Correcting Entries Matrix

See the matrix below to determine the appropriate process for the type of correction needed.

Important Note: With HCM go live, correcting entry processes have changed and are currently being re-evaluated. The information outlined below is the latest correcting entry guidance as of December 2022.

What are you trying to do?

Correct Payroll Expenses

1. Correct payroll expenses (ie salary and fringe allocations) that have already posted

Submit the Employee Costing Change form to correct payroll activity that does not meet any of the criteria below which require a manual payroll correction.

Submit a Payroll Correction Request to

correct payroll activity with an effective date before Oct 30, 2022.
reallocate or correct over-time expenses to or from a sponsored project or
reallocate fringe (no wages) as required by sponsored program agreement.

Correct Supplemental Pay / Individual Compensation Payments (ICP) Costing

Costing Changes for ICP / Supplemental Pay

Submit the Individual Compensation Plan (ICP) Changes Form to correct the costing on an ICP that paid out on or after Oct. 30, 2022.
Submit a Payroll Correction Request to correct the costing on an ICP that paid out before Oct. 30, 2022.

Correct Employee Assignment Costing

Costing Changes for Employee Assignments

Submit the Employee Costing Change (ECC) form to change current costing on an employee’s assignment To see current costing, run the Active Employee Funding and Pay report.

Correct an Expense Report, Invoice Payment, or P-Card Transaction

Does it have a transaction number?

No – Use Journal Entry Request
Yes – Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR submit the Correcting Entry Request for a single transaction correction

Please note, Expense Report Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

Request a Department Deposit, Reallocation, Surplus Transfer or change in accounting on an Accounts Receivable Billing Transaction

Submit a Journal Entry Request

Please note: if revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.