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List of Terms

TermDetails
Account Code Fourth segment in the Funding Segment String. Six digit code that specifies revenue, expense, fund balance, asset, liability or surplus. For more information, visit the Funding Segment String Overview.
Account Rollup A method of combining accounts for reporting purposes to compare account actuals, budgets, and variances.
Accounting Date The date financial activity is recorded in the general ledger.
Ad hoc Approver An additional approver assigned to review a transaction by another reviewer in the approval workflow as defined by departmental business process.
Actuals Reflects revenue generated and expense paid. Does not include budget or encumbrances.
Appropriated Budget The allocation(s) of appropriated funding in a fiscal year (July 1 - June 30).
Appropriated Funds Funding allocated by the state. State funding appropriated for a specific purpose.
Approval Workflow Financial transactions submitted in Bronco Hub will route through an approval workflow made of up individuals within the department. For more information, visit the Approval Workflow for Financial Transactions.
Approval Delegation Approvers can delegate the approval task for a single transaction on a case by case basis OR for all financial transactions for a designated period of time.
Blanket Purchase Agreement (BPA) The mechanism used in OFC to track Independent Contractor contracts and payments and issued by Accounts Payable.
Bronco Hub The web platform used to enter, review, and approve transactions including Expense Reports, Invoice Payments and Purchase Requisitions.
Budget Deficit The amount by which actual expenditures within an appropriated funding source/budget roll-up account (e.g. Regular Salary or Other Expenses) exceed the appropriated budget.
Calendar Year January 1 - December 31
Commitment Refers to the encumbrance type for approved requisitions.
Debits/Credits Activity that impacts fund balance or spending authority. For Budget Debits increase spending authority; Credits decrease spending authority. For Actuals Debits decrease fund balance; Credits increase fund balance.
Delegate An employee to whom another employee grants the ability to (1) enter expenses and/or (2) approve transactions on his/her behalf.
Duty of Care Employers have a duty of care obligation for the health, safety, security, and well-being of their employees as they fulfill their work obligations.
Encumbrance A budget tool used to hold funds for a purchase until it is received and payment is initiated.
Enterer The employee that enters a transaction in OFC to include Expense Reports and Purchase Requisitions.
Expenditure Item Date The date the project-related expense occurred.
Expenditure An expense.
Fiscal year A period used for accounting purposes and preparing financial statements. University fiscal year is July 1 - June 30.
Fund Balance Represents a non-appropriated department ID's available fund. Fund balance is like the cash balance associated with a bank account.
Funding Segment String A string of 56 characters used to code financial transactions. For more information, visit the Funding Segment String Overview.
Note: Modules in Bronco Hub refer to the Funding Segment String as Distribution Combination, Account and Charge Account.
Funding Source Person An approver assigned to review a transaction according to the department segment used for billing and defined by campus.
Graduate Assistantships May include student account payments made by departments sponsoring the assistantships.
Grants/ Sponsored Projects Source of funding that has specific terms and conditions associated with it.
General Ledger The official financial record used to create the University's financial statements.
Expense Report A financial process completed in Bronco Hub to reimburse employees for business-related expenses. For more information, visit the Expense Reports Training Portal page.
Expense Report Delegation Expense delegates have the ability to enter an Expense Report on your behalf. For more information, visit Delegating Expense Report Submissions.
Independent Contractor A non-Boise State employee providing technical or unique services for the University; an individual with a particular set of skills to perform a specific task. For more information, visit the Independent Contractors Training Portal page.
Invoice A document including the character, quantity, price, terms, nature of delivery, and other particulars of goods delivered or of services rendered.
Invoice Date The date of invoice as provided by the vendor, or actual date of service (or an approximation if no exact value is given).
Internal Payment Payment for goods and/or service(s) that take place between Boise State departments. For more information, visit the Internal Payments Training Portal page.
Invoice Payment A financial process completed in Bronco Hub to make payments to suppliers (for purchases not involving P-Card or Purchase Orders), to pay for ongoing memberships/subscriptions, to make payments to non-employees and pay for honorariums. For more details, visit the Invoice Payments Training Portal page.
Journal Entry Post a transaction, or adjust or correct a previous entry. Will appear on Dept Detail Report with Source Code of ONL.
Lifecycle The history of transactions tied to a specific requisition. The Lifecycle activity includes the requisition, purchase order, receiving, and invoicing.
LiquidatedThe status of a project funded purchase order after it has been paid.
Local Budget An estimate of revenue and expenses for the fiscal year (July 1 - June 30).
Local Deficit Negative fund balance.
Local Funds Funding source is locally generated department revenue. Funds generated through revenue sources such as sales, services, user charges or class fees.
NSF (non-sufficient funds) checks Checks that are returned to Boise State due to lack of funds in account. Process is two-fold. Student Financials is involved in collecting on student accounts. The Controller's Office is involved in the process when department accounts must be debited for NSF checks.
Non-Asset Goods Any item with a unit cost of less than $2,000 is not an asset. Any item that has a unit cost of more than $2,000 but a useful life of less than a year is not an asset.
No Cost Travel Travel paid for by the employee by a third party. The university assumes no responsibility for costs associated with travel.
Obligation Refers to the encumbrance type for approved purchase orders.
Operations The operating ledger that captures revenue and expense activity.
Operating Expense (OE) Expenses used for operations excluding payroll expenses and capital.
Personal Travel Travel of a personal nature scheduled in conjunction with business travel.
POET An acronym used to refer to project funded transactions entered in Bronco Hub.
P = Project number
O = Organization (Department segment)
E = Account segment
T = Task number
Project Budget The amount awarded by a Sponsor.
Program Code Designates the functionality of an expense by indicating the obligation or intended purpose of how the funds in the corresponding funding source must be used. Program codes include: Instruction, Research, Public Service, Academic Support, Libraries, Student Services, Institutional Support, Scholarships and Fellowships, Auxiliary Enterprises, Operation and Maintenance of Plant.
Project/ Grant Code (PGC) Alpha and/or numeric code that is used to organize and specify activity within a specific project or grant for reporting purposes.
Project Period Timeline of grant fund. Specifies deadline for use of grant funds.
Purchase Order Legal contract placing order that follows a requisition.
Purchase Requisition A financial process completed in Bronco Hub to begin the procurement (purchasing) process for goods and/or services over your P-Card limit. For more information, visit the Purchase Requisitions Training Portal page.
PunchOut Catalog Requisition A financial process completed in Bronco Hub to purchase goods from a vendor with pre-determined catalog pricing. For more information, visit the PunchOut Catalog Requisition Training Portal page.
P-Card University purchasing card (or P-Card) is a corporate liability Visa card issued by Bank of America. For more information, visit the P-Card Training Portal page.
Reconciliation The process of comparing transactions and activity to supporting documentation.
Reject An action taken in OFC to reject a transaction that has been routed to an employee for review.
Requester The employee requesting the transaction. The supervisor of the transaction requester will be added to the approval workflow.
Note: A transaction requester may be different from the transaction enterer.
Spending Authority Approval for spending funds out of departmental accounts.
Supplier A non-employee individual or entity.
Tagable Asset Goods Any item with a unit cost of $2,000 or more and that has a useful life or service period of more than one year. In addition, any donated item that has a fair market value of $2,000 or more at the time of donation and a useful life or service period of more than one year must be tagged.
Third-Party Payments Payments received from an outside source to pay for student account charges, e.g. fees and/or housing.
Travel Authorization When an employee travels outside of a 100-mile radius, from their official work station, employee travel policies apply a Travel Authorization must be submitted prior to travel taking place. For more information, visit the Travel Authorization Training Portal page.
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