University Forms and Documents

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TITLEFORMATREV DATESUMMARYrelated policy
Accounts Payable
Basic Moving Guidelines for New HiresWEB18-FebUse this information as basic guidelines for moving expense reimbursement. Be sure to consult the Boise State Moving Policy.7140
Blanket Travel AuthorityPDF15-JanUse this form to establish a blanket travel authority. Valid for one term only.6180
Contract for ServicesWEB16-JulThis form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms)6150
Correcting Entry RequestWEB18-SepUse this form to request corrections to invoices for Expense Reports, Invoice Payments, Requisitions, Internal Payments, and P-Card Transactions. (Smartsheet)6210
Field Trip/Event Expectations FormPDF16-JulUse this form to preauthorized field trips and provide event expectations to students
Gift Award Incentive FormPDF16-JulThis form should be completed and submitted to Accounts Payable for gifts that exceed $75 for employees or $250 for nonemployees6230
Independent Contractor Classification RequestWEB19-SepOnline form. Use this form to determine whether a service provider is an independent contractor or an employee. Use in lieu of the IC Status Form6150
Independent Contractor Classification Request Companion GuidePDF19-SepIndependent Contractor Classification Request Companion Guide for online form.6150
Internal Payment RequestWEB18-SepUse this form to request to submit Internal Payment requests. (Smartsheet)6210
Internal Payment TemplateEXCEL18-JulUse this form to submit an Internal PaymentNA
Mileage LogEXCEL17-OctUse this form to log mileage for vicinity travel reimbursement.6180
Moving Expense AgreementWEB19-JanUse this form to have new employees consent to the moving expense policy at the University, if necessary under their circumstances. 7140
Moving Guidelines for DepartmentsWEB19-JanUse this form to reference instructions on how to request moving funds, and what is/is not appropriate.7140
Multiple Correcting Entry RequestWEB18-SepUse this form to request multiple corrections to Expense Reports, Requisitions, Internal Payments, and P-Card Transactions. (Smartsheet)6210
Multiple Correction TemplateEXCEL18-SepComplete this form and attach to Multiple Correcting Entry Request6210
Non-Employee Reimbursement FormEXCEL19-SepThis is for reimbursements that meet the accountable plan standards for non-employees only.6180
Per Diem CalculatorEXCEL19-AprPer diem calculator (optional tool). Use this tool to calculate your per diem rates.NA
Petty Cash WorksheetEXCEL17-OctUse this worksheet to replenish Petty Cash.6020
Preferred Rate Moving CompaniesWEB17-OctUse this information to find a list of approved moving companies for use by employees, either moving into town or for some other business purpose.7140
Procedure for Human Subject Payment and FormsPDF17-SepProcedure for payments of human subjects for purposes of research including related forms.NA
Retreat RequestPDF16-JulUse this form to request a retreat. A defined purpose, schedule of activities, cost information, and outcome of the retreat are needed.6280
Social Club Activity Certification and LogPDF|WORD10-FebUse this form to document activity in a social club, distinguishing between official University business and personal activities.6190
Social Club Authorization FormPDF10-FebUse this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club.6190
Purchase Order Payment ApprovalWEB18-SepUse this form to proceed with payment on a standard requisition. (Smartsheet)6130
Substitute W-9/Direct Deposit Form and Instructions W9 VendorPDF19-SepUse this form for U.S. supplier record and ACH/EFT (Direct Deposit set-up. Federal law requires that we have on file a W-9 form with the taxpayer identification number for each person or entity to which the University makes a payment (complete Part 1 of this form). The U.S. supplier may receive payment by University check or Direct Deposit. The supplier must complete both Part 1 and Part 2 of this form to authorize payment via Direct Deposit.NA
Event Expense SummaryPDF17-SepUse this form in conjunction with meals, refreshments, and alcohol expenses.6240, 6250, 6260
Administrative Accounting
Accounting Reorganization Request FormWEB19-JanUse this form to inform administrative accounting of a structural change or reorganization in your unit.NA
Accounts Receivable Invoice TemplateEXCEL20-JanUse this template for accounts receivable invoices. Contact AccountsReceivable@boisestate.edu for additional information.NA
Accounts Receivable Invoice Template InstructionsPDF18-Juninstructions for the Accounts Receivable Invoice TemplateNA
Budget Rollup AccountsPDF9-DecList of Budget rollup accounts (used only for budget transactions, not valid for coding financial transactions).NA
Departmental Deposit Template and InstructionsPDF19-SepInstructions for information on the Departmental Deposit process.NA
Departmental Deposit TemplateEXCEL18-DecUse this form to submit a Departmental Deposit.
