Time Reporting Codes
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Review the Table of Time Reporting Codes on this page to find your time code, or you can open the same Time Reporting Code Resource in Google Sheets.
Table of Time Reporting Codes
Use search field to filter table content. Time codes with an asterisk (*) are either system generated or not used. See notes for details.| Time Reporting Code | Who should use this code? | Additional Notes |
|---|---|---|
| Comp Time | Benefit eligible employees only | Select this code to use comp time |
| Comp Time Accrued Regular OR Comp Time Accrued Straight | Benefit eligible employees only | Select this code when accruing comp time |
| Federal Workstudy | Federal Work Study students | |
| Holiday Accrued Regular | Employees who work on a holiday and want to accrue as comp time. | |
| Holiday Pay* | System generated - do not add this to your time card | |
| Holiday Worked Paid | Employees who worked on a university holiday | |
| Hours Worked | Hourly employees (including non-work study students) | Use this time reporting code when entering time for regularly scheduled hours worked. |
| Institutional Workstudy | Institutional Work Study only | |
| Leave Without Pay | You can use this to take leave if you do not have sufficient absence balance. | |
| Regular IWSP OR Idaho Work Study | Idaho Work Study | |
| Sick Leave | Benefit Eligible Employees | |
| Vacation | Benefit Eligible Employees | |
| Advanced Sick* | DO NOT USE [Not in use right now] | Was for COVID - Contact HR |
| Bereavement | Benefit eligible employee who is out for the death of family | This code uses sick leave |
| Call Back Pay | When on call, and you are called in to work | Benefit eligible employees only. |
| Emergency Sick | Time off for COVID vaccine | Must be cleared with supervisor and comment on time sheet the day(s) you received your vaccine. |
| FMLA - Parental Leave | Employees who have been approved for FMLA | Prior approval from FMLA Coordinator before using the code |
| FMLA - Sick, Comp, On call, Vacation, and Leave without pay | Employees who have been approved for FMLA | Prior approval from FMLA Coordinator before using the code |
| FMLA - Vacation, Comp, On call, and Leave without pay | Employees who have been approved for FMLA | Prior approval from FMLA Coordinator before using the code |
| FMLA - Vacation, Sick, Comp, On call, and Leave without pay | Employees who have been approved for FMLA | Prior approval from FMLA Coordinator before using the code |
| FMLA Leave* | DO NOT USE [not for employee use] | This code is used by FMLA only |
| Furlough Involuntary* | DO NOT USE [Not in use right now] | Discussion between employee and department |
| Jury Duty | Benefit Eligible employees who are participating in Jury Duty | |
| Military Leave | Absence for military personnel | Military orders must be submitted to FMLA Coordinator before using the code |
| On Call Hours Paid | Hourly employees (non-students) who are on call | Supervisor will tell them |
| On Call Leave Accrued | Benefit eligible employees - you can choose to be paid or accrue leave | Maximum - 40 hours can be accrued |
| On Call Leave Taken | Benefit eligible employees can take leave if have "On Call Leave" balance. | Supervisor will tell them |
| Organ Donation - Bone Marrow | Benefit eligible who are donating Bone Marrow | Payroll will indicate what code to use. 1 week maximum. |
| Organ Donation - Other | Benefit eligible who are donating organs other than Bone Marrow | Payroll will indicate what code to use. 30 days maximum. |
| OT Pay* | Eligible employees who work over 40 hours in a week | System generated - do not add this to your time card |
| OT Premium* | Eligible employees who work over 40 hours in a week | System generated - do not add this to your time card |
| OT Shift Differential* | Job classification determines OT Shift if working over 40 hours in a week. | System generated - do not add this to your time card |
| OT Shift Pay* | Job classification determines OT Shift if working over 40 hours in a week. | System generated - do not add this to your time card |
| Parental Leave | Birth of a child | Prior approval from FMLA Coordinator before using the code |
| Per Unit Pay | Student News Paper | |
| Substitute Teacher | Employees taking paid time off to serve as a substitute teacher. Implemented effective 9/20/21 by the Governor of Idaho | Limited to 16 hours per pay period |
| Service Member* | DO NOT USE [Not in use right now] | FMLA has to be approved before this code is used |
| Workers Comp | Employees who are injured on the job | Prior approval from FMLA Coordinator before using the code |