University Forms and Documents
| TITLE | FORMAT | REV DATE | SUMMARY | related policy |
|---|---|---|---|---|
| Procurement and Vendor Services | ||||
| Basic Moving Guidelines for New Hires | WEB | Feb 18 | Use this information as basic guidelines for moving expense reimbursement. Be sure to consult the Boise State Moving Policy. | 7140 |
| Blanket Travel Authority | Jan 15 | Use this form to establish a blanket travel authority. Valid for one term only. | 6180 | |
| Contract for Services | WEB | Jul 16 | This form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms) | 6150 |
| Correcting Entry Request | WEB | Sep 18 | Use this form to request corrections to invoices for Expense Reports, Invoice Payments, Requisitions, Internal Payments, and P-Card Transactions. (Smartsheet) | 6210 |
| Field Trip/Event Expectations Form | Jul 16 | Use this form to preauthorized field trips and provide event expectations to students | ||
| Gift Award Incentive Form | Jun 20 | This form should be completed and submitted to Accounts Payable for gifts that exceed $75 for employees or $250 for nonemployees | 6230 | |
| Independent Contractor Classification Request | WEB | current | Online form. Use this form to determine whether a service provider is an independent contractor or an employee. Use in lieu of the IC Status Form | 6150 |
| Independent Contractor Classification Request Companion Guide | May 20 | Independent Contractor Classification Request Companion Guide for online form. | 6150 | |
| Internal Payment Request | WEB | Sep 18 | Use this form to request to submit Internal Payment requests. (Smartsheet) | 6210 |
| Internal Payment Template | EXCEL | Mar 20 | Use this form to submit an Internal Payment | NA |
| Mileage Log | EXCEL | Apr 20 | Use this form to log mileage for vicinity travel reimbursement. | 6180 |
| Moving Expense Agreement | WEB | current | Use this form to have new employees consent to the moving expense policy at the University, if necessary under their circumstances. | 7140 |
| Moving Guidelines for Departments | WEB | Jan 19 | Use this form to reference instructions on how to request moving funds, and what is/is not appropriate. | 7140 |
| Multiple Correcting Entry Request | WEB | Sep 18 | Use this form to request multiple corrections to Expense Reports, Requisitions, Internal Payments, and P-Card Transactions. (Smartsheet) | 6210 |
| Multiple Correction Template | EXCEL | Sep 18 | Complete this form and attach to Multiple Correcting Entry Request | 6210 |
| Non-Employee Reimbursement Form | EXCEL | Sep 19 | This is for reimbursements that meet the accountable plan standards for non-employees only. | 6180 |
| Per Diem Calculator | EXCEL | Apr 19 | Per diem calculator (optional tool). Use this tool to calculate your per diem rates. | NA |
| Petty Cash Worksheet | EXCEL | Oct 17 | Use this worksheet to replenish Petty Cash. | 6020 |
| Preferred Rate Moving Companies | WEB | Oct 17 | Use this information to find a list of approved moving companies for use by employees, either moving into town or for some other business purpose. | 7140 |
| Procedure for Human Subject Payment and Forms | Jun 20 | Procedure for payments of human subjects for purposes of research including related forms. | NA | |
| Retreat Request | Jul 16 | Use this form to request a retreat. A defined purpose, schedule of activities, cost information, and outcome of the retreat are needed. | 6280 | |
| Social Club Activity Certification and Log | Apr 20 | Use this form to document activity in a social club, distinguishing between official University business and personal activities. | 6190 | |
| Social Club Authorization Form | Feb 10 | Use this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club. | 6190 | |
| Purchase Order Payment Approval | WEB | Sep 18 | Use this form to proceed with payment on a standard requisition. (Smartsheet) | 6130 |
| Substitute W-9/Direct Deposit Form and Instructions W9 Vendor | Jun 20 | Use this form for U.S. supplier record and ACH/EFT (Direct Deposit set-up. Federal law requires that we have on file a W-9 form with the taxpayer identification number for each person or entity to which the University makes a payment (complete Part 1 of this form). The U.S. supplier may receive payment by University check or Direct Deposit. The supplier must complete both Part 1 and Part 2 of this form to authorize payment via Direct Deposit. | NA | |
