Bronco Hub Job Aids & Resources
Use the search field below to quickly and easily filter through the list of job aids and resources. Search by a transaction, process or phrases like job aid, tool, document, Smartsheet and video instructions to shrink the list to these specific categories.
Please Note
You must be logged into your Boise State employee email account to access the job aids.
Accessible Web Versions
Bronco Hub Job aids are currently transitioning to accessible WordPress pages. All current job aids are still available on this page, Jobs Aids and Resources. If you want to access the accessible web versions, please see Job Aids and Resources – Web Versions.
Job Aids and Resources
| DOCUMENT | DETAILS |
|---|---|
Bronco Hub Resources | |
| Procure to Pay Wizard (qualtrics) | Use this tool to identify the appropriate procurement and payment process. (qualtrics) |
| Invite Vendors to PaymentWorks | Instructions to invite vendors to PaymentWorks. (job aid) |
| PaymentWorks Supplier Invitation (video instructions) | Video instructions to invite vendors to PaymentWorks. (video instructions) |
| Troubleshooting Rejected Bronco Hub Financial Transactions | Follow these instructions to troubleshoot where a financial transaction is located in the Bronco Hub approval workflow. (job aid) |
| University Financial Services Contacts (google doc) | A guide to contact information for University Financial Services (UFS) departments. (google doc) |
| University Financial Services Mailing List Sign Up (google form) | Use this form to sign up for important email alerts from areas within University Financials Services. (google form) |
Accounts Receivable | |
| View Account Activity and Transaction Detail for a Customer Account | Instructions for viewing activity and transaction details for Accounts Receivables customers. (job aid) |
| View and Print an Accounts Receivable Invoice | Instructions for viewing and printing an Accounts Receivable Invoice. (job aid) |
| Accounts Receivable Aging Report | Instructions for running an Accounts Receivable Aging Report. (job aid) |
| View Balance Details; Funding Source Information;and Transaction Activities for an Accounts Receivable Invoice | Instructions for viewing Accounts Receivable invoice details. (job aid) |
Approval Workflow | |
| Ad Hoc (Route Task) a Manager Self Service Transaction to Additional Approver | Instructions to add additional individuals (e.g. Principal Investigators) to the approval queue for a Bronco Hub HR action. (job aid) |
| Send Comments Back to Approvers | Instructions to send comments back to approvers that have requested information about a submitted Bronco Hub action/transaction. (job aid) |
| Approval Workflow Context for Financial Transactions (google doc) | A guide to understanding the Bronco Hub approval workflow. (google doc) |
| Standard Approval Workflow Matrix (google sheet) | Use this matrix to identify current Department approvers. (google sheet) |
| Approval Workflow Maintenance Form (smartsheet) | Submit this form to make permanent changes to Department approvers. (smartsheet) |
| Approve or Reject a Financial Transaction via Email Notification | Instructions for approving or rejecting submitted Bronco Hub transactions via email notification. (job aid) |
| Approve or Reject a Financial Transaction via Worklist or Notification Bell | Instructions for approving or rejecting submitted Bronco Hub transactions via Bronco Hub. (job aid) |
| Delegating Bronco Hub Approval Workflow Actions | Instructions to set up approval delegation rules for all transactions in Bronco Hub. (job aid) |
| Modify Approval Workflow for Single Financial Transaction | Instructions for delegating approval of a single transaction in Bronco Hub. (job aid) |
| Delegating Approval Workflow (video instructions) | Instructions for setting up approval delegation rules for all transactions in Bronco Hub. (video instructions) |
| How to Check the Status of a Transaction in the Approval Workflow (video instructions) | Instructions for viewing approval status for all department transactions in Bronco Hub. (video instructions) |
| Diagnose Transaction Routing Issues (video instructions) | Instructions for viewing approver details for specific transactions in Bronco Hub. (video instructions) |
| Approval Workflows in Smartsheet | Instructions for approving or declining a Smartsheet submission via email notification or the Smartsheet home page. (job aid) |
Budget Transfers | |
| Submit a Budget Transfer | Instructions for viewing approver details for specific transactions in Bronco Hub. (job aid) |
