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University Forms and Documents

Use this directory to find university forms and documents, latest revision information, and links to relevant policies.

Forms and Documents

Administrative Accounting

Accounting Reorganization Request Form

  • Revision Date: Jan. 19

Use this form to inform administrative accounting of a structural change or reorganization in your unit.
Accounting Reorganization Request Smartsheet Form

Accounts Receivable Invoice Template

  • Revision Date: Jan. 20

Use this template for accounts receivable invoices. Contact AccountsReceivable@boisestate.edu for additional information.
Accounts Receivable Invoice Template in xlsx

Accounts Receivable Invoice Template Instructions

  • Revision Date: June 18

Instructions for the Accounts Receivable Invoice Template.
Download Accounts Receivable Invoice Template Instructions in PDF format

Budget Rollup Accounts

  • Revision Date: Dec. 09

List of Budget rollup accounts (used only for budget transactions, not valid for coding financial transactions).
Download Budget Rollup Accounts in PDF format

Departmental Deposit Template Instructions

  • Revision Date: Mar. 20

Instructions for information on the Departmental Deposit process.
Download Departmental Deposit Template Instructions in PDF format

Departmental Deposit Template

  • Revision Date: Dec. 18

Use this form to submit a Departmental Deposit.
Download Departmental Deposit Template in xlsx

Journal Entry Request

  • Revision Date: Sep 18
  • Related Policy: 6210

Use this form to request surplus transfers, reallocations, and corrections to transactions with no transaction number. (Smartsheet)
View Journal Entry Request Smartsheet form

Journal Entry Template

  • Revision Date: Sep. 18
  • Related Policy: 6210

Complete this form and attach to Journal Entry Request.
Download Journal Entry Template in xslx

Multiple Supplemental Value Template - Segment Maintenance

  • Revision Date: Jan. 19

Complete this template and upload to Segment Maintenance form to request multiple supplemental values.
Download Multiple Supplemental Value Template – Segment Maintenance in xlsx

Payroll Correction Request

  • Revision Date: Sep. 18
  • Related Policy: 6210

Use this form to request payroll corrections.
View Payroll Correction Request Smartsheet form

Segment Maintenance Request Form

  • Revision Date: Jan. 19
  • Related Policy: 6210

Use this form to add, change, or deactivate a funding source segment.
Download Segment Maintenance Request Form in PDF format

Admissions

International Student Graduate Admissions

Admission application for international students applying for graduate programs. Visit Boise State Graduate College

International Student Undergraduate Admissions

Admission application for international students applying for undergraduate programs. Visit International Admissions

Transcript Request Form

Request transcripts to be sent TO Boise State and explains fax policy. Visit Registrar’s Office: Transcripts

Undergraduate Application

Common Application for Admission to Idaho’s Public Colleges and Universities. Apply for Admission

Office of Budget and Planning

Budget Worksheet - Segment Maintenance

  • Revision Date: Jan. 19

Complete this template and upload to Segment Maintenance form to request new departments and cost centers.
Download Budget Worksheet – Segment Maintenance in xlsx

Memorandum of Agreement

  • Revision Date: Aug. 19

Use this form to establish documentation and approval for funding requiring commitments of ongoing funds, program contractual agreements, or employment funding agreements.
Download Memorandum of Agreement in xlsx

Budget Transfer Template

  • Revision Date: Dec. 20

Use this form to request a budget transfer.
Download Budget Transfer Template in xlsx

Request for Electronic EAF Security

  • Revision Date: Sep. 15

Use this form to request for an employee to create, edit, approve, or review employee action forms.
Visit Request for Electronic EAF Security

Special Funding Request (SFR)

  • Revision Date: Nov. 20

Request for one-time supplemental funding to address an extraordinary challenge or opportunity that was not anticipated during the annual budget process.
Visit Special Funding Request (SFR) Smartsheet form

General Counsel

Contract for Services

This form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms)

Visit General Counsel forms page

Contract Routing Form

Local Engagement Agreement

This form agreement has been approved for use by the Office of the General Counsel for contracting with Artists for performance-type services.
Visit General Counsel form agreements page

