Correcting Entries Matrix

Reference the HR Payroll schedule to determine allowable ECC timeframes.

• Submit a Payroll Correction Request to correct payroll activity OR supplemental pay occurred prior to 6 pay periods from the current pay period.

• Submit the Employee Costing Change (ECC) form to correct payroll activity* occurring within 6 pay periods from the current pay period.
• Submit the Individual Compensation Change form to correct costing on supplemental pay occurring within 6 pay periods from the current pay period.

*see sponsored project and time card exceptions below.

• If the employee separation date has passed and their final paycheck has been processed, submit a Payroll Correction Request.

Regardless of when the activity posted, submit a Payroll Correction Request IF you need to complete any of the following:

1. Reallocate or correct over- time expenses to or from a sponsored project.
2. Reallocate fringe amounts as
   required by sponsored program
   agreement.
3. Reallocate partial payroll posting or a fixed amount.

• Edit the timecard and resubmit it, if the timecard override occurred within the last two pay period (within 28 days). Resource for supervisors to edit a time card on behalf of a direct report.
• Submit an HR ServiceNow request if the timecard override occurred beyond two pay periods (great than 28 days).

Does the item needing correction have a transaction number?

• No – Use Journal Entry Request
• Yes – Submit the Multiple Correcting Entry Request to request corrections to multiple entries OR submit the Correcting Entry Request for a single transaction correction

Please note, Expense Report Invoice corrections do not display in the Campus Transaction Dashboard but can be tracked in the Account Analysis Report.

• Submit a Journal Entry Request

Please note: if revisions are needed for a Transact Campus item code, please use the Marketplace All in One Form to request an update in addition to submitting the Journal Entry Request.