| Event Expense Summary | Feb 20 | Use this form in conjunction with meals, refreshments, and alcohol expenses. | 6240 | |
| Administrative Accounting | ||||
| Accounting Reorganization Request Form | WEB | Jan 19 | Use this form to inform administrative accounting of a structural change or reorganization in your unit. | NA |
| Accounts Receivable Invoice Template | EXCEL | Jan 20 | Use this template for accounts receivable invoices. Contact AccountsReceivable@boisestate.edu for additional information. | NA |
| Accounts Receivable Invoice Template Instructions | Jun 18 | instructions for the Accounts Receivable Invoice Template | NA | |
| Budget Rollup Accounts | Dec 9 | List of Budget rollup accounts (used only for budget transactions, not valid for coding financial transactions). | NA | |
| Departmental Deposit Template and Instructions | Mar 20 | Instructions for information on the Departmental Deposit process. | NA | |
| Departmental Deposit Template | EXCEL | Dec 18 | Use this form to submit a Departmental Deposit. | |
| Journal Entry Request | WEB | Sep 18 | Use this form to request surplus transfers, reallocations, and corrections to transactions with no transaction number. (Smartsheet) | 6210 |
| Journal Entry Template | EXCEL | Sep 18 | Complete this form and attach to Journal Entry Request | 6210 |
| Multiple Supplemental Value Template - Segment Maintenance | EXCEL | Jan 19 | Complete this template and upload to Segment Maintenance form to request multiple supplemental values. | NA |
| Payroll Correction Request | WEB | Sep 18 | Use this form to request payroll corrections.(Smartsheet) | 6210 |
| Segment Maintenance Request Form | Jan 19 | Use this form to add, change, or deactivate a funding source segment.(Smartsheet) | 6210 | |
| Admissions | ||||
| International Student Graduate Admissions | WEB | current | Admission application for international students applying for graduate programs | NA |
| International Student Undergraduate Admissions | WEB | current | Admission application for international students applying for undergraduate programs | NA |
| Transcript Request Form | WEB | current | Request transcripts to be sent TO Boise State and explains fax policy | NA |
| Undergraduate Application | WEB | current | Common Application for Admission to Idaho's Public Colleges and Universities | |
| Architectural and Engineering Services | ||||
| Make a Planning, Design, Construction or Space Request | WEB | current | Use this form to request service from Architectural and Engineering Services. | NA |
| Boise State University Foundation | ||||
| Office of Budget and Planning | ||||
| Budget Worksheet - Segment Maintenance | EXCEL | Jan 19 | Complete this template and upload to Segment Maintenance form to request new departments and cost centers. | NA |
| Memorandum of Agreement | EXCEL | Aug 19 | Use this form to establish documentation and approval for funding requiring commitments of ongoing funds, program contractual agreements, or employment funding agreements. | NA |
| OFC Budget Transfer Template | EXCEL | Sep 20 | Use this form to request a budget transfer. | |
| Request for Electronic EAF Security | WEB | Sep 15 | Use this form to request for an employee to create, edit, approve, or review employee action forms. | NA |
| Special Funding Request (SFR) | WORD | Oct 19 | Request for one-time supplemental funding to address an extraordinary challenge or opportunity that was not anticipated during the annual budget process. | NA |
| Childrens Center | ||||
| Children's Center Enrollment Information and Application | WEB | current | Application form to go on the wait list for the Children's Center. | NA |
| Dean of Students | ||||
| Student Handbook | current | Student Handbook | NA | |
| Facilities Operations & Maintenance | ||||
| Building Information | WEB | current | Find maps and other various information regarding the buildings on the Boise State University Campus. | NA |
| Facilities_Services - Billable and Non-Billable | WEB | current | Use this form to review the normal services and additional services provided by Facilities, Operations, and Maintenance. | NA |