| Budget Transfer Template (excel template) | Complete and email this template to budgetandplanning@boisestate.edu to request budget transfers. (excel template) |
| Approve or Reject Budget Transfers | Instructions for approving or rejecting Budget Transfer requests. (job aid) |
| Review a Budget Transfer | Instructions for reviewing Budget Transfers on the General Ledger. (job aid) |
Cash Advance | |
| Request a Cash Advance | Instructions for submitting a Cash Advance request. (job aid) |
Departmental Deposits | |
| Marketplace All-in-One Form (smartsheet) | Use this form to request credit card processing, user access, a new item code or an update to current item codes. (smartsheet) |
| Prepare Cash, Coin, or Check for Student Financial Services | Instructions for preparing a deposit bag for Student Financial Services drop off (job aid) |
| Prepare Cash, Coin or Check for Loomis | Instructions for preparing a deposit bag for Loomis pick up (job aid) |
| Prepare Checks for JPMorgan Chase | Instructions for scanning checks to be deposited to JPMorgan Chase (job aid) |
| Preparing and Cashiering a Departmental Deposit in Transact Campus | Instructions for preparing and cashiering a departmental deposit in Transact Campus. (job aid) |
| Transact Campus Departmental Deposit (video instructions) | Instructions for preparing and cashiering a departmental deposit in Transact Campus. (video instructions) |
| Running a Report in Transact Campus | Instructions to run a report on information entered into Transact Campus (job aid) |
Expense Reports | |
| Add or Update Direct Deposit Information for Expense Reports | Instructions for setting up direct deposit information for reimbursements submitted via Bronco Hub. (job aid) |
| Submit an Expense Report | Instructions for submitting Expense Reports via Bronco Hub. (job aid) |
| Delegate Expense Report Submissions | Instructions for adding a delegate to submit Expense Reports on your behalf. (job aid) |
| Review Expense Report Status | Instructions to check the approval status of submitted Expense Reports. (job aid) |
| Withdraw and Edit an Expense Report | Instructions to edit Expense Reports created in Bronco Hub. (job aid) |
| Duplicate an Expense Report | Instructions to duplicate Expense Reports created in Bronco Hub. (job aid) |
Financial Corrections | |
| Correcting Entry Matrix (pdf) | Use this tool to determine the type of correction to make. (pdf) |
| Correcting Entry Request (smartsheet) | Use this form to request a single correction for items with transaction numbers (Expense Reports, Invoices, Internal Payments or P-Card Transactions). (smartsheet) |
| Creating and Submitting a Correcting Entry Request (video instructions) | Instructions for creating and submitting a request for a single correction for items with transaction numbers (Expense Reports, Invoice Payments, Internal Payments or P-Card transactions). (video instructions). |
| Multiple Correcting Entry Request (smartsheet) | Use this form to request multiple corrections to Expense Reports, Invoices, Internal Payments and P-Card Transactions. (smartsheet) |
| Multiple Correction Template (excel template) | Complete and attach this template when submitting multiple correcting entry request. (excel template) |
| Creating and Submitting a Multiple Correcting Entry Request (video instructions) | Instructions for creating and submitting a Multiple Correcting Entry Request so you can make corrections to invoices processed through Procurement and Vendor Services. (video instructions) |
| Journal Entry Request (smartsheet) | Use this form to request surplus transfers or reallocations or LOCAL fund balances OR to make corrections to transactions with no transaction number. (smartsheet) |
| Submit a Journal Entry | Instructions for requesting surplus transfers and reallocations of LOCAL fund balances and corrections to transactions with no transaction number. (job aid) |
| Creating and Submitting a Journal Entry Request (video instructions) | Instructions for requesting surplus transfers and reallocations of LOCAL fund balances and corrections to transactions with no transaction number. (video instructions) |
| Journal Entry Template | Complete and attach the template when submitting a Journal Entry Request. (excel template) |
| Payroll Correction Request | Use this form to request payroll corrections. (smartsheet) |
| Payroll Correction Template (excel template) | Complete and attach this template when submitting a payroll correction request. (excel template) |
| Submit a Payroll Correcting Entry (job aid) | Instructions for submitting a Payroll correction. (job aid) |
| Creating and Submitting a Payroll Correction Request (video instructions) | Instructions for submitting a Payroll correction. (video instructions) |
