed services and specifically list driving in the Services Performed field.

Departments are responsible to keep the Authorized Volunteer Agreement on file and provide if requested by State Risk.

A copy of the Authorized Volunteer Service Agreement should be presented to Fleet at the time of vehicle check out.

A student while acting within the scope of their duties as elected officers or officially appointed positions serving the University’s official student body government are provided coverage and may drive without completing an Authorized Volunteer Service Agreement.

Authorized Volunteer Services Agreement

Policy reference: University Vehicles (Policy 9040)

Contact: Risk Management and Insurance: rmi@boisestate.edu

Renters are responsible for vehicle damage and are subject to a $1,300 insurance deductible and labor repair costs.

Off-Road Limits Exist – Contact Motor Pool Services to learn which vehicles can meet your needs and what you are financially liable for.

Due to increased demand, a 24-hour notice is required for cancellations. A half-day rental fee will be applied to reservations canceled with less than 24-hour notice. You must use your Boise State employee email address to make a reservation.

Announcement

Pricing that will be implemented on July 1st, 2025 on Motor Pool:

Motorpool Vehicle Rentals – Cargo Trailer $30/day
Motorpool Vehicle Rentals – Cargo Van $100/day
Motorpool Vehicle Rentals – Golf cart $35/day
Motorpool Vehicle Rentals – Minivan $65/day
Motorpool Vehicle Rentals – On Hwy 12 Pass Van $125/day
Motorpool Vehicle Rentals – Sedan $35/day
Motorpool Vehicle Rentals – SUV $65/day; Off Hwy 12 Pass
Motorpool Vehicle Rentals – Truck $79/day
Motorpool Vehicle Rentals – Van $115/day

Available Vehicles

Highway use 12 Passenger Van

Must be 21 years of age to drive
Description: 2024 Ford Transit T350 12-passenger van
Cost/Half Day (4 hours): $60
Cost/Airport rate (2 hours Max): $35 (including fuel)
Cost/Day: $125
Cost/Week: $600
Cost/Month: $2,200
Miles Per Gallon: 15-17 (Depending on the load)
Passengers: 12

Step 1:

Multi-Passenger Van Safety Video and Quiz

Van Training Video and Quiz

Step 2: Reservations

Make a Reservation

If we don’t meet your needs?

Please use Hertz Car Rental by following the link or calling (208) 383-3100 or use Enterprise Car Rental 12-passenger van, by calling (208) 336-8777 option #4 Corporate ID – 47ID012 Pin – IDS Boise State enterprise rental rates (Google Doc)

* Hertz FAQ
* Please remember to enter the discount code 65573 if you make a reservation online with Hertz

Until further advised, employees should select liability and property damage coverage offered through Enterprise or Hertz for each usage under the contract, as this coverage has not been included under the current State Contract.

Multi-purpose 12 Passenger Van

Must be 21 years of age to drive
Description: 2019 Ford Transit T350 12-Passenger Van
Cost/Half Day (4 hours): $60
Cost/Airport rate (2 hours Max): $35 (including fuel)
Cost/Day: $115
Cost/Week: $600
Cost/Month: $2,200
Miles Per Gallon: 15-17 (Depending on the load)
Passengers: 12