| Request for Disposal of Excess Inventory Items | WEB | Feb 20 | New form and process. Please visit Inventory Control for more information | NA |
| General Counsel | ||||
| Contract for Services | Oct 19 | This form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms) | 6150 | |
| Contract Routing Form | WEB | current | See https://generalcounsel.boisestate.edu/contract-administration/submitting-a-contract/ | 6030 |
| Local Engagement Agreement | Oct 19 | This form agreement has been approved for use by the Office of the General Counsel for contracting with Artists for performance-type services. | NA | |
| Graduate College | ||||
| Graduate College Forms | WEB | current | Use this form to modify the student's program requirements as indicated previously on the Application for Admission to Candidacy (Graduate College). | NA |
| International Student Application for Graduate Admission | WEB | current | Use this form to apply for graduate admission as an international student. | NA |
| Human Resources | ||||
| ADA Physical/Mental Requirements Questionnaire | PDF|WORD | May 2 | Use this form to gather information about the duties and responsibilities that are assigned to a classified support position. | NA |
| ADA Public Notice (State of Idaho) | Sep 9 | State of Idaho ADA Public Notice | NA | |
| Background Check Request Form | WEB | current | Use this form to initiate a background check. | NA |
| Beneficiary & Voluntary Term Life Enrollment | Nov 12 | Use this form to enroll in voluntary term life insurance plan. | NA | |
| Beneficiary Form - Basic Life | Nov 12 | Use this form to enroll in a basic life insurance program. Used to designate beneficiaries. | NA | |
| Conducting a Lawful Employment Interview | Nov 13 | How to Conduct a Lawful Employment Interview | NA | |
| Confidentiality Statement/Agreement | Dec 11 | Boise State University has very strict confidentiality regulations which are consistent with the federal Family Education Rights and Privacy Act of 1974 and each employee's and student's privacy is protected by this or other various laws and regulations. | NA | |
| Electronic EAF Authorization Form | WEB | Sep 15 | Use this form to request for an employee to create, edit, approve, or review employee action forms. | NA |
| Employee Information Form | WEB | Aug 17 | Use this form to retrieve information needed from new employees. Includes affirmative action information, which is required for reporting purposes | NA |
| Employee Voluntary Resignation Notification Form | WEB | Apr 14 | As soon as you have made a decision to resign, please complete and submit this form to your immediate Supervisor | NA |
| Faculty Voluntary Phased Retirement Agreement | Oct 9 | Use this form to create and agree to a phased retirement program, where the combined percentage of Fall and Spring semester salaries cannot exceed 49%. | 4470 | |
| Fee Waiver Application for Dependent Children | WEB | Oct 17 | Use this form to waive fees for courses for dependent children as an employee in a permanent position. | NA |
| Fee Waiver Application for Employee | WEB | Oct 17 | Use this form to waive fees for courses as an employee in a permanent position. | NA |
| Fee Waiver Application for Spouse | WEB | Oct 17 | Use this form to waive fees for courses as the spouse of an employee in a permanent position. | NA |
| FMLA Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave | current | Use this form for Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave | 7230 | |
| FMLA Certification for Serious Injury or Illness of Covered Service Member - for Military Family Leave | current | Use this form to provide certification for serious injury or illness of covered service-member for military family leave | 7230 | |
| FMLA Certification of Health Care Provider for Employee's Serious Health Condition | current | This form is used to make a medical certification statement for the employee's own serious health condition. | 7230 | |
| FMLA Certification of Health Care Provider for Family Member's Serious Health Condition | current | Use this form to make a medical certification statement for the illness of a family member under FMLA. | 7230 | |