Funding Segment String | |
| Funding Segment String Context (google doc) | A guide to understanding financial transaction coding at Boise State. (google doc) |
| Budget Segment String Context (google doc) | A guide to understanding financial transaction coding at Boise State. (google doc) |
| Project [POET] Segment String Context (google doc) | A guide to understanding sponsored program funding segments. (google doc) |
| All Segment Values Report (excel sheet) | Use this tool to determine the appropriate segment values for coding financial transactions.(excel sheet) |
| Funding Segment Maintenance Request (pdf) | Use this tool to add, change, or deactivate a funding source segment. (pdf) |
| Funding Segment Strings (video instructions) | A guide to understanding financial transaction coding at Boise State. (video instructions) |
HR Employee Self Service Actions | |
| Add or Update Direct Deposit Information | Instructions to view, update or add direct deposit information. (job aid) |
| Add Skills and Qualifications | Instructions to add skills or qualifications to your personal employee repository. Note: Information is not viewed by Human Resources; adding skills and qualifications is optional. (job aid) |
| Employee Self Service Dashboard | The Employee Self Service Dashboard is a one stop shop for employees to view details about their benefit enrollments and job and salary information. (job aid) |
| Understanding my Bronco Hub Payslip | Provides context about Bronco Hub payslips and the information in each payslip section. (job aid) |
| View Payslips | Instructions to add skills or qualifications to view your payslips in Bronco Hub (job aid) |
| View Employment Information | Instructions to view employee, assignment or compensation information via Personal Information in Bronco Hub. (job aid) |
| View and Update Family and Emergency Contacts | Instructions to view or update family and emergency contact information. (job aid) |
| View and Update Personal Contact Information | Instructions to update personal contact information. (job aid) |
| View and Update Personal Details | Instructions to update personal details like demographic information. (job aid) |
| View or Update Federal and State Income Tax Withholding | Instructions to update your tax withholdings. (job aid) |
HR Manager Self Service Actions | |
| Add an Assignment to an Existing Employee | Instructions to add an additional assignment (job) to an existing employee. (job aid) |
| Add or Modify an Employee's Direct Reports | Instructions to add or update an employee's direct reports. (job aid) |
| Change an Employee's Line Manager | Instructions to change an employee's line manager. (job aid) |
| Change an Employee's Physical Work Location | Instructions to update an employee's physical work location. (job aid) |
| Hourly/ Salary/ Fringe Calculator (google sheet) | Use the Hourly/ Salary/ Fringe Calculator to calculate employee hourly rate. Hourly rate is required when submitting a hire or add assignment. (google sheet) |
| Salary Change (includes faculty, staff and all student employees) | Instructions to change an employee's salary. (job aid) |
| Demote an Employee | Instructions to demote an employee. (job aid) |
| Hire a Student Employee (Non Graduate Assistant) | Instructions to hire a student employee (non Graduate Assistant). Note: Student employees are not hired in Bronco Hub. (job aid) |
| Hire a Graduate Assistant (Graduate Assistantship) | Instructions to hire a Graduate Assistant. (job aid) |
| Rehire a Graduate Assistant (Graduate Assistantship) | Instructions to rehire a Graduate Assistant previously employed at the university. (job aid) |
| Hire or Rehire a Work Study Employee | Instructions to hire a Work Study Employee. Note: Student employees are not hired in Bronco Hub. (job aid) |
| Hire an Adjunct | Instructions to hire an Adjunct. (job aid) |
| Rehire an Adjunct | Instructions to rehire an Adjunct previously employed at the university. (job aid) |
| Making Adjustments to Adjunct Appointments | Instructions to determine the appropriate process to follow when making adjustments to a previously processed (approved) adjunct hire. (job aid) |
| Hire a Non-Benefit Eligible Employee | Instructions to hire a non benefit eligible and/or temporary employee. (job aid) |
| Rehire a Non-Benefit Eligible Employee | Instructions to rehire a non benefit eligible temporary employee previously employed at the university. (job aid) |
| Promote an Employee - Non Competitive Promotion [No Change to PCN] | Instructions to promote an individual for a promotion that does not involve a PCN change. (job aid) |
