When a purchase cannot be made using a department P-Card, Shared Services is here to handle the requisition process for you. We partner closely with the Procurement team to initiate your requests in Bronco Hub, guide you through relevant purchasing policies, and manage vendor setups via Payment Works when necessary.
From the initial quote to the final invoice, we manage the heavy lifting so you can focus on your department’s needs.
How the Process Works:
- Submit Your Request: Complete the Shared Services Smartsheet Intake Form. You will need to provide the contract terms or quote, a clear business purpose, and the funding string.
- Request Review: Our team reviews your submission to ensure all information is accurate and complete, preventing any downstream delays.
- Requisition Submittal: We officially initiate the purchase requisition request on your behalf within Bronco Hub.
- Buyer Assignment & Approval: The requisition is assigned to a Procurement buyer, who manages the necessary approval workflows.
- Purchase Order (PO) Creation: Once approved, the Procurement team generates a formal PO to cover your requisition.
- Payment Processing: After you notify us that your department has received the items or services in good condition, Shared Services processes the invoice payment against the PO via the “OK to Pay” process.