| FMLA Certification of Qualifying Exigency For Military Family Leave | current | Use this form to provide certification of qualifying exigency for military family leave. | 7230 | |
| FMLA Notice of Eligibility and Rights & Responsibilities | current | Submit this form along with the appropriate Certification of Health Care Provider to Benefits 30 days prior to your leave, or when the need for leave is foreseeable. | NA | |
| Goodwill Payroll Deduction Form | Sep 13 | Use this form to get a food voucher, which allows qualified BSU Classified employees to get one free meal a week. | NA | |
| Goodwill Request Form | Jun 13 | The GoodWill program is a food voucher system allowing qualified BSU Classified employees to get one or two free meals a week. | NA | |
| Health Insurance Enrollment Form - Blue Cross | Sep 15 | Use this form to apply for medical enrollment, or health insurance, in the State of Idaho from Blue Cross as a full-time employee. | NA | |
| I-9 List of Acceptable Documents | WEB | current | List of Acceptable Documents for proof of identity | NA |
| Idaho Flexible Spending Claim Form | Jul 16 | Flexible Spending Accounts (FSA) are a way to pay dependent day care expenses and medical expenses on a before tax basis. | NA | |
| Idaho State Service Form | Oct 6 | Use this form to update an employee's Idaho State Employment status, including information about a retirement plan. | NA | |
| Letter of Appointment Form | Nov 17 | Use this form to acknowledge the acceptance of an appointment by signing this form and returning it to the University. | NA | |
| Outstanding Debts and Confidentiality Statement | Jul 8 | Use this form to authorize Boise State University to withhold any outstanding debts owed to the University from an employee's last paycheck(s) upon separation from employment. | NA | |
| Performance Evaluation Form Instructions | 2017 | Instructions for Performance Evaluation Forms. | 7300;7400 | |
| Performance Evaluation Form-Employee | WORD | 2017 | Use this form to evaluate the performance of an employee | 7300;7400 |
| Performance Evaluation Form-Supervisor/Managerial | WORD | 2017 | Use this form to evaluate the performance of a supervisor/managerial employee. | 7300;7400 |
| PERSI: Beneficiary Designation (RS - 115) | Aug 16 | Use this form to designate beneficiaries to receive your PERSI Base Plan and Choice 401(k) Plan death benefits. | NA | |
| PERSI: Name Change Form (RS - 111) | Aug 16 | Use this form to change the name on file for you with PERSI. The name change will apply to both your PERSI Base Plan and Choice Plan 401(k) accounts. Statements, correspondence, tax information, and benefit payments will be sent to the new name. | NA | |
| PERSI:Request for Base Plan Account Withdrawal (RS - 108) | Aug 16 | Use this form to choose how you want PERSI to handle the withdrawal of your PERSI Base Plan contributions and interest when you terminate employment with a PERSI employer. | NA | |
| Reciprocal Fee Waiver Form | Oct 17 | Employees of other Idaho higher education institutions may attend classes at Boise State University using their reciprocal education agreement with some limitations. see https://hrs.boisestate.edu/benefits/education-benefit/ for more information. | ||
| Reciprocal Fee Waiver form for Dependents | Aug 19 | Only one dependent child per family may utilize this benefit in the same semester. Parents of a dependent utilizing the fee waiver cannot also receive the employee or spouse fee waiver benefit | ||
| Reference Check Guide | WORD | Mar 13 | Use this form to aid in your reference checks. | NA |
| Request for Leave Without Pay | May 10 | Use this form to request Leave without pay | 7260 | |
| Request for Primary Name Change | Mar 17 | Use this form to change the address or preferred name of the employee. Name changes can also lead to a change in the user name and BroncoMail address. | NA | |
| Request for Reasonable Accommodation Form | Jun 20 | Use this form to request/suggest accommodations for a disability or other physical condition that you believe are needed to enable you to perform the essential functions of your job. | NA | |
| Authorization For Limited Release Of Medical Information | WEB | Jun 20 | Authorize limited release of medical information in conjunction with request for Reasonable Accommodation | |