Human Resources

ADA Physical/Mental Requirements Questionnaire

  • Revision Date: May 02

Use this form to gather information about the duties and responsibilities that are assigned to a classified support position.
Download in PDF format | Download in WORD format

ADA Public Notice (State of Idaho)

  • Revision Date: Nov. 20

State of Idaho ADA Public Notice
Download ADA Public Notice (State of Idaho) in PDF format

Background Check Request Form

Use this form to initiate a background check.
Visit Background Check Request Form

Beneficiary & Voluntary Term Life Enrollment

  • Revision Date: Nov. 12

Use this form to enroll in voluntary term life insurance plan.
Download Beneficiary & Voluntary Term Life Enrollment in PDF format

Beneficiary Form - Basic Life

  • Revision Date: Nov. 12

Use this form to enroll in a basic life insurance program. Used to designate beneficiaries.
Download Beneficiary Form – Basic Life in PDF format

Conducting a Lawful Employment Interview

  • Revision Date: July 11

How to Conduct a Lawful Employment Interview
Visit Conducting a Lawful Employment Interview

Confidentiality Statement/Agreement

  • Revision Date: Dec. 11

Boise State University has very strict confidentiality regulations which are consistent with the federal Family Education Rights and Privacy Act of 1974 and each employee’s and student’s privacy is protected by this or other various laws and regulations.
Download Confidentiality Statement/Agreement in PDF format

Electronic EAF Authorization Form

  • Revision Date: Sep. 15

Use this form to request for an employee to create, edit, approve, or review employee action forms.
Visit Electronic EAF Authorization Form

Employee Information Form

  • Revision Date: Aug. 17

Use this form to retrieve information needed from new employees. Includes affirmative action information, which is required for reporting purposes.
Visit Employee Information Form

Employee Voluntary Resignation Notification Form

  • Revision Date: April 14

As soon as you have made a decision to resign, please complete and submit this form to your immediate Supervisor.
Visit Employee Voluntary Resignation Notification Form

Faculty Voluntary Phased Retirement Agreement

  • Revision Date: Oct. 9

Use this form to create and agree to a phased retirement program, where the combined percentage of Fall and Spring semester salaries cannot exceed 49%.
Download Faculty Voluntary Phased Retirement Agreement in PDF format

Fee Waiver Application for Dependent Children

  • Revision Date: Oct. 17

Use this form to waive fees for courses as an employee in a permanent position.
Visit Fee Waiver Application for Employee

Fee Waiver Application for Employee

  • Revision Date: Oct. 17

Use this form to waive fees for courses as an employee in a permanent position.
Visit Fee Waiver Application for Employee

Fee Waiver Application for Spouse

  • Revision Date: Oct. 17

Use this form to waive fees for courses as the spouse of an employee in a permanent position.
Visit Fee Waiver Application for Spouse

FMLA Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave

  • Revision Date: current
  • Related Policy: 7230

Use this form for Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave.
Download FMLA Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave in PDF format

FMLA Certification for Serious Injury or Illness of Covered Service Member - for Military Family Leave

  • Revision Date: current
  • Related Policy: 7230

Use this form to provide certification for serious injury or illness of covered service-member for military family leaveDownload FMLA Certification for Serious Injury or Illness of Covered Service Member – for Military Family Leave in PDF format

FMLA Certification of Health Care Provider for Employee's Serious Health Condition

  • Revision Date: current
  • Related Policy: 7230

This form is used to make a medical certification statement for the employee’s own serious health condition.
Download FMLA Certification of Health Care Provider for Employee’s Serious Health Condition in PDF format

FMLA Certification of Health Care Provider for Family Member's Serious Health Condition

  • Revision Date: current
  • Related Policy: 7230

Use this form to make a medical certification statement for the illness of a family member under FMLA.
Download FMLA Certification of Health Care Provider for Family Member’s Serious Health Condition in PDF format

FMLA Certification of Qualifying Exigency For Military Family Leave

  • Revision Date: current
  • Related Policy: 7230

Use this form to provide certification of qualifying exigency for military family leave.
FMLA Certification of Qualifying Exigency For Military Family Leave
Download FMLA Certification of Qualifying Exigency For Military Family Leave in PDF format