Journal Entry RequestWEB18-SepUse this form to request surplus transfers, reallocations, and corrections to transactions with no transaction number. (Smartsheet)6210
Journal Entry TemplateEXCEL18-SepComplete this form and attach to Journal Entry Request6210
Multiple Supplemental Value Template - Segment MaintenanceEXCEL19-JanComplete this template and upload to Segment Maintenance form to request multiple supplemental values.NA
Payroll Correction RequestWEB18-SepUse this form to request payroll corrections.(Smartsheet)6210
Segment Maintenance Request FormPDF19-JanUse this form to add, change, or deactivate a funding source segment.(Smartsheet)6210
Admissions
International Student Graduate AdmissionsWEBcurrentAdmission application for international students applying for graduate programsNA
International Student Undergraduate AdmissionsWEBcurrentAdmission application for international students applying for undergraduate programsNA
Transcript Request FormWEBcurrentRequest transcripts to be sent TO Boise State and explains fax policyNA
Undergraduate ApplicationWEBcurrentCommon Application for Admission to Idaho's Public Colleges and Universities
Architectural and Engineering Services
Architectural and Engineering Services Request for ServicesWEBcurrentUse this form to request service from Architectural and Engineering Services.NA
Request for Space AssignmentWEBcurrentUse this form to request campus space assignment.NA
Boise State University Foundation
Office of Budget and Planning
Budget Worksheet - Segment MaintenanceEXCEL19-JanComplete this template and upload to Segment Maintenance form to request new departments and cost centers.NA
Memorandum of AgreementEXCEL19-AugUse this form to establish documentation and approval for funding requiring commitments of ongoing funds, program contractual agreements, or employment funding agreements.NA
OFC Budget Transfer TemplateEXCEL
19-SepUse this form to request a budget transfer.
Request for Electronic EAF SecurityWEB15-SepUse this form to request for an employee to create, edit, approve, or review employee action forms.NA
Special Funding Request (SFR)WORD19-OctRequest for one-time supplemental funding to address an extraordinary challenge or opportunity that was not anticipated during the annual budget process.NA
Childrens Center
Children's Center Enrollment Information and ApplicationWEBcurrentApplication form to go on the wait list for the Children's Center.NA
Dean of Students
Student HandbookPDFcurrentStudent HandbookNA
Facilities Operations & Maintenance
Building InformationWEBcurrentFind maps and other various information regarding the buildings on the Boise State University Campus.NA
Make a RequestWEBcurrentMake a Request for Facilities Service, AE Services, Capital Project Needs, Facility, Interior Design, Keys, Salvage Storage or Space.NA
Facilities_Services - Billable and Non-BillableWEBcurrentUse this form to review the normal services and additional services provided by Facilities, Operations, and Maintenance.NA
Request for Disposal of Excess Inventory ItemsWEB20-FebNew form and process. Please visit
Inventory Control for more information		NA
General Counsel
Contract for ServicesPDF19-OctThis form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms)6150
Contract Routing FormWEBcurrentSee https://generalcounsel.boisestate.edu/contract-administration/submitting-a-contract/6030
Local Engagement AgreementPDF19-OctThis form agreement has been approved for use by the Office of the General Counsel for contracting with Artists for performance-type services.NA
Graduate College
Graduate College FormsWEBcurrentUse this form to modify the student's program requirements as indicated previously on the Application for Admission to Candidacy (Graduate College).NA
International Student Application for Graduate AdmissionWEBcurrentUse this form to apply for graduate admission as an international student.NA
Human Resources
ADA Physical/Mental Requirements QuestionnairePDF|WORD2-MayUse this form to gather information about the duties and responsibilities that are assigned to a classified support position.NA
ADA Public Notice (State of Idaho)PDF9-SepState of Idaho ADA Public NoticeNA
Background Check Request FormWEBcurrentUse this form to initiate a background check.NA
Beneficiary & Voluntary Term Life EnrollmentPDF12-NovUse this form to enroll in voluntary term life insurance plan.NA
Beneficiary Form - Basic LifePDF12-NovUse this form to enroll in a basic life insurance program. Used to designate beneficiaries.NA
Conducting a Lawful Employment InterviewWEB11-JulHow to Conduct a Lawful Employment InterviewNA
Confidentiality Statement/AgreementPDF11-DecBoise State University has very strict confidentiality regulations which are consistent with the federal Family Education Rights and Privacy Act of 1974 and each employee's and student's privacy is protected by this or other various laws and regulations.NA