| Salary Reduction Form - 401(k) Persi Choice | Mar 17 | Salary Reduction Form - 401(k) Persi Choice | NA | |
| Salary Reduction Form - 403(b) | Jan 6 | Use this form to reduce an Employee's salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s). | NA | |
| Salary Reduction Form - 403(b) Roth | May 7 | Salary Reduction Form - 403(b) Roth | NA | |
| Salary Reduction Form 457(b) | Feb 6 | Use this form to reduce an Employee's salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s). | NA | |
| Separation Checklist | Jul 18 | Use this checklist should be used to ensure return of all University property and resolution of outstanding financial obligations, if any, upon the exit of employee. | NA | |
| Shared Leave Donation | WEB | Apr 20 | Shared Leave Donation Form | NA |
| Shared Leave Request Form | WEB | Apr 20 | Use this form to request the use of shared leave for serious illness/injury of either an employee or a family member of that employee. | 7220 |
| Student Employment Change Form | WEB | current | All changes to student employment information should be initiated through this form. | NA |
| Telecommute Request Form | WEB | current | Use this form to apply for telecommuting status as a University employee. | NA |
| VSP Reimbursement Form | Feb 8 | Out-Of-Network Reimbursement Form for VSP | NA | |
| Wage Deduction Authorization Agreement | Jun 13 | Your signature on the Policy/Procedure Compliance Certification Form authorizes Boise State University to withhold any outstanding debts lawfully owed to the University from your last pay upon your separation from employment. | NA | |
| Report of Lost- Missing- or Stolen Equipment | 0 Apr | Use this form to report lost, missing, or stolen equipment to the University's Inventory Control Office. | 6270 | |
| Request for Disposal of Excess Inventory Items | WEB | Feb 20 | New form and process. Please visit Inventory Control for more information | 6130; 6270 |
| OIT | ||||
| Change Directory Information | WEB | current | Use this form to correct data such as department, location, phone and fax numbers, and email address on the University Directory. | NA |
| Mobile Communications Agreement | WEB | current | Use this form to gain approval for a mobile device to be used for University purposes only. | 8070 |
| Searchable Faculty and Staff Directory | WEB | current | Use this form to look-up or search for basic information regarding a faculty member (phone number, department, e-mail, etc.). | NA |
| Telephone Directory - Departments | WEB | current | Use this form to reference or look-up telephone numbers by department. | NA |
| Telephone Directory - Fax Numbers | WEB | current | Use this form to reference or look-up fax numbers listed alphabetically by department. | NA |
| P-Card | ||||
| P-Card Account Maintenance Request | Sep 19 | Use this form to change p-card account details for an individual. | 6140 | |
| P-Card Application | Sep 19 | Use this form to apply to be a p-cardholder for a department. Requires single transaction and overall monthly limits to be set. | 6140 | |
| P-Card Approver Agreement | Sep 19 | Use this form to assign a p-card departmental coordinator. This form details their responsibilities as a p-card coordinator. | 6140 | |
| P-Card Missing Receipt Affidavit | Jan 18 | This form is not a substitute for an original receipt and should only be used if all attempts to obtain an original receipt have failed | 6140 | |
| P-Card Non-Compliance Warning Form | Sep 19 | Use this form to notify a cardholder of a p-card issue that needs to be resolved. It identifies the issue, notes the action required to correct, and a time frame for resolution. | 6140 | |
| P-Card Reconciler Agreement | Sep 19 | Use this form to authorize an employee as a p-card reconciler, and ensure that they have reviewed the necessary materials. | 6140 | |
| P-Cardholder User Agreement | Sep 19 | Use this form to agree to the terms and conditions of p-card use as a cardholder. | 6140 | |
| P-Card Form Submission | WEB | Aug 19 | Use this form to submit P-Card requests (Smartsheet) | NA |
| Payroll | ||||
| Direct Deposit Authorization | Jun 18 | Boise State University requires direct deposit for all payroll checks. This is your authorization to allow Boise State to use Direct Deposit. | NA | |
