List of Terms
|Fourth segment in the Funding Segment String. Six digit code that specifies revenue, expense, fund balance, asset, liability or surplus. For more information, visit the Funding Segment String Overview.
|A method of combining accounts for reporting purposes to compare account actuals, budgets and variances.
|The date financial activity is recorded in the general ledger.
|Ad hoc Approver
|An additional approver assigned to review a transaction by another reviewer in the approval workflow as defined by departmental business process.
|Reflects revenue generated and expense paid. Does not include budget or encumbrances.
|The allocation(s) of appropriated funding in a fiscal year (July 1 - June 30).
|Funding allocated by the state. State funding appropriated for a specific purpose.
|Financial transactions submitted in Bronco Hub will route through an approval workflow made of up individuals within the department. For more information, visit the Approval Workflow for Financial Transactions.
|Approvers can delegate the approval task for a single transaction on a case by case basis OR for all financial transactions for a designated period of time.
|Blanket Purchase Agreement (BPA)
|The mechanism used in Bronco Hub to track Independent Contractor contracts and payments and issued by Accounts Payable.
|The web platform used to enter, review and approve transactions including Expense Reports, Invoice Payments and Purchase Requisitions.
|The amount by which actual expenditures within an appropriated funding source/budget roll-up account (e.g. Regular Salary or Other Expenses) exceed the appropriated budget.
|January 1 - December 31
|Refers to the encumbrance type for approved requisitions.
|Activity that impacts fund balance or spending authority. For Budget Debits increase spending authority; Credits decrease spending authority. For Actuals Debits decrease fund balance; Credits increase fund balance.
|An employee to whom another employee grants the ability to (1) enter expenses and/or (2) approve transactions on his/her behalf.
|Duty of Care
|Employers have a duty of care obligation for the health, safety, security and well-being of their employees as they fulfill their work obligations.
|A budget tool used to hold funds for a purchase until it is received and payment is initiated.
|The employee that enters a transaction in Bronco Hub to include Expense Reports and Purchase Requisitions.
|Expenditure Item Date
|The date the project-related expense occurred.
|A period used for accounting purposes and preparing financial statements. University fiscal year is July 1 - June 30.
|Represents a non-appropriated department ID's available fund. Fund balance is like the cash balance associated with a bank account.
|Funding Segment String
| A string of 56 characters used to code financial transactions. For more information, visit the Funding Segment String Overview.
Note: Modules in Bronco Hub refer to the Funding Segment String as Distribution Combination, Account and Charge Account.
|Funding Source Person
|An approver assigned to review a transaction according to the department segment used for billing and defined by campus.
|May include student account payments made by departments sponsoring the assistantships.
|Grants/ Sponsored Projects
|Source of funding that has specific terms and conditions associated with it.
|The official financial record used to create the University's financial statements.
|A financial process completed in Bronco Hub to reimburse employees for business-related expenses. For more information, visit the Expense Reports Training Portal page.
|Expense Report Delegation
|Expense delegates have the ability to enter an Expense Report on your behalf. For more information, visit Delegating Expense Report Submissions.
|A non-Boise State employee providing technical or unique services for the University; an individual with a particular set of skills to perform a specific task. For more information, visit the Independent Contractors Training Portal page.
|A document including the character, quantity, price, terms, nature of delivery and other particulars of goods delivered or of services rendered.
|The date of invoice as provided by the vendor, or actual date of service (or an approximation if no exact value is given).
|Payment for goods and/or service(s) that take place between Boise State departments. For more information, visit the Internal Payments Training Portal page.
|A financial process completed in Bronco Hub to make payments to suppliers (for purchases not involving P-Card or Purchase Orders), to pay for ongoing memberships/subscriptions, to make payments to non-employees and pay for honorariums. For more details, visit the Invoice Payments Training Portal page.
|Post a transaction, or adjust or correct a previous entry. Will appear on Dept Detail Report with Source Code of ONL.
|The history of transactions tied to a specific requisition. The Lifecycle activity includes the requisition, purchase order, receiving and invoicing.
|The status of a project funded purchase order after it has been paid.
|An estimate of revenue and expenses for the fiscal year (July 1 - June 30).
|Negative fund balance.
|Funding source is locally generated department revenue. Funds generated through revenue sources such as sales, services, user charges or class fees.
|NSF (non-sufficient funds) checks
|Checks that are returned to Boise State due to lack of funds in account. Process is two-fold. Student Financials is involved in collecting on student accounts. The Controller's Office is involved in the process when department accounts must be debited for NSF checks.
|Any item with a unit cost of less than $2,000 is not an asset. Any item that has a unit cost of more than $2,000 but a useful life of less than a year is not an asset.
|No Cost Travel
|Travel paid for by the employee by a third party. The university assumes no responsibility for costs associated with travel.
|Refers to the encumbrance type for approved purchase orders.
|The operating ledger that captures revenue and expense activity.
|Operating Expense (OE)
|Expenses used for operations excluding payroll expenses and capital.
|Travel of a personal nature scheduled in conjunction with business travel.
| An acronym used to refer to project funded transactions entered in Bronco Hub.
P = Project number
O = Organization (Department segment)
E = Account segment
T = Task number
|The amount awarded by a Sponsor.
|Designates the functionality of an expense by indicating the obligation or intended purpose of how the funds in the corresponding funding source must be used. Program codes include: Instruction, Research, Public Service, Academic Support, Libraries, Student Services, Institutional Support, Scholarships and Fellowships, Auxiliary Enterprises, Operation and Maintenance of Plant.
|Project/ Grant Code (PGC)
|Alpha and/or numeric code that is used to organize and specify activity within a specific project or grant for reporting purposes.
|Timeline of grant fund. Specifies deadline for use of grant funds.
|Legal contract placing order that follows a requisition.
|A financial process completed in Bronco Hub to begin the procurement (purchasing) process for goods and/or services over your P-Card limit. For more information, visit the Purchase Requisitions Training Portal page.
|PunchOut Catalog Requisition
|A financial process completed in Bronco Hub to purchase goods from a vendor with pre-determined catalog pricing. For more information, visit the PunchOut Catalog Requisition Training Portal page.
|University purchasing card (or P-Card) is a corporate liability Visa card issued by Bank of America. For more information, visit the P-Card Training Portal page.
|The process of comparing transactions and activity to supporting documentation.
|An action taken in Bronco Hub to reject a transaction that has been routed to an employee for review.
| The employee requesting the transaction. The supervisor of the transaction requester will be added to the approval workflow.
Note: A transaction requester may be different from the transaction enterer.
|Approval for spending funds out of departmental accounts.
|A non-employee individual or entity.
|Tagable Asset Goods
|Any item with a unit cost of $2,000 or more and that has a useful life or service period of more than one year. In addition, any donated item that has a fair market value of $2,000 or more at the time of donation and a useful life or service period of more than one year must be tagged.
|Payments received from an outside source to pay for student account charges, e.g. fees and/or housing.
|When an employee travels outside of a 100-mile radius, from their official work station, employee travel policies apply a Travel Authorization must be submitted prior to travel taking place. For more information, visit the Travel Authorization Training Portal page.