Electronic EAF Authorization FormWEB15-SepUse this form to request for an employee to create, edit, approve, or review employee action forms.NA
Employee Information FormWEB17-AugUse this form to retrieve information needed from new employees. Includes affirmative action information, which is required for reporting purposesNA
Employee Voluntary Resignation Notification FormWEB14-AprAs soon as you have made a decision to resign, please complete and submit this form to your immediate SupervisorNA
Faculty Voluntary Phased Retirement AgreementPDF9-OctUse this form to create and agree to a phased retirement program, where the combined percentage of Fall and Spring semester salaries cannot exceed 49%.4470
Fee Waiver Application for Dependent ChildrenWEB17-OctUse this form to waive fees for courses for dependent children as an employee in a permanent position.NA
Fee Waiver Application for EmployeeWEB17-OctUse this form to waive fees for courses as an employee in a permanent position.NA
Fee Waiver Application for SpouseWEB17-OctUse this form to waive fees for courses as the spouse of an employee in a permanent position.NA
FMLA Certification for Serious Injury or Illness of a Veteran for Military Caregiver LeavePDFcurrentUse this form for Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave7230
FMLA Certification for Serious Injury or Illness of Covered Service Member - for Military Family LeavePDFcurrentUse this form to provide certification for serious injury or illness of covered service-member for military family leave7230
FMLA Certification of Health Care Provider for Employee's Serious Health ConditionPDFcurrentThis form is used to make a medical certification statement for the employee's own serious health condition.7230
FMLA Certification of Health Care Provider for Family Member's Serious Health ConditionPDFcurrentUse this form to make a medical certification statement for the illness of a family member under FMLA.7230
FMLA Certification of Qualifying Exigency For Military Family LeavePDFcurrentUse this form to provide certification of qualifying exigency for military family leave.7230
FMLA Notice of Eligibility and Rights & ResponsibilitiesPDFcurrentSubmit this form along with the appropriate Certification of Health Care Provider to Benefits 30 days prior to your leave, or when the need for leave is foreseeable. NA
Goodwill Payroll Deduction FormPDF13-SepUse this form to get a food voucher, which allows qualified BSU Classified employees to get one free meal a week.NA
Goodwill Request FormPDF13-JunThe GoodWill program is a food voucher system allowing qualified BSU Classified employees to get one or two free meals a week.NA
Health Insurance Enrollment Form - Blue CrossPDF15-SepUse this form to apply for medical enrollment, or health insurance, in the State of Idaho from Blue Cross as a full-time employee.NA
I-9 List of Acceptable DocumentsWEBcurrentList of Acceptable Documents for proof of identityNA
Idaho Flexible Spending Claim FormPDF16-JulFlexible Spending Accounts (FSA) are a way to pay dependent day care expenses and medical expenses on a before tax basis.NA
Idaho State Service FormPDF6-OctUse this form to update an employee's Idaho State Employment status, including information about a retirement plan.NA
Letter of Appointment FormPDF17-NovUse this form to acknowledge the acceptance of an appointment by signing this form and returning it to the University.NA
Outstanding Debts and Confidentiality StatementPDF8-JulUse this form to authorize Boise State University to withhold any outstanding debts owed to the University from an employee's last paycheck(s) upon separation from employment.NA
Performance Evaluation Form InstructionsPDF2017Instructions for Performance Evaluation Forms.7300;7400
Performance Evaluation Form-EmployeeWORD2017Use this form to evaluate the performance of an employee7300;7400
Performance Evaluation Form-Supervisor/ManagerialWORD2017Use this form to evaluate the performance of a supervisor/managerial employee.7300;7400
PERSI: Beneficiary Designation (RS - 115)PDF16-AugUse this form to designate beneficiaries to receive your PERSI Base Plan and Choice 401(k) Plan death benefits.NA
PERSI: Name Change Form (RS - 111)PDF16-AugUse this form to change the name on file for you with PERSI. The name change will apply to both your PERSI Base Plan and Choice Plan 401(k) accounts. Statements, correspondence, tax information, and benefit payments will be sent to the new name.NA
PERSI:Request for Base Plan Account Withdrawal (RS - 108)PDF16-AugUse this form to choose how you want PERSI to handle the withdrawal of your PERSI Base Plan contributions and interest when you terminate employment with a PERSI employer.NA
Reciprocal Fee Waiver FormPDF17-OctEmployees of other Idaho higher education institutions may attend classes at Boise State University using their reciprocal education agreement with some limitations. see https://hrs.boisestate.edu/benefits/education-benefit/ for more information.