| Payroll Correction Template | EXCEL | Sep 18 | Complete this form and attach to Payroll Correction Request | 6210 |
| Procedures for Processing Payroll Corrections | PDF|WORD | Oct 17 | How to -Procedures for Processing Payroll Corrections | 6210 |
| Timesheet - all Employees | EXCEL | Jun 16 | Use this form to submit time worked during a given time period only if you and your supervisor are unable to enter time via my.BoiseState. | NA |
| W4 - Self Service on my.BoiseState Instructions | current | W4 Self Help Instructions via my.BoiseState | NA | |
| W4 Form | current | Complete Form W-4 so the University can withhold the correct federal income tax from your pay. | NA | |
| W4 Withholding Calculator | WEB | Jan 10 | Use this form to determine whether you need to give your employer a new W-4. | NA |
| Printing & Graphics | ||||
| Submit all estimate requests and print orders by email: printing@boisestate.edu | printing@boisestate.edu | current | Use this form to request copying jobs from Campus Copy in the Education Building. | NA |
| Request for Services - Sign Shop | WEB | current | Use this form to request services from the Sign Shop such as vinyl lettering/decals, engraved signs, banners, posters, plastic/metal signs, name plates, name holders, or name tags. | NA |
| Provost | ||||
| Application for Sabbatical Leave | Nov 18 | Use this form to apply for faculty sabbatical leave. | 4400 | |
| Post Sabbatical Leave Report | Jan 20 | Use this form to report faculty sabbatical leave activities. | 4400 | |
| Sabbatical Funds Request | EXCEL | Aug 19 | Use this form to request sabbatical replacement funds. | 4400 |
| Sabbatical Leave Evaluation Form | Nov 19 | Use this form to evaluate a request for sabbatical leave | ||
| Special Course Fee Request | EXCEL | Oct 19 | Use this form to request additional fees for courses that incur extraordinary expenses not covered by tuition payments. | 4200 |
| Purchasing | ||||
| Approver Agreement (P-Card) | Sep 19 | Use this form to assign a p-card departmental coordinator. This form details their responsibilities as a p-card coordinator. | 6140 | |
| Cardholder User Agreement (P-Card) | Sep 19 | Use this form to agree to the terms and conditions of p-card use as a cardholder. | 6140 | |
| Request for Disposal of Excess Inventory Items | WEB | Feb 20 | New form and process. Please visit Inventory Control for more information | NA |
| Non-Compliance Warning Form (P-Card) | Jan 18 | Use this form to notify a cardholder of a p-card issue that needs to be resolved. It identifies the issue, notes the action required to correct, and a time frame for resolution. | 6140 | |
| P-Card Application | Sep 19 | Use this form to apply to be a p-cardholder for a department. Requires single transaction and overall monthly limits to be set. | 6140 | |
| Reconciler Agreement (P-Card) | Sep 19 | Use this form to authorize an employee as a p-card reconciler, and ensure that they have reviewed the necessary materials. | 6140 | |
| Request for Sole Source | Jun 20 | Use this form to request Sole Source Bids. | 6130 | |
| Sales Tax Resale or Exemption Form | Sep 17 | Use this form to provide to vendors to support not charging us sales tax. Contact Purchasing for the form. | 6130 | |
| Substitute W-9/Direct Deposit Form and Instructions W9 Vendor | Jun 20 | Use this form for U.S. supplier record and ACH/EFT (Direct Deposit set-up. Federal law requires that we have on file a W-9 form with the taxpayer identification number for each person or entity to which the University makes a payment (complete Part 1 of this form). The U.S. supplier may receive payment by University check or Direct Deposit. The supplier must complete both Part 1 and Part 2 of this form to authorize payment via Direct Deposit. | NA | |
| Registrar | ||||
| Student Forms | WEB | current | Use this form to make individual adjustments to requirements stated in the Boise State University undergraduate catalog. | NA |
| Schedule Change Form - Fall/Spring | WEB | current | Use this form to schedule a class, or change/edit information regarding an existing class in the fall/spring semester. | |
