COI and Sponsored Travel

Some federal agencies (*list below) require Investigators to disclose information about all sponsored or reimbursed travel that meets certain criteria. 

You should disclose sponsored travel that is related to your institutional responsibilities to Boise State University.

You do not have to report travel if it is reimbursed or sponsored by any of the following:

• • • An institution of higher education (as defined in 20 U.S.C. § 1001(a)), a federal, state or local government agency, an academic teaching hospital, a medical center, or a research institute that is affiliated with an institution of higher education. 
    • However, these references refer to a U.S. Institution of higher education or a federal, state, or local government agency within the U.S. Therefore, Investigators, including Subrecipient Investigators, must disclose all travel information related to foreign Institutions of higher education or the government of another country.

Disclosure is required when the aggregate value of sponsored or reimbursed travel exceeds an estimated $5,000 for an entity in the previous 12 months.

• • • Travel for which the individual is reimbursed for by an outside entity
    • Travel that is paid for on the individual’s behalf by an outside entity
    • Includes any registration fees, accommodations, transportation costs, etc.
      
      • • • Examples of outside entities:
            • • Professional societies
              • Foreign institutions of higher education
              • For-profit entities
              • Non-profit entities

Investigators should disclose the following information:

• • • Entity Name: Name of outside paying entity.
    • Purpose of trip
    • Destination: Provide the city and state (for domestic travel) or city and country (for international travel) where the activity took place.
    • Duration: Provide the number of days associated with the reimbursed travel from the date of departure to the date of return, which should not include personal days.
    • Travel Paid: Include travel expenses that were covered for the trip for yourself and any family member. Expenses might include:
      • • • air fare
          • per diem or living expenses
          • other related expenses such as ground transportation, conference registration fees, and short-term Visa fees, etc.

See the COI Sponsored Travel Decision Tree to assist you in determining if you must disclose your sponsored travel.

*Agencies that require sponsored travel disclosure.  This list may change frequently.

Administration for Children and Families (ACF)

Administration on Aging

Agency for Healthcare Research and Quality (AHRQ)

Agency for Toxic Substances and Disease Registry

Office of the Assistant Secretary for Health (ASH)

Office of the Assistant Secretary for Preparedness and Response (ASPR)

Centers for Disease Control and Prevention (CDC)

Department of Energy

Food and Drug Administration (FDA)

Federal Occupational Health (FOH)

Health Resources and Services Administration (HRSA)

Indian Health Service (IHS)

National Institutes of Health (NIH)

Office of Global Affairs (OGA)

Office of Public Health & Science (OPHS)

Substance Abuse and Mental Health Services Administration (SAMHSA)

Alpha-1 Foundation

Alliance for Lupus Research

Alzheimer’s Drug Discovery Foundation (ADDF) – Harrington Discovery Institute

American Asthma Foundation

American Cancer Society

American Heart Association

American Lung Association

Arthritis Foundation

Crohn’s & Colitis Foundation of America

Juvenile Diabetes Research Foundation

Lupus Foundation of America

Patient-Centered Outcomes Research Institute (PCORI)

Susan G. Komen Breast Cancer Foundation