FMLA Notice of Eligibility and Rights & Responsibilities

  • Revision Date: current
  • Related Policy: 7230

Submit this form along with the appropriate Certification of Health Care Provider to Benefits 30 days prior to your leave, or when the need for leave is foreseeable.
Download FMLA Notice of Eligibility and Rights & Responsibilities in PDF format

Goodwill Payroll Deduction Form

  • Revision Date: Sep. 13

Use this form to get a food voucher, which allows qualified Boise State Classified employees to get one free meal a week.
Download Goodwill Payroll Deduction Form in PDF format

Goodwill Request Form

  • Revision Date: June 13

The GoodWill program is a food voucher system allowing qualified Boise State Classified employees to get one or two free meals a week.
Download Goodwill Request Form in PDF format

Health Insurance Enrollment Form - Blue Cross

  • Revision Date: Sep. 15

Use this form to apply for medical enrollment, or health insurance, in the State of Idaho from Blue Cross as a full-time employee.
Download Health Insurance Enrollment Form – Blue Cross in PDF format

I-9 List of Acceptable Documents

  • Revision Date: current

List of Acceptable Documents for proof of identity
Visit I-9 List of Acceptable Documents

Idaho Flexible Spending Claim Form

  • Revision Date: July 16

Flexible Spending Accounts (FSA) are a way to pay dependent day care expenses and medical expenses on a before tax basis.
Download Idaho Flexible Spending Claim Form in PDF format

Idaho State Service Form

  • Revision Date: Oct. 06

Use this form to update an employee’s Idaho State Employment status, including information about a retirement plan.
Download Idaho State Service Form in PDF format

Letter of Appointment Form

  • Revision Date: Nov. 17

Use this form to acknowledge the acceptance of an appointment by signing this form and returning it to the University.
Download LOA in PDF format

Outstanding Debts and Confidentiality Statement

  • Revision Date: July 08

Use this form to authorize Boise State University to withhold any outstanding debts owed to the University from an employee’s last paycheck(s) upon separation from employment.
Download Outstanding Debts and Confidentiality Statement in PDF format

Performance Evaluation Form Instructions

  • Revision Date: 2017
  • Related Policy: 7300;7400

Instructions for Performance Evaluation Forms.
Download Instructions for Performance Evaluation Forms in PDF format

Performance Evaluation Form-Employee

  • Revision Date: 2017
  • Related Policy: 7300;7400

Use this form to evaluate the performance of an employee.
Download Performance Evaluation Form-Employee in WORD format

Performance Evaluation Form-Supervisor/Managerial

  • Revision Date: 2017
  • Related Policy: 7300;7400

Use this form to evaluate the performance of a supervisor/managerial employee.
Download Performance Evaluation Form-Supervisor/Managerial in WORD format

PERSI: Beneficiary Designation (RS - 115)

  • Revision Date: Aug. 16

Use this form to designate beneficiaries to receive your PERSI Base Plan and Choice 401(k) Plan death benefits.

Download PERSI: Beneficiary Designation (RS – 115) in PDF format

PERSI: Name Change Form (RS - 111)

  • Revision Date: Aug. 16

Use this form to designate beneficiaries to receive your PERSI Base Plan and Choice 401(k) Plan death benefits.

Download PERSI: Name Change Form (RS – 111) in PDF format

PERSI:Request for Base Plan Account Withdrawal (RS - 108)

  • Revision Date: Aug. 16

Use this form to choose how you want PERSI to handle the withdrawal of your PERSI Base Plan contributions and interest when you terminate employment with a PERSI employer.
Download PERSI:Request for Base Plan Account Withdrawal (RS – 108) in PDF format

Reciprocal Fee Waiver Form

  • Revision Date: Oct. 17

Employees of other Idaho higher education institutions may attend classes at Boise State University using their reciprocal education agreement with some limitations. see https://hrs.boisestate.edu/benefits/education-benefit/ for more information.
Download Reciprocal Fee Waiver Form in PDF format

Reciprocal Fee Waiver form for Dependents

  • Revision Date: Aug. 19

Only one dependent child per family may utilize this benefit in the same semester. Parents of a dependent utilizing the fee waiver cannot also receive the employee or spouse fee waiver benefit
Download Reciprocal Fee Waiver form for Dependents in PDF format