| Schedule Change Form--Extended Studies (Summer Sessions, eCampus, Regional Sites) | WEB | current | Use this form to schedule a class, or change/edit class information regarding existing classes that are offered in Summer Sessions, eCampus (online), at Regional Sites (Boise State Center at CWI, Gowen Field, Mountain Home, Twin Falls, Coeur d'Alene, Lewiston, and Micron) or on the weekend. | NA |
| Risk Management and Insurance | ||||
| Authorized Volunteer Services Agreement Form | Feb 20 | Volunteer Services Agreement | NA | |
| Auto Physical Damage Add or Delete Vehicle Coverage | Mar 18 | Use this form to Add or Delete University vehicles for insurance coverage. | NA | |
| Boise State Fine Art Museum Template | EXCEL | Mar 18 | Use this form to report items for Fine Art insurance coverage. | NA |
| Boise State Loaned Property Agreement | WORD | Nov 14 | Use this agreement/form to document and report non-owned property on loan to the University for insurance purposes. | NA |
| Driver's Expectations Form | Oct 14 | Use this form when checking out/reserving motor pool vehicles. | NA | |
| Emergency Response Information and Instructions | WEB | current | Use this site to review guidelines and procedures for emergency situations. It outlines what should and should not be done. | NA |
| Faculty Led Study Abroad Checklist | Aug 16 | Provides information to Faculty that will be leading studies abroad. | NA | |
| Food Preparation Insurance Requirements | Aug 17 | Food Preparation Guidelines and Insurance Requirements | NA | |
| Foreign Travel Form | EXCEL | Mar 18 | Use this form, prior to departure, to report travel outside the US, Canada, and US Territories to activate State liability coverage and travel assistance. | NA |
| Incident/Accident Injury Report Form | Oct 16 | Use this form to report an accident/incident or injury that occurred on campus or on the job. DO NOT use for employee injury. See Supervisor's Accident Report rev 10/16 (online form) | NA | |
| Property Loss Report | Oct 16 | Use this form to report property loss of state property. | NA | |
| Required Training For Motor Vehicle Operators Conducting University Business | WEB | Sep 5 | Required Training For Motor Vehicle Operators Conducting University Business. See University Policy 9040. | 9040 |
| Student Travel Form | Jul 15 | Every student participating in a university sponsored trip must read and sign this consent form prior to departure or the beginning of the event. In addition, students who are younger than 18 years of age must have the signature of a parent or guardian.* | 6180 | |
| Third Party Insurance Requirements | Oct 14 | Certificate of Insurance requirements for Third party vendors/contractors/performers providing services, events, or seeking to use University facilities. | NA | |
| TULIP Urmia Brochure/FAQ | Oct 12 | Information on Tenant-User Liability Insurance Policy. | NA | |
| Worker's Compensation Process and Preferred Provider Maps | May 18 | Worker's Compensation Claim Process Flowchart and Preferred Provider maps | NA | |
| Worker's Compensation Supervisors Accident Report | WEB | Oct 16 | Use this form to file a Supervisor's report for Worker's Compensation | NA |
| University Health Services info and map | Sep 15 | Memo and map outlining the selection of University Health Services as the preferred medical provider for worker's compensation injuries. | NA | |
| Space Management/ | ||||
| Request for Space Assignment | WEB | current | Use this form to request to use a space in the University, for example a classroom, office, wet/dry lab, etc. | NA |
| Sponsored Programs | ||||
| All Office of Sponsored Programs Forms | WEB | current | Use this url to link to all current OSP forms. | NA |
| Student Conduct Program | ||||
| Complainant Information | WEB | Aug 12 | Use this form to guide and outline academic dishonesty when confronting a student about it. | 2020 |
| Respondent Information | WEB | Jun 8 | Use this form to explain the situation, or evidence for a Student Code of Conduct Charge either as the complainant, the respondent, or as a co-complainant or witness. | 2020 |
| Student Financial Services | ||||
| Fee/Tuition Payment Request | Nov 16 | Use this form to make fee and/or tuition payments for Boise State University undergraduate and graduate students. | NA | |