Reciprocal Fee Waiver form for DependentsPDF19-AugOnly one dependent child per family may utilize this benefit in the same semester. Parents of a dependent utilizing the fee waiver cannot also receive the employee or spouse fee waiver benefit
Reference Check GuideWORD13-MarUse this form to aid in your reference checks.NA
Request for Leave Without PayPDF10-MayUse this form to request Leave without pay7260
Request for Primary Name ChangePDF17-MarUse this form to change the address or preferred name of the employee. Name changes can also lead to a change in the user name and BroncoMail address.NA
Request for Reasonable Accommodation FormPDF15-OctUse this form to request/suggest accommodations for a disability or other physical condition that you believe are needed to enable you to perform the essential functions of your job.NA
Salary Reduction Form - 401(k) Persi ChoicePDF17-MarSalary Reduction Form - 401(k) Persi ChoiceNA
Salary Reduction Form - 403(b)PDF6-JanUse this form to reduce an Employee's salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s).NA
Salary Reduction Form - 403(b) RothPDF7-MaySalary Reduction Form - 403(b) RothNA
Salary Reduction Form 457(b)PDF6-FebUse this form to reduce an Employee's salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s).NA
Separation ChecklistPDF18-JulUse this checklist should be used to ensure return of all University property and resolution of outstanding financial obligations, if any, upon the exit of employee.NA
Shared Leave DonationPDF11-JanShared Leave Donation FormNA
Shared Leave Request FormPDF9-JanUse this form to request the use of shared leave for serious illness/injury of either an employee or a family member of that employee.7220
Student Employment Change FormWEBcurrentAll changes to student employment information should be initiated through this form.NA
Telecommute Request FormWEB17-AugUse this form to apply for telecommuting status as a University employee.NA
VSP Reimbursement FormPDF8-FebOut-Of-Network Reimbursement Form for VSPNA
Wage Deduction Authorization AgreementPDF13-JunYour signature on the Policy/Procedure Compliance Certification Form authorizes Boise State University to withhold any outstanding debts lawfully owed to the University from your last pay upon your separation from employment.NA
Report of Lost- Missing- or Stolen EquipmentPDFApr-00Use this form to report lost, missing, or stolen equipment to the University's Inventory Control Office.6270
Request for Disposal of Excess Inventory ItemsWEB20-FebNew form and process. Please visit
Inventory Control for more information		6130; 6270
OIT
Change Directory InformationWEBcurrentUse this form to correct data such as department, location, phone and fax numbers, and email address on the University Directory.NA
Mobile Communications AgreementWEBcurrentUse this form to gain approval for a mobile device to be used for University purposes only.8070
Searchable Faculty and Staff DirectoryWEBcurrentUse this form to look-up or search for basic information regarding a faculty member (phone number, department, e-mail, etc.). NA
Telephone Directory - DepartmentsWEBcurrentUse this form to reference or look-up telephone numbers by department.NA
Telephone Directory - Fax NumbersWEBcurrentUse this form to reference or look-up fax numbers listed alphabetically by department.NA
P-Card
P-Card Account Maintenance RequestPDF19-SeptUse this form to change p-card account details for an individual.6140
P-Card ApplicationPDF19-SeptUse this form to apply to be a p-cardholder for a department. Requires single transaction and overall monthly limits to be set.6140
P-Card Approver AgreementPDF19-SeptUse this form to assign a p-card departmental coordinator. This form details their responsibilities as a p-card coordinator.6140
P-Card Missing Receipt AffidavitPDF18-JanThis form is not a substitute for an original receipt and should only be used if all attempts to obtain an original receipt have failed6140
P-Card Non-Compliance Warning FormPDF19-SeptUse this form to notify a cardholder of a p-card issue that needs to be resolved. It identifies the issue, notes the action required to correct, and a time frame for resolution.6140