Reference Check Guide

  • Revision Date: Mar. 13

Use this form to aid in your reference checks.
Download Reference Check Guide in WORD format

Request for Leave Without Pay

  • Revision Date: May 10
  • Related Policy: 7260

Use this form to request Leave without pay.
Download Request for Leave Without Pay in PDF format

Request for Primary Name Change

  • Revision Date: Mar. 17

Use this form to change the address or preferred name of the employee. Name changes can also lead to a change in the user name and BroncoMail address.
Download Request for Primary Name Change in PDF format

Request for Reasonable Accommodation Form

  • Revision Date: Mar. 13

Use this form to aid in your reference checks.
Download Reference Check Guide in WORD format

Authorization For Limited Release Of Medical Information

  • Revision Date: June 20

Authorize limited release of medical information in conjunction with request for Reasonable Accommodation
Visit Authorization For Limited Release Of Medical Information

Salary Reduction Form - 401(k) Persi Choice

  • Revision Date: Mar. 17

Salary Reduction Form – 401(k) Persi Choice
Download Salary Reduction Form – 401(k) Persi Choice in PDF format

Salary Reduction Form - 403(b)

  • Revision Date: Jan. 06

Use this form to reduce an Employee’s salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s).
Download Salary Reduction Form – 403(b) in PDF format

Salary Reduction Form - 403(b) Roth

  • Revision Date: May 07

Salary Reduction Form – 403(b) Roth
Download Salary Reduction Form – 403(b) Roth in PDF format

Salary Reduction Form 457(b)

  • Revision Date: Feb. 06

Use this form to reduce an Employee’s salary through a legally binding and irrevocable agreement. The amount specified will be paid to a retirement vendor as premiums on Supplemental Annuity Contract(s).
Download Salary Reduction Form 457(b) in PDF format

Separation Checklist

  • Revision Date: July 18

Use this checklist should be used to ensure return of all University property and resolution of outstanding financial obligations, if any, upon the exit of employee.
Download Separation Checklist in PDF format

Shared Leave Donation

  • Revision Date: Apr. 20

Shared Leave Donation Form
Visit Shared Leave Donation Form

Shared Leave Request Form

  • Revision Date: Apr. 20

Use this form to request the use of shared leave for serious illness/injury of either an employee or a family member of that employee.
Visit Shared Leave Request Form

Student Employment Change Form

All changes to student employment information should be initiated through this form.

Visit Student Employment Change Form

Telecommute Request Form

  • Revision Date: Aug. 17

Use this form to apply for telecommuting status as a University employee.
Visit Telecommute Request Form

VSP Reimbursement Form

  • Revision Date: Feb. 8

Out-Of-Network Reimbursement Form for VSP
Download Out-Of-Network Reimbursement Form for VSP in PDF format

Wage Deduction Authorization Agreement

  • Revision Date: June 13

Your signature on the Policy/Procedure Compliance Certification Form authorizes Boise State University to withhold any outstanding debts lawfully owed to the University from your last pay upon your separation from employment.

Download Wage Deduction Authorization Agreement in PDF format

Inventory Control

Report of Lost- Missing- or Stolen Equipment

  • Revision Date: Apr. 00
  • Related Policy: 6270

Use this form to report lost, missing, or stolen equipment to the University’s Inventory Control Office.
Download Report of Lost- Missing- or Stolen Equipment in PDF format

Request for Disposal of Excess Inventory Items

Revision Date: Feb. 20
Related Policy: 6130; 6270

New form and process. Please visit
Inventory Control for more information.

Visit Request for Disposal of Excess Inventory Items Form

P-Card

Submit a P-Card Request

  • Revision Date: Oct. 20
  • Related Policy: 6140

Use this form to submit a New Card Application, Card Maintenance Request, User Agreement, Approver Agreement, Reconciler Agreement, Authorizer Delegation Agreement.
Submit a P-Card Request Form in Smartsheet

P-Card Missing Receipt Affidavit

  • Revision Date: Jan. 18
  • Related Policy: 6140

This form is not a substitute for an original receipt and should only be used if all attempts to obtain an original receipt have failed.
Download P-Card Missing Receipt Affidavit in PDF format

