“Cost Share” (sometimes referred to as “Match”) means the portion of project costs not paid by Sponsor funds, but instead from cash or in-kind funds from the University and/or other third parties. See 2 CFR §§ 200.29 & 200.306. Generally, under Federal research proposals, “Voluntary Committed Cost Share” (which is voluntarily pledged by the University and becomes a binding Cost Share requirement per 2 CFR § 200.99) is not expected and cannot be used as a factor during the merit review of applications or proposals. See 2 CFR § 200.306(a). With sponsor approval, the University’s waived Facilities & Administrative (F&A) costs may cover all or a portion of the University’s Cost Share obligations.
The University discourages Cost Share commitments when not required by the sponsor due to: (i) the high administrative burden of meeting Cost Share requirements; and (ii) the negative impact of Cost Share on the University’s F&A rates. Cost Share contributions (not including third party Cost Share) are factored into the University’s standard F&A rate negotiations. Standard F&A rates are calculated by taking the F&A costs from a selected period of time and dividing them by the total direct costs for the same period. The ratio is the basis for the standard F&A rates. Cost Share commitments for that same period are added to the total direct costs, which decreases the standard F&A rates. Here’s an example:
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- F&A Costs / Direct Costs = $40,500 / $100,000 = F&A Rate of 40.5%
- Factor in $20,000 of Cost Share Commitments
- F&A Costs / (Direct Costs + Cost Share Commitments) = $40,500 / ($100,000 + $20,000) = F&A Rate of 33.75%
Factoring in Cost Share contributions reduces the University’s F&A rate, which means fewer resources for the University to support research.