P-Card Reconciler AgreementPDF19-SeptUse this form to authorize an employee as a p-card reconciler, and ensure that they have reviewed the necessary materials.6140
P-Cardholder User AgreementPDF19-SeptUse this form to agree to the terms and conditions of p-card use as a cardholder.6140
P-Card Form Submission WEB19-AugUse this form to submit P-Card requests (Smartsheet)NA
Payroll
Direct Deposit AuthorizationPDF18-JunBoise State University requires direct deposit for all payroll checks. This is your authorization to allow Boise State to use Direct Deposit.NA
Payroll Correction TemplateEXCEL18-SepComplete this form and attach to Payroll Correction Request6210
Procedures for Processing Payroll CorrectionsPDF|WORD17-OctHow to -Procedures for Processing Payroll Corrections6210
Timesheet - all EmployeesEXCEL16-JunUse this form to submit time worked during a given time period only if you and your supervisor are unable to enter time via my.BoiseState.NA
W4 - Self Service on my.BoiseState InstructionsPDFcurrentW4 Self Help Instructions via my.BoiseStateNA
W4 FormPDFcurrentComplete Form W-4 so the University can withhold the correct federal income tax from your pay.NA
W4 Withholding CalculatorWEB10-JanUse this form to determine whether you need to give your employer a new W-4.NA
Printing & Graphics
Submit all estimate requests and print orders by email: printing@boisestate.eduprinting@boisestate.educurrentUse this form to request copying jobs from Campus Copy in the Education Building.NA
Request for Services - Sign ShopWEBcurrentUse this form to request services from the Sign Shop such as vinyl lettering/decals, engraved signs, banners, posters, plastic/metal signs, name plates, name holders, or name tags.NA
Provost
Application for Sabbatical LeavePDF18-NovUse this form to apply for faculty sabbatical leave.4400
Post Sabbatical Leave ReportPDF20-JanUse this form to report faculty sabbatical leave activities.4400
Sabbatical Funds RequestEXCEL19-AugUse this form to request sabbatical replacement funds.4400
Sabbatical Leave Evaluation FormPDF19-NovUse this form to evaluate a request for sabbatical leave
Special Course Fee RequestEXCEL19-OctUse this form to request additional fees for courses that incur extraordinary expenses not covered by tuition payments.4200
Purchasing
Approver Agreement (P-Card)PDF19-SeptUse this form to assign a p-card departmental coordinator. This form details their responsibilities as a p-card coordinator.6140
Cardholder User Agreement (P-Card)PDF19-SeptUse this form to agree to the terms and conditions of p-card use as a cardholder.6140
Request for Disposal of Excess Inventory ItemsWEB20-FebNew form and process. Please visit
Inventory Control for more information		NA
Non-Compliance Warning Form (P-Card)PDF18-JanUse this form to notify a cardholder of a p-card issue that needs to be resolved. It identifies the issue, notes the action required to correct, and a time frame for resolution.6140
P-Card ApplicationPDF19-SeptUse this form to apply to be a p-cardholder for a department. Requires single transaction and overall monthly limits to be set.6140
Reconciler Agreement (P-Card)PDF19-SeptUse this form to authorize an employee as a p-card reconciler, and ensure that they have reviewed the necessary materials.6140
Request for Sole SourcePDF12-NovUse this form to request Sole Source Bids.6130
Sales Tax Resale or Exemption FormPDF17-SepUse this form to provide to vendors to support not charging us sales tax. Contact Purchasing for the form.6130
Substitute W-9/Direct Deposit Form and Instructions W9 VendorPDF19-SepUse this form for U.S. supplier record and ACH/EFT (Direct Deposit set-up. Federal law requires that we have on file a W-9 form with the taxpayer identification number for each person or entity to which the University makes a payment (complete Part 1 of this form). The U.S. supplier may receive payment by University check or Direct Deposit. The supplier must complete both Part 1 and Part 2 of this form to authorize payment via Direct Deposit.NA
Registrar
Student FormsWEBcurrentUse this form to make individual adjustments to requirements stated in the Boise State University undergraduate catalog.NA
Schedule Change Form - Fall/SpringWEBcurrentUse this form to schedule a class, or change/edit information regarding an existing class in the fall/spring semester.