P-Card Non-Compliance Warning Form

  • Revision Date: Sep. 19
  • Related Policy: 6140

Use this form to notify a cardholder of a p-card issue that needs to be resolved. It identifies the issue, notes the action required to correct, and a time frame for resolution.
Download P-Card Non-Compliance Warning Form in PDF format

Payroll

Direct Deposit Authorization

  • Revision Date: June 18

Boise State University requires direct deposit for all payroll checks. This is your authorization to allow Boise State to use Direct Deposit.
Download Direct Deposit Authorization in PDF format

Payroll Correction Template

  • Revision Date: Sep. 18
  • Related Policy: 6210

Complete this form and attach to Payroll Correction Request
Download Payroll Correction Template in xlsx

Procedures for Processing Payroll Corrections

  • Revision Date: Oct. 17
  • Related Policy: 6210

How to -Procedures for Processing Payroll Corrections
Download Procedures for Processing Payroll Corrections in PDF format | Download Procedures for Processing Payroll Corrections in WORD format

Timesheet - all Employees

  • Revision Date: June 16

Use this form to submit time worked during a given time period only if you and your supervisor are unable to enter time via my.BoiseState.
Download Timesheet for all employees in xlsx format

W4 - Self Service on my.BoiseState Instructions

  • Revision Date: Oct. 17
  • Related Policy: 6210

How to -Procedures for Processing Payroll Corrections
Download Procedures for Processing Payroll Corrections in PDF format | Download Procedures for Processing Payroll Corrections in WORD format

W4 Form

Complete Form W-4 so the University can withhold the correct federal income tax from your pay.
Download W4 Form in PDF format

W4 Withholding Calculator

Printing and Graphics

Submit all estimate requests and print orders by email: printing@boisestate.edu

Submit all estimate requests and print orders by email: printing@boisestate.edu

Request for Services - Sign Shop

Use this form to request services from the Sign Shop such as vinyl lettering/decals, engraved signs, banners, posters, plastic/metal signs, name plates, name holders, or name tags.
Visit Sign Shop order form

Procurement and Vendor Services-Payables

Basic Moving Guidelines for New Hires

Use this information as basic guidelines for moving expense reimbursement. Be sure to consult the Boise State Moving Policy. Visit Basic Moving Guidelines

Blanket Travel Authority

Use this form to establish a blanket travel authority. Valid for one term only. Download Blanket Travel Authorization (PDF)

Campus Upload Template

  • Revision Date: Apr. 21

This is a special use form and should be used only in consultation with a member of the Payables team. For approval to use this form, please reach out to procuretopay@boisestate.edu

Visit Campus Upload Smartsheet form

Download Template Campus Upload in xslx

Contract for Services

This form is required for every Independent Contractor position to define the agreement between Boise State University and an independent contractor. Replaces Contract for Services (independent contractor forms) Visit General Counsel: Contract Administration

Correcting Entry Request

  • Revision Date: Sep. 18
  • Related Policy: 6210

Use this form to request corrections to invoices for Expense Reports, Invoice Payments, Requisitions, Internal Payments, and P-Card Transactions. (Smartsheet)
Visit Correcting Entry Request Smartsheet form

Digital Payment Template

Revision Date: Jan. 21

Template to be used for submitting Invoice Payments that are paid via digital payment option through JP Morgan. The digital payment option should be used for transactions like student per diems, and reimbursements and refunds to non-employees that are non-taxable.

Download the Digital Payment Template in xlxs format

Event Expense Summary

  • Revision Date: Feb. 20
  • Related Policy: 6240

Use this form in conjunction with meals, refreshments, and alcohol expenses.
Download Event Expense Summary in PDF format

Field Trip/Event Expectations Form

  • Revision Date: July 16

Use this form to pre-authorized field trips and provide event expectations to students.
Download Field Trip/Event Expectations Form in PDF format

Gift Award Incentive Form

  • Revision Date: June 20
  • Related Policy: 6230

This form should be completed and submitted to Payables for gifts that exceed $75 for employees or $250 for nonemployees.

