Supporting the University’s Academic Mission by
• Ensuring the integrity of the University’s financial accounting and reporting systems
• Safeguarding University assets
• Preparing complete, unbiased and timely disclosures and financial reports
• Providing effective and efficient accounting and operational support while complying with University, federal, state and regulatory financial guidelines
How does the Controller’s Office support Campus?
- Collaborate with campus community to reduce tax burden and maintain compliance.
- Provide training, assistance and guidance to help campus manage fiscal responsibilities for their units.
- Advise how to leverage Bronco Hub segment strings to streamline reporting.
- Provide guidance on proper classification of University assets.
- Assist in establishing best practice procedures related to cash management and transaction processing.
- Offer direction with understanding revenue recognition and Bronco Hub Accounts Receivable reporting.
- Track fixed assets – Review and process journal entries – Process and maintain non-student accounts receivable
- Maintain Bronco Hub segments and reporting hierarchies
- Manage debt and investment portfolios
- Provide daily cash and banking services – Prepare tax filings
Accounts Receivable (non-student receivables)
Relocation Services (moving expenses for new hires)
The Year End Tax Information page has been updated with information for the 2020 tax filing season.
Month-end close timing is changing
Boise State University’s accounting month-end timeline is being shortened from 10 to 5 business days in order to meet crucial external reporting deadlines.
The new month-end timeline was introduced in the last Discovery. There were also various focus group meetings held with key areas.
What does this mean?
The due dates for month-end tasks are changing effective January 2021 Month End.
Specific due dates will continue to be emailed monthly.
Open House Meetings via Zoom
The Controller’s Office has scheduled several zoom open house meetings to provide information and an opportunity to ask questions about several topics. Feel free to drop in or request to be added to a calendar appointment.
To be added to the appointment, email firstname.lastname@example.org
Monday, 3/1/21 at 1 pm
AR Zoom link 3/1/21
Tuesday, 6/1/21 at 1 pm
AR Zoom link 6/1/21
To be added to the appointment, email email@example.com
Wednesday, 4/21/21 – 9 am
Tax Zoom link 4/21/21
Journal Entries and GL Maintenance
To be added to the appointment, email firstname.lastname@example.org
Tuesday, 4/27/21 – 10 am
GL Zoom link 4/27/21
Campus Office Status
The Controller’s Office staff is currently working remotely.
Please contact the individual you would like to meet with to make arrangements.
Unrelated Business Income Tax (UBIT)
A link to a questionnaire about activities conducted by your area will be sent via email starting June 8, 2020. We request all responses to be recorded by June 19, 2020. The purpose of the questionnaire is to assist in fulfilling the University’s tax reporting requirements for the annual 990-T income tax return. Your assistance is vital to ensuring Boise State complies with IRS requirements for reporting unrelated business income. If you have further questions regarding UBIT related activities, please contact email@example.com.
Additional information about UBIT may be found on the Tax Reporting web page:
What do I need to know about Clearing Local Cost Center Deficits?
What are the deadlines?
6/30/2020 Clear Local Cost Center Deficits
What are the key things to know?
- Internal controls require Local cost center balances must be cleared by the end of the fiscal year
- Notices of deficits will be sent to departments monthly beginning in April and continue through the rest of the fiscal year
- To clear a deficit, submit a surplus transfer journal entry, correcting entry or Foundation reimbursement requests
- Deficits that won’t be cleared require an explanation and plan to clear, these explanations will be added to the google sheet link you are provided when initial notices were sent out.
If you have further questions with regards to Clearing Local Deficit Balances, please contact firstname.lastname@example.org.
Have you heard? Boise State University will be transitioning banks from Wells Fargo to JP Morgan beginning in February 2020. This will include all depository and disbursement accounts currently held with Wells Fargo. Please stay tuned for additional information and important next steps.
Fixed Assets and Inventory Control has moved the Salvage Form online! For disposal, trade-in, sale, or donation of equipment, visit our Forms page and click on “Request for Disposal of Excess Inventory Items” to get the process started.