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Copier Features

When selecting your new copier, there are several features you should consider.

Be sure you discuss these features with your vendor prior to selecting a new unit for your department.

Do you know that OIT provides printers, toner, paper, maintenance and support for department printing, all for a monthly fee based only on the amount of paper printed per month? Learn more about Department Printing.

Glossary of Terms

Glossary of Terms

Network Interface Card (NIC)

Allows your copier to connect to the campus network and act as a network printer.

Automatic Document Feeder (ADF)

Allows you to copy multiple pages without having to lift the copier lid.

Paper Tray Size

If your department produces a high number of prints per day, you may want a tray that large paper volumes.

Additional Paper Trays

May be important if you want the ability to print legal and 11′ x 17′ custom paper sizes, or print on colored paper without switching paper.

Envelope Feeder

For envelope printing.

Manual Bypass Tray

Quick, one-time feeding of special paper types or sizes.


Usually includes a stapler and two or three hole punch option. May also include folding and booklet trim options.

Memory and Hard Drive Size

For storing jobs that are waiting to copy/print if the paper tray is empty, or for storing jobs that are printed repeatedly permanently kept in memory.

Pages Per Minute (ppm)

Describes how fast your device can produce copies or print documents.


Consider this option if you want to send or receive faxes.

Color or Black and White Printing

Black and white copiers are typically cheaper than color copiers. If you are interested in color, be sure your device copies, scans, and prints in color.

Postscript Support

For Apple Mac printing support.

Accounting Codes

Used tracking use of the copier for reporting or billing purposes.

Do you want to maintain the codes, or have the Help Desk update the codes directly on the copier? Consider a copier that allows multiple Administrator accounts.


Scanning to a network folder, and/or scan to email capabilities.

Address Book

Maintain a list of contacts for scanning to email, instead of manually typing the email address for each use. Consider a model with ability to connect to Boise State’s LDAP address book for a lookup of all faculty and staff.

Do you want to maintain the address book, or send changes to the Help Desk to update? Consider a copier that allows multiple Administrator accounts.


Prints on both front and back sides of paper.

Consider automatic duplex instead of manual duplex if you want the device to automatically print on both sides.


You may want a higher resolution if you are working with printing high-quality graphics.

Reduction and Enlargements

Used for shrinking or enlarging scanned items.

Exposure Control

Used to darken or lighten documents.

Universal Driver Support

This ensures all the device features work with minimal installation and configuration effort by our office after the machine is delivered.

Need Assistance?

For more information, contact the Help Desk at (208) 426-4357,, chat, or Help Desk Self Service.