Recurring/automatic payments simplify billing by authorizing a business to deduct funds from your account at regular intervals. Our Shared Services team offers comprehensive support for these payments, handling everything from invoice tracking and storage to payment processing. By entrusting your recurring payments to Shared Services, you’ll gain peace of mind knowing your payments are always on time, saving you valuable time on reconciliations, invoice management, and potential late fees. We’ll handle the details so you can focus on what matters most.
Process Steps:
Setting up Recurring/Automatic Payments with Shared Services:
- Submit a Request: Submit a request to Shared Services through our Smartsheet Intake Form. Please include the following information:
a. Requested Vendor
b. Funding Source
c. Business Purpose
d. Payment Frequency
e. A copy of your most recent invoice - Vendor Contact and Setup: Shared Services will then contact the vendor providing payment method and authorization.
- Confirmation: Once the recurring/automatic payment setup is complete, Shared Services will notify your department.
- Invoice Management: Shared Services will securely store all invoices for easy access. You can request copies of invoices sent to your department directly from the vendor.
- Service Management (Department Responsibility): Your department will be responsible for managing the underlying service agreements with vendors, including any updates or cancellations. Simply inform Shared Services of any changes needed to the payment schedule.