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How to Submit a Club Sports Travel Request through Engage

Travel Requests must be submitted 21 to 14 days prior to traveling. Submissions under 14 days will not be accepted and the team is not allowed to travel to that game.

Please ensure when submitting a Travel Request that you complete all the information as accurately as possible. We need the correct information so we can book everything and make sure your team is prepared.

Alternative Format (PDF)

Information you will Need

  • Where you are going?
  • Departure Date and Time
  • Does this trip require a team or individual registration?

     If yes, we need the cost and link for payment or the invoice to pay

  • Where or how you would like to stay?

I.e. Hotel, Airbnb, Campgrounds, Private Residence

For Hotel/AirBnB we need:

      • Name
      • Number of rooms
      • Total cost
      • Check-in date
      • Check-out date

This is for overnight trips only!

  • Mode of Transportation?

     Renting Vehicles, Charter Bus, Airline

Renting Vehicles we need:

      • What type of vehicle?
      • Number of vehicles needed?
      • Checkout date / time
      • Return date / time
      • Estimated total rental cost
      • Estimated total fuel cost

Charter Bus we need:

    • Name of the company you will be working with
    • We complete the payment

Airlines we need:

    • Airline company and flights you are interested in.
    • Number of travelers
    • We book and pay for these

     Cannot drive personnel vehicles!

  • Using a fuel card?

We need the following information for all drivers:

    • Driver’s name
    • 2. Driver’s license number
    • 3. Student ID

List of everyone Traveling (preferably in alphabetical order by last name):

    • Name
    • Student ID
    • Phone Number