| Release of Information | WEB | Apr 13 | Use this form to acquire permission from a student to release information, or rescind that information release from certain individuals detailed by the student. | 2250 |
| Student Financials Upload (SFUpload) | EXCEL | Oct 17 | Use this form to request a stipend or fellowship payment on a student account. Includes instructions. Formerly titled Stipend & Fellowship Request form. | NA |
| Student Financials Upload (SFUpload) payment determination document | Apr 17 | Supplemental information for the updated Student Financials Upload form. | NA | |
| University Fee Appeal Form | Jul 18 | Students who withdraw from one or more courses, due to circumstances outside of their control, may submit the appeal application to request a refund of fees. | NA | |
| W-9S, Request For Student's Identification Number | Mar 8 | Request for Student's or Borrower's Taxpayer ID Number and Certification | NA | |
| Tax Reporting | ||||
| Social Club Activity Certification and Log | PDF|WORD | Mar 10 | Use this form to document activity in a social club, distinguishing between official University business and personal activities. | 6190 |
| Social Club Authorization Form | Feb 10 | Use this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club. | 6190 | |
| Trademark Licensing and Enforcement | ||||
| Beverage Donation Request (Coca-Cola) | WEB | 42928 | Use the form for university departments and student clubs and organizations to request donations of beverage product to support activities throughout the year and enhance student life. | 6030 |
| Transportation | ||||
| Motor Pool Reservation Information | WEB | current | Review the steps to renting a vehicle from the Boise State University Motor Pool. | 6180 |
| Parking Validation/Day Pass Request Form | WEB | current | Use this form to order validation stamps, parking day passes, department special permits, or visitor permits. | NA |
| Parking- Event Parking Form | WEB | current | Use this form to request certain parking lots to be reserved for specific events on a given date and time. | NA |
| Parking- General Ticket Appeal | WEB | current | Use this form to appeal a parking citation. | NA |
| Tax Reporting | ||||
| Petty Cash Change Fund Action Form | Jul 16 | Use this form to establish a petty cash fund, make changes to a petty cash/change fund, or close a petty cash fund. | 6020 | |
| Social Club Activity Certification and Log | PDF|WORD | Mar 10 | Use this form to document activity in a social club, distinguishing between official University business and personal activities. | 6190 |
| Social Club Authorization Form | Feb 10 | Use this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club. | 6190 | |
| Treasury Management | ||||
| Accounts Receivable Invoice Template | EXCEL | Apr 17 | Use this template for accounts receivable invoices. Contact AccountsReceivable@boisestate.edu for additional information. | NA |
| Accounts Receivable Invoice Template Instructions | Apr 17 | instructions for the Accounts Receivable Invoice Template | NA | |
| Office of Continuous Improvement | ||||
| Approval Workflow Maintenance Form | WEB | Nov 18 | aUse this form to update participants in the standard approval workflow for Expense Reports, Purchasing Requisitions and Budget Transfer in OFC." | NA |
| Multiple AWF Request Template | EXCEL | Jan 19 | Attach this template to the Approval Workflow Maintenance Form to request multiple updates. | NA |
| University Health Services | ||||
| Health and Wellness Release Time Form | Oct 16 | Use this form to request 60 minutes of health and wellness release time per week needs to include details regarding days/times of utilization. | NA | |
| Vice President for Student Affairs | ||||
| Request to Send Mass Email to Student | WEB | current | Use this form to request to send a mass E-mail to students. Must seek the permission of the Vice President for Student Affairs. More about mass email guidelines | |
| VPFA | ||||
| Approval Request for Affiliate/Visitor Status and Services | WEB | Nov 16 | Use this form to provide visitors and affiliates with campus services related to their campus role. | NA |
| Authorization to Transfer Funds to Boise State University Foundation | Jul 16 | To request approval for a transfer of funds from University to Boise State University Foundation. | NA |