| Submit an Employee Data Change | Instructions to submit an employee data change: business title change, change in months, change in job end data, change in working hours or reclassification. (job aid) |
| Submit an Employee Data or Costing Change for a Work Study Employee | Instructions to submit a data or costing change for Work-Study assignments. (job aid) |
| Transfer an Employee (with or without pay) | Instructions to submit an employee transfer in Bronco Hub. (job aid) |
| View Initiated Tasks via Worklist | Instructions to view previously submitted Bronco Hub actions. (job aid) |
| View and Take Action on Manager Self Service Actions | Instructions to acces, view and take action on an HR Manager Self Service action. (job aid) |
HR Perceptive Forms | |
| Employee Costing Change - Perceptive Form | Instructions to submit the Employee Costing Change Perceptive form to update an employee's assignment costing in Bronco Hub (HCM). (job aid) |
| Employee Separation - Perceptive Form | Instructions to submit an Employee Separation to HR Processors. (job aid) |
| Add Individual Compensation (ICP)- Perceptive Form | Instructions for adding a one-time or recurring payment to an employee for summer earnings or supplemental pay. (job aid) |
| Individual Compensation (ICP) Changes- Perceptive Form | Instructions to to make changes or cancel a previously approved ICP. (job aid) |
| Change in Assignment (Hire) - Perceptive Form | Instructions to make changes to a previously submitted hire/rehire request. DO NOT submit this form to change dates for an additional assignment submitted in Bronco Hub. To change hire dates on an additional assignment, email hrprocessors@boisestate.edu. (job aid) |
| Change in Contract Working Dates- Perceptive Form | Instructions to update non-standard working days for 9, 10, 11 month benefit eligible employees. (job aid) |
Internal Payments | |
| Internal Payment Request (smartsheet) | Use this form to request a payment for goods or services to another Boise State department. (smartsheet) |
| Internal Payment Template (excel template) | Complete and attach this template when submitting an Internal Payment request. (excel template) |
| Submit Internal Payments | Instructions for submitting an Internal Payment via Smartsheet. (job aid) |
Invoice Payments | |
| Submitting Payment Requisitions for Independent Contractors | Instructions for submitting Independent Contractor Requisitions via Bronco Hub. (job aid) |
| Submit Invoice Payments | Instructions for submitting Invoice Payments via Bronco Hub. (job aid) |
| Creating and Submitting an Invoice Payment (video instructions) | Instructions for submitting Invoice Payments via Bronco Hub. (video instructions) |
| Submit Invoice Payment - Digital Payment | Instructions for submitting Invoice Payments that use a Digital Payment Method for transactions like student per diems that are non-taxable. (job aid) |
| Edit a Previously Validated Invoice Payment | Instructions for editing an Invoice Payment validated in Bronco Hub. (job aid) |
| Edit a Saved Invoice Payment Not Previously Validated | Instructions for editing an Invoice Payment not validated in Bronco Hub. (job aid) |
| Edit a Rejected Invoice Payment | Instructions for editing a rejected Invoice Payment. (job aid) |
| Review Invoice Payment Status | Instructions for checking the approval status of submitted Invoice Payments. (job aid) |
| Creating and Submitting an Invoice Payment Using POET (video instructions) | Instructions for submitting project funded Invoice Payments via Bronco Hub. (video instructions) |
| How to Use the Invoice Payment Approval Workflow Dashboard (video instructions) | Instructions for checking the approval status of submitted Invoice Payments. (video instructions) |
| Invoice Payment Numbering Convention (google doc) | A guide for creating an invoice number for Invoice Payments that do not have a pregenerated invoice number. (google doc) |
| Invoice Payment Numbering Convention (video instructions) | Instructions for creating an invoice number for Invoice Payments that do not have a pre-generated invoice number. (video instructions) |
| Editing a Saved or Submitted Invoice Payment (video instructions) | Instructions for editing an Invoice Payment saved or submitted in Bronco Hub. (video instructions) |
| Editing Invoice Lines (video instructions) | Instructions for editing lines on an Invoice Payment. (video instructions) |
Marketplace | |
| Marketplace All-in-One Form (smartsheet) | Use this form to request credit card processing, user access, a new item code or an update to current item codes. (smartsheet) |