Schedule Change Form--Extended Studies (Summer Sessions, eCampus, Regional Sites)WEBcurrentUse this form to schedule a class, or change/edit class information regarding existing classes that are offered in Summer Sessions, eCampus (online), at Regional Sites (Boise State Center at CWI, Gowen Field, Mountain Home, Twin Falls, Coeur d'Alene, Lewiston, and Micron) or on the weekend.NA
Risk Management and Insurance
Authorized Volunteer Services Agreement FormPDF14-JunVolunteer Services AgreementNA
Auto Physical Damage Add or Delete Vehicle CoveragePDF18-MarUse this form to Add or Delete University vehicles for insurance coverage.NA
Boise State Fine Art Museum TemplateEXCEL18-MarUse this form to report items for Fine Art insurance coverage.NA
Boise State Loaned Property AgreementWORD14-NovUse this agreement/form to document and report non-owned property on loan to the University for insurance purposes.NA
Driver's Expectations FormPDF14-OctUse this form when checking out/reserving motor pool vehicles.NA
Emergency Response Information and InstructionsWEBcurrentUse this site to review guidelines and procedures for emergency situations. It outlines what should and should not be done.NA
Faculty Led Study Abroad ChecklistPDF16-AugProvides information to Faculty that will be leading studies abroad.NA
Food Preparation Insurance RequirementsPDF17-AugFood Preparation Guidelines and Insurance RequirementsNA
Foreign Travel FormEXCEL18-MarUse this form, prior to departure, to report travel outside the US, Canada, and US Territories to activate State liability coverage and travel assistance.NA
Incident/Accident Injury Report FormPDF16-OctUse this form to report an accident/incident or injury that occurred on campus or on the job. DO NOT use for employee injury. See Supervisor's Accident Report rev 10/16 (online form)NA
Property Loss ReportPDF16-OctUse this form to report property loss of state property.NA
Required Training For Motor Vehicle Operators Conducting University BusinessWEB5-SepRequired Training For Motor Vehicle Operators Conducting University Business. See University Policy 9040.9040
Student Travel FormPDF15-JulEvery student participating in a university sponsored trip must read and sign this consent form prior to departure or the beginning of the event. In addition, students who are younger than 18 years of age must have the signature of a parent or guardian.*6180
Third Party Insurance RequirementsPDF14-OctCertificate of Insurance requirements for Third party vendors/contractors/performers providing services, events, or seeking to use University facilities.NA
TULIP Urmia Brochure/FAQPDF12-OctInformation on Tenant-User Liability Insurance Policy.NA
Worker's Compensation Process and Preferred Provider MapsPDF18-MayWorker's Compensation Claim Process Flowchart and Preferred Provider mapsNA
Worker's Compensation Supervisors Accident ReportWEB16-OctUse this form to file a Supervisor's report for Worker's CompensationNA
University Health Services info and mapPDF15-SepMemo and map outlining the selection of University Health Services as the preferred medical provider for worker's compensation injuries.NA
Space Management/
Request for Space AssignmentWEBcurrentUse this form to request to use a space in the University, for example a classroom, office, wet/dry lab, etc. NA
Sponsored Programs
All Office of Sponsored Programs FormsWEBcurrentUse this url to link to all current OSP forms.NA
Student Conduct Program
Complainant InformationWEB12-AugUse this form to guide and outline academic dishonesty when confronting a student about it.2020
Respondent InformationWEB8-JunUse this form to explain the situation, or evidence for a Student Code of Conduct Charge either as the complainant, the respondent, or as a co-complainant or witness.2020
Student Financial Services
Fee/Tuition Payment RequestPDF16-NovUse this form to make fee and/or tuition payments for Boise State University undergraduate and graduate students.NA
Release of InformationWEB13-AprUse this form to acquire permission from a student to release information, or rescind that information release from certain individuals detailed by the student.2250