Download Gift Award Incentive Form in PDF format

Independent Contractor Classification Request

  • Revision Date: current
  • Related Policy: 6150

Online form. Use this form to determine whether a service provider is an independent contractor or an employee. Use in lieu of the IC Status Form.
Visit Independent Contractor Classification Request online form

Independent Contractor Classification Request Companion Guide

  • Revision Date: May 20
  • Related Policy: 6150

Independent Contractor Classification Request Companion Guide for online form.
Download Independent Contractor Classification Request Companion Guide in PDF format

Internal Payment Request

  • Revision Date: Sept. 18
  • Related Policy: 6210

Use this form to request to submit Internal Payment requests. (Smartsheet)
Visit Internal Payment Request Smartsheet form

Internal Payment Template

  • Revision Date: Mar. 20

Use this form to submit an Internal Payment

Download Internal Payment Template in xslx format

Mileage Log

  • Revision Date: Jan 21
  • Related Policy: 6180

Use this form to log mileage for vicinity travel reimbursement.
Download Mileage Log in xlsx format

Moving Expense Agreement

  • Revision Date:current
  • Related Policy: 7140

Use this form to have new employees consent to the moving expense policy at the University, if necessary under their circumstances.
Visit Moving Expense Agreement form

Moving Guidelines for Departments

  • Revision Date:Jan 19
  • Related Policy: 7140

Use this form to reference instructions on how to request moving funds, and what is/is not appropriate.
Visit Moving Guidelines for Departments

Multiple Correcting Entry Request

  • Revision Date: Sep. 18
  • Related Policy: 6210

Use this form to request multiple corrections to Expense Reports, Requisitions, Internal Payments, and P-Card Transactions. (Smartsheet)
View Multiple Correcting Entry Request Smartsheet form

Multiple Correction Template

  • Revision Date: Sep. 18
  • Related Policy: 6210

Complete this form and attach to Multiple Correcting Entry Request
Download Multiple Correction Template in xlsx format

Non-Employee Reimbursement Form

  • Revision Date: Sept. 19
  • Related Policy: 6180

This is for reimbursements that meet the accountable plan standards for non-employees only.
Download Multiple Correction Template in xlsx format

PaymentWorks Supplier Invitation

  • Revision Date: Nov. 20

Vendor on-boarding tool
Visit PaymentWorks Supplier Invitation

Per Diem Calculator

  • Revision Date: Apr. 19

Per diem calculator (optional tool). Use this tool to calculate your per diem rates.
Download Per Diem Calculator in xlsx

Petty Cash Worksheet

  • Revision Date: Oct. 17
  • Related Policy: 6020

Use this worksheet to replenish Petty Cash.
Download Petty Cash Worksheet in xlxs

Preferred Rate Moving Companies

  • Revision Date: Oct .17
  • Related Policy: 7140

Use this information to find a list of approved moving companies for use by employees, either moving into town or for some other business purpose.
Visit Preferred Rate Moving Companies

Procedure for Human Subject Payment and Forms

  • Revision Date: Jun 20

Procedure for payments of human subjects for purposes of research including related forms.
View Procedure for Human Subject Payment and Forms

Retreat Request

  • Revision Date: July 16
  • Related Policy: 6280

Use this form to request a retreat. A defined purpose, schedule of activities, cost information, and outcome of the retreat are needed.
Download Retreat Request in PDF format

Social Club Activity Certification and Log

  • Revision Date:Apr 20
  • Related Policy: 6190

Use this form to document activity in a social club, distinguishing between official University business and personal activities.
Download Social Club Activity Certification and Log in PDF format

Social Club Authorization Form

  • Revision Date: Feb. 10
  • Related Policy: 6190

Download Social Club Authorization Form in PDF format

Purchase Order Payment Approval

  • Revision Date: Mar. 21
  • Related Policy: 6130

Use this form to proceed with payment on a standard requisition.
Visit Purchase Order Payment Approval Smartsheet form

Provost

Application for Sabbatical Leave

  • Revision Date: Nov. 18
  • Related Policy: 4400

Use this form to apply for faculty sabbatical leave.
in PDF format

Post Sabbatical Leave Report

  • Revision Date: Jan. 20
  • Related Policy: 4400

Use this form to report faculty sabbatical leave activities.
Download Post Sabbatical Leave Report PDF format