| Creating a 30-Day eMarket Report in Transact (video instructions) | A guide to creating and exporting a report for the last 30 days in your Transact eMarket. (video instructions) |
| Running a Report in the Transact Train Environment | Instructions for running a report on eMarket transactions in the Transact Train environment. (job aid) |
| Running a Report in the Transact Production Environment | Instructions for running a report on eMarket transactions in the Transact Production environment. (job aid) |
| Voiding or Refunding a Transaction | Instructions for voiding or refunding a transaction on an eMarket in Transact Campus. (job aid) |
PageUp | |
| Submit Position Budget | Instructions for budgeting a new position, or an existing vacant position that has less than the required minimum budget, prior to submitting a Requisition in Page Up. (job aid) |
| Create a Page Up Requisition | Instructions for creating a requisition in PageUp as the Department Recruitment Coordinator (DRC). (job aid) |
| Approving or Declining a Page Up Requisition | Instructions for approving or declining a PageUp requisition to hire a new employee. (job aid) |
| Review Candidates - Search Committee | Instructions for approving or declining a PageUp requisition to hire a new employee. (job aid) |
| Selecting Candidates to be Interviewed | Instructions for moving candidates to the To Be Interviewed status via PageUp in preparation of second EEO report/Pool Certification to be completed. (job aid) |
| Change Status to Reference Check and Send Invitations | Instructions for changing the status of the applicant via PageUp to reference check and send out the invitations to the references listed on the application. (job aid) |
| Reviewing Candidate Reference Checks | Instructions for reviewing returned reference checks via PageUp for candidates being considered for employment. (job aid) |
| Create an Interviewing Event | Instructions for creating an Event in the PageUp system that can be used to interview candidates. (job aid) |
| Send Invitations for Event | Instructions for sending invitations via PageUp for an Interviewing Event. (job aid) |
| Create Offer Card | Instructions for creating the offer card via PageUp that will be used to create an offer letter to the final candidate. (job aid) |
| Approving or Declining an Offer | Instructions for approving or declining an offer via PageUp to be sent to a new employee. (job aid) |
P-Card | |
| P-Card Request Form (smartsheet) | Use this form to make a P-Card request for a new card, card maintenance, user agreement, approver agreement, reconciler agreement or authorizer delegation agreement. (smartsheet) |
| How to Submit and Approve a Smartsheet P-Card Request Form (video instructions) | Instructions for submitting and approving the P-Card request form in Smartsheet. (video instructions) |
| How to Mass Allocate and Sign Off on P-Card Transactions (video instructions) | Instructions for mass allocating and signing off on P-Card transactions via Works. (video instructions) |
| How to Run a Cardholder Statement Report (video instructions) | Instructions for running cardholder statement reports via Works. (video instructions) |
| How to Review the Works Authorization Log (video instructions) | Instructions for reviewing authorization logs via Works. (video instructions) |
Reports & Dashboards - Financial | |
| Account Analysis Report | Retrieve transaction detail by the account segment. (job aid) |
| Account Analysis Pivot Macro (excel pivot macro tool) | This macro should be used with the Account Analysis Report to filter, sort, and view remaining balance. (excel pivot macro tool) |
| Account Analysis Pivot Instructions (pdf) | Follow these instructions when running a standard Account Analysis. (pdf) |
| Account Analysis Report Context (pdf) | Provides context about column output for the Account Analysis Report. (pdf) |
| Budget Office Account Analysis Pivot Macro (excel pivot macro tool) | This macro should be used with the Account Analysis Report to filter, sort, and view remaining balance. (excel pivot macro tool) |
| Budget Office Account Analysis Pivot Instructions (word doc) | Follow these instructions when using the Budget Office Account Analysis Pivot Macro. (word doc) |
| Detail Transaction Account Analysis Pivot Macro (excel pivot macro tool) | This macro should be used with the Account Analysis Report to filter, sort, and view transaction data by funding source. (excel pivot macro tool) |
| Detail Transaction Account Analysis Pivot Instructions (word doc) | Follow these instructions when using the Detail Transaction Account Analysis Pivot Macro. (word doc) |