Student Financials Upload (SFUpload)EXCEL17-OctUse this form to request a stipend or fellowship payment on a student account. Includes instructions. Formerly titled Stipend & Fellowship Request form.NA
Student Financials Upload (SFUpload) payment determination documentPDF17-AprSupplemental information for the updated Student Financials Upload form.NA
University Fee Appeal FormPDF18-JulStudents who withdraw from one or more courses, due to circumstances outside of their control, may submit the appeal application to request a refund of fees.NA
W-9S, Request For Student's Identification NumberPDF8-MarRequest for Student's or Borrower's Taxpayer ID Number and CertificationNA
Tax Reporting
Automobile Use Mileage LogPDF|WORD10-MarUse this form to document miles driven for business purposes.NA
Social Club Activity Certification and LogPDF|WORD10-MarUse this form to document activity in a social club, distinguishing between official University business and personal activities. 6190
Social Club Authorization FormPDF10-FebUse this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club.6190
Trademark Licensing and Enforcement
Beverage Donation Request (Coca-Cola)WEB7/12/17Use the form for university departments and student clubs and organizations to request donations of beverage product to support activities throughout the year and enhance student life.6030
Transportation
Motor Pool Reservation InformationWEBcurrentReview the steps to renting a vehicle from the Boise State University Motor Pool.6180
Parking Validation/Day Pass Request FormWEBcurrentUse this form to order validation stamps, parking day passes, department special permits, or visitor permits.NA
Parking- Event Parking FormWEBcurrentUse this form to request certain parking lots to be reserved for specific events on a given date and time.NA
Parking- General Ticket AppealWEBcurrentUse this form to appeal a parking citation.NA
Tax Reporting
Automobile Use Mileage LogPDF|WORD10-MarUse this form to document miles driven for business purposes.6190
Petty Cash Change Fund Action FormPDF16-JulUse this form to establish a petty cash fund, make changes to a petty cash/change fund, or close a petty cash fund.6020
Social Club Activity Certification and LogPDF|WORD10-MarUse this form to document activity in a social club, distinguishing between official University business and personal activities. 6190
Social Club Authorization FormPDF10-FebUse this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club.6190
Treasury Management
Accounts Receivable Invoice TemplateEXCEL17-AprUse this template for accounts receivable invoices. Contact AccountsReceivable@boisestate.edu for additional information.NA
Accounts Receivable Invoice Template InstructionsPDF17-Aprinstructions for the Accounts Receivable Invoice TemplateNA
Office of Continuous Improvement
Approval Workflow Maintenance FormWEB18-NovaUse this form to update participants in the standard approval workflow for Expense Reports, Purchasing Requisitions and Budget Transfer in OFC."NA
Multiple AWF Request TemplateEXCEL19-JanAttach this template to the Approval Workflow Maintenance Form to request multiple updates.NA
University Health Services
Health and Wellness Release Time FormPDF16-OctUse this form to request 60 minutes of health and wellness release time per week needs to include details regarding days/times of utilization.NA
Vice President for Student Affairs
Request to Send Mass Email to StudentWEBcurrentUse this form to request to send a mass E-mail to students. Must seek the permission of the Vice President for Student Affairs.
More about mass email guidelines
VPFA
Approval Request for Affiliate/Visitor Status and ServicesWEB16-NovUse this form to provide visitors and affiliates with campus services related to their campus role.NA
Authorization to Transfer Funds to Boise State University FoundationPDF16-JulTo request approval for a transfer of funds from University to Boise State University Foundation.NA