Sabbatical Funds Request

  • Revision Date: Aug. 19
  • Related Policy: 4400

Use this form to request sabbatical replacement funds.
Download Sabbatical Funds Request in xlsx format

Sabbatical Leave Evaluation Form

  • Revision Date: Nov. 19

Use this form to evaluate a request for sabbatical leave.
Download Sabbatical Leave Evaluation Form in PDF format

Special Course Fee Request

  • Revision Date: Oct. 19
  • Related Policy: 4200

Use this form to request additional fees for courses that incur extraordinary expenses not covered by tuition payments.
Download Special Course Fee Request xlsx format

Registrar

Student Forms

Use this form to make individual adjustments to requirements stated in the Boise State University undergraduate catalog.
Visit Student Forms

Schedule Change Form - Fall/Spring

Use this form to schedule a class, or change/edit information regarding an existing class in the fall/spring.
Visit Schedule Change Form for Fall/Spring

Schedule Change Form--Extended Studies (Summer Sessions, eCampus, Regional Sites)

Use this form to schedule a class, or change/edit class information regarding existing classes that are offered in Summer Sessions, eCampus (online), at Regional Sites (Boise State Center at CWI, Gowen Field, Mountain Home, Twin Falls, Coeur d’Alene, Lewiston, and Micron) or on the weekend.

Visit Schedule Change Form–Extended Studies (Summer Sessions, eCampus, Regional Sites)

Student Conduct Program

Complainant Information

  • Revision Date: Aug. 12
  • Related Policy: 2020

Use this form to guide and outline academic dishonesty when confronting a student about it.

Visit Student Conduct Complainant Information

Respondent Information

  • Revision Date: Jun 8
  • Related Policy: 2020

Use this form to explain the situation, or evidence for a Student Code of Conduct Charge either as the complainant, the respondent, or as a co-complainant or witness.
Visit Student Conduct Respondent Information

Student Financial Services

Fee/Tuition Payment Request

  • Revision Date: Nov. 16

Use this form to make fee and/or tuition payments for Boise State University undergraduate and graduate students.
Download Fee/Tuition Payment Request in PDF format

Release of Information

  • Revision Date: Apr. 13
  • Related Policy: 2250

Visit Release of Information form

Student Financials Upload (SFUpload)

Student Financials Upload (SFUpload) payment determination document

  • Revision Date: Oct. 20

Supplemental information for the updated Student Financials Upload form.
Download Student Financials Upload (SFUpload) payment determination document in PDF format

University Fee Appeal Form

  • Revision Date: Apr. 21

Students who withdraw from one or more courses, due to circumstances outside of their control, may submit the appeal application to request a refund of fees.
Visit the University Appeal Form

W-9S, Request For Student's Identification Number

  • Revision Date: Mar. 08

Request for Student’s or Borrower’s Taxpayer ID Number and Certification
Download W-9S, Request For Student’s Identification Number in PDF format

Tax Reporting

Petty Cash Change Fund Action Form

  • Revision Date: Mar. 21
  • Related Policy: 6020

Use this form to establish a petty cash fund, make changes to a petty cash/change fund, or close a petty cash fund.
Download Petty Cash Change Fund Action Form in PDF format

Social Club Activity Certification and Log

Social Club Authorization Form

  • Revision Date: Feb. 10
  • Related Policy: 6190

Use this form to authorize a membership to a social club for an employee, and ensure that they understand their duty to maintain a detailed log of personal and business use of the club.
Download Social Club Authorization Form in PDF format

Trademark Licensing and Enforcement

Beverage Donation Request (Coca-Cola)

Related Policy: 6030

Use the form for university departments and student clubs and organizations to request donations of beverage product to support activities throughout the year and enhance student life.
isit the Beverage Donation Request (Coca-Cola) form.

VPFA

Approval Request for Affiliate/Visitor Status and Services

  • Revision Date: Nov. 16

Use this form to provide visitors and affiliates with campus services related to their campus role.
Visit Approval Request for Affiliate/Visitor Status and Services

Authorization to Transfer Funds to Boise State University Foundation

  • Revision Date: July 16

To request approval for a transfer of funds from University to Boise State University Foundation.
Download Authorization to Transfer Funds to Boise State University Foundation in PDF format

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