| Grant Account Analysis Pivot Macro (excel pivot macro tool) | This macro should be used with the Account Analysis Report to filter, sort, and view transaction data by funding source. Budget data may be manually added. (excel pivot macro tool) |
| Grant Account Analysis Pivot Instructions (word doc) | Follow these instructions when using the Grant Account Analysis Pivot Macro. (word doc) |
| Hierarchies for Reporting (google sheet) | This tool is a list of segment values and the node to which they roll up in order to use in reporting for more than one funding source. (google sheet) |
| Appropriated and Local Summary - BvA Dashboard | Monitor combinations of segment values to retrieve summary data by account segment. (job aid) |
| Appropriated BvA - BvA Dashboard | Monitor appropriated fund balances and to drill to transaction details. (job aid) |
| Local Fund Balance - BvA Dashboard | Monitor local fund balances and to drill to transaction details. (job aid) |
| Sponsored Programs BvA | Monitor sponsored program activities at any combination of Awards, Projects, Colleges Departments and/or Principal Investigators. (job aid) |
| Remaining Appropriated Budget Report | View the remaining budget of appropriated funding sources. It includes the budget and actual expenses and is a year to date report. (job aid) |
| Local Budget Variance Report | View the remaining budget of local funding sources. It includes the budget and actual expenses and is a year to date report. (job aid) |
| Salary Ledger Report | View payroll data and is used for Payroll Corrections and Analysis. (job aid) |
| Supplier Search | View active supplier data to include supplier number and contact information. (job aid) |
| Budget Details - Campus Transaction Dashboard | View budget transfer details including journal line, line descriptions, posting, and “created by” for budget transfers that have been submitted and posted to the general ledger." (job aid) |
| Budget Transfers - Campus Transaction Dashboard | View budget transfers that have been submitted and posted to the general ledger. (job aid) |
| Deposits - Campus Transaction Dashboard | View deposits that have been submitted and posted to the general ledger. (job aid) |
| Expense Reports - Campus Transaction Dashboard | View expense reports, identify status from saved to withdrawn or paid, and additional transaction details. (job aid) |
| Journal Entries - Campus Transaction Dashboard | View journal entries, payroll corrections, and interdepartmental charges that have been submitted and posted to the general ledger. (job aid) |
| Payables - Campus Transaction Dashboard | View invoiced transactions, identify payment status and transaction details. (job aid) |
| Payments - Campus Transaction Dashboard | Verify that a payment has been created and can be used to identify the associated payment number. (job aid) |
| Purchase Orders - Campus Transaction Dashboard | View purchase orders, identify status from pending to closed or cancelled, and additional transaction details. (job aid) |
| Requisitions - Campus Transaction Dashboard | View requisitions, identify status from saved to withdrawn or paid, and additional transaction details. (job aid) |
| Requisition Lifecycle - Campus Transaction Dashboard | View requisition, purchase order, and invoices to track encumbrance and expense through the lifecycle of a requisition. (job aid) |
| Transaction Approval Dashboard | View approval status information for financial transactions submitted in Bronco Hub.(job aid) |
Reports & Dashboards - Human Resources | |
| Active Employee Details | Provides an overview of employee information like pay type, standard weekly hours, job code, benefit status and more. (job aid) |
| Active Employee Funding and Pay | Provides an overview to business managers and line managers of how their employees are getting paid and where they are getting paid from. (job aid) |
| Back Office Daily Actions Report | Provides information about any HR actions that have been completed on a submitted Manager Self Service action. (job aid) |
| Classified Probation Dates | Provides classified employee probation dates. (job aid) |
| Comp Time Detail with AOR | Provides an output of employees with current comp and pre-comp balances. (job aid) |
| Department Manager Listing | Provides a list of Human Resource department IDs and department manager names. (job aid) |
| Employee Absence | Provides information about employee absences within a specified period of time; output includes absence type, duration in hours, related dates and approval status. (job aid) |
| Employee Detail Time Card Report | Provides line managers and Time & Labor Coordinators (TLC) access to view time card entries for employees you supervise and/or employees that fall within your TLC Area of Responsibility (AOR) access. (job aid) |
| Employee Employment Actions | Provides information about completed employee actions. (job aid) |
| Employee Employment Status | Provides information about employee status (active v inactive). (job aid) |
| Employee Funding and Pay History | Provides historical information tied to employee funding and the associated action performed (e.g. hire, rehire, data change). (job aid) |
| Employee Hours and Pay | Provides earnings information for employee’s based on date earned. (job aid) |
| Employee Leave Summary by Pay Period | Provides business managers information about employee leave balances using specific pay period parameters. (job aid) |
| Employee Leave Summary Year to Date | Provides business managers information about employee leave balances year to date (YTD). (job aid) |
| Employee Minimal Detail Report | Provides data needed to answer general questions about employee information. (job aid) |
| Employee Pay Reconciliation | Provides a quick look at an employee’s in-progress gross pay as compared to their previous two gross pay periods. The intent is to assist business managers with quickly identifying discrepancies. (job aid) |
| Employee Self Service Dashboard | The Employee Self Service Dashboard is a one stop shop for employees to view details about their benefit enrollments and job and salary information. (job aid) |
| Employee Separation | Provides information about Benefit eligible and Adjuncts employees who separated one day prior. (job aid) |
| Employees Without a Time Card | Provides an output of employees without time cards, or employees that have created time cards without any time entered. (job aid) |
| Expected Employee End Date Notification | Provides information to line managers about when a temporary employee's expected end date is within the next payroll. Brings awareness to the manager and allows for any proactive steps to be taken prior to the employee’s end date. (job aid) |
| Expense Distribution Report (EDR) | Provides an overview of payroll information. (job aid) |
| Faculty Detail Report | Provides an overview to managers/business managers of faculty specific information (tenure, academic ranks, etc.) (job aid) |
| New Hires Report | Provides business managers with a list of new hires based on their assignment effective start date, including future dated hires. (job aid) |
| Payroll Costing Report (PCR) | Provides information about payroll elements (wages, supplemental pay and fringe benefits), the associated amounts and the associated costing. (job aid) |
| Temporary and Student Employee Hours and Pay | This report allows business managers to keep track of the hours and pay of their temporary and student employees. This report can be used to identify corrections to pay or hours of temporary and student employees. (job aid) |
| Work Study Balance Report | This job aid will provide visibility of work study balances for those who have work study employees. This report is available to any employee with student reporting access. (job aid) |
Requisitions | |
| Submit Purchase Requisitions | Instructions for submitting Requisitions via Bronco Hub. (job aid) |
| Edit a Purchase Requisition | Instructions for editing a Requisition saved or submitted in Bronco Hub. (job aid) |
| Cancel a Submitted Purchase Requisition | Instructions for cancelling a submitted Requisition or cancelling lines from a submitted Requisition. (job aid) |
| Purchase Order Payment Approval (smartsheet) | Use this form to provide approval to proceed with payment against a Purchase Order (PO) (smartsheet) |
| Submit Fisher Scientific PunchOut Catalog Requisition | Instructions for submitting PunchOut Catalog Requisitions via Bronco Hub. (job aid) |
| Edit a Fisher Scientific PunchOut Catalog Requisition | Instructions for editing a PunchOut Catalog saved or submitted in Bronco Hub. (job aid) |
| Submit a Purchase Requisition for Construction Sponsored Project | Instructions for procuring construction design services over P-Card limits; these purchases include hiring an architect, consultant or design/builds. (job aid) |
| Edit a Purchase Requisition for Construction Sponsored Projects | Instructions for editing a previously saved or submitted Purchase Requisition for Construction Sponsored Projects or to fix a requisition that was automatically rejected. (job aid) |
| Approve Invoice for Fisher Scientific PunchOut Catalog Requisition | Instructions for approving or rejecting a PunchOut Catalog saved or submitted in Bronco Hub. (job aid) |
| Review Requisition Status | Instructions for checking the approval status of submitted Requisitions. (job aid) |
| Add Favorites in Purchase Requisition module | Setup favorites to quickly add funding information to future Requisitions. (job aid) |
| Encumbrance Overview | Overview of encumbrances and guidance on how to research and resolve inaccurate encumbrances. (job aid) |
Sponsored Programs | |
| Active Project List Report | View project statuses, start and end dates, project administrators, award numbers, and department segment. (job aid) |
| Navigating the Awards Work Area (google doc) | A guide to understanding each field in the Awards module work area. (google doc) |
| Request Principal Investigator (PI) View Award Role | Requesting access to PI View Award Role user rights in Bronco Hub. (job aid) |
| Review Project Budgets and Expenditures | Reviewing Project funded budgets and expenditures. (job aid) |
Time, Labor and Absences | |
| Enter, Save or Submit Your Time Card | Instructions for hourly employees to enter hours worked on their time card. (job aid) Note: If you are a Work-Study employee, follow the instructions outlined in the "Work-Study Employee Enter, Save or Submit a Timecard" resource linked in this table. |
| Enter a Time Card for Another Employee | Instructions for line managers (supervisors) and Time & Labor Coordinators to enter time on behalf of another employee. (job aid) |
| Edit or View Your Saved or Submitted Time Card | Instructions to view and edit your own time card. (job aid) |
| Edit or View a Time Card Entry for Another Employee | Instructions to view and edit a time card for someone else. (job aid) |
| Submit a Request for Time Away from Work (Absence) for Yourself | Instructions to submit an absence (time off request). (job aid) |
| Submit an Absence for a Direct Report | Instructions for line managers (supervisors) and Time & Labor Coordinators to submit an absence on behalf of another employee. (job aid) |
| Update or Withdraw a Request for Time Away from Work (Absence) | Instructions for an employee to edit or withdraw an absence request. (job aid) |
| Update or Withdraw an Absence for a Direct Report | Instructions for line managers (supervisors) and Time & Labor Coordinators to edit or withdraw an absence on behalf of another employee. (job aid) |
| View and Approve Employee Time Cards via Worklist | Instructions for line managers (supervisors) and Time & Labor Coordinators to view and take action (approve, reject, request information) on employee time cards. (job aid) |
| View and Approve Time & Absence for All Reports | Instructions to view direct report and indirect report time card entries. (job aid) |
| View Leave Accrual Balances | Instructions to view personal leave accrual (sick, vacation) balances. (job aid) |
| View Leave Accrual Balances for a Direct Report | Instructions to view direct reports leave accrual (sick, vacation) balances. (job aid) |
| View Existing Absences for an Employee | Instructions for line managers (supervisors) and Time & Labor Coordinators to view an employee's absence requests. (job aid) |
| View Personal Scheduled Absence Calendar | Instructions to view your own scheduled absences in a calendar view. (job aid) |
| View Team Scheduled Absences | Instructions to view your team's (direct reports) scheduled absences. Note: details of absence do not display. (job aid) |
| View My Team Schedule | Instructions to view your Direct Reports schedule (includes calendar view of work schedule and absence requests). (job aid) |
| Work-Study Employee Enter, Save or Submit a Timecard | Instructions for Work-Study employees to enter hours worked on their time card. (job aid) |
| Update a Work Schedule Assignment for an Employee | Instructions to update an employee's work schedule. The purpose of work schedules is to make sure employees do not enter an absence outside of their normal working schedule. (job aid) |
Travel Authorizations | |
| Submit a Travel Authorization | Instructions for submitting Travel Authorization requests. (job aid) |
| Encumbrance Overview | Overview of encumbrances and guidance on how to research and resolve inaccurate encumbrances. (job aid) |
| Edit or Cancel a Travel Authorization or Encumbrance | Instructions for editing a saved or submitted Travel Authorization. (job aid) |
| Approve or Reject Travel Authorizations | Instructions for approving or rejecting a submitted Travel Authorization. (job aid) |
| Review Travel Authorization Approval Status | Instructions for checking the approval status of submitted Travel Authorizations. (job aid) |