Appropriated and Local Summary BvA
What is the Appropriated and Local Summary – BvA?
The Appropriated and Local Summary – BvA [Budget vs. Actuals] is a report used to monitor department-specific financial activity for combinations of funding segment string values by fund. The report output provides summary data for Appropriated Account Roll-Ups and Local Fund Balance for a fiscal year (July 1 – June 30).
What should I be on the look-out for when viewing the report output?
Deficits in Appropriated Budgets. Appropriated budgets are allocated from the state and cannot be overspent. Departments can reallocate between Appropriated accounts, Department and Cost Centers by submitting a budget transfer to email@example.com. Not all budgets can be moved, review the Budget Transfer Matrices for more information.
Deficits in Local Fund Balance. If a Fund, Department and Cost Center is in deficit, the department must submit a Journal Entry for the fund balance transfer. Visit Financial Transaction Corrections for more details about Journal Entries.
How often should I run this report?
Run the BvA monthly to monitor budgets and fund balance and confirm the accuracy of financial transactions. Departments are responsible for identifying deficits and financial inaccuracies in order to address and correct them in a timely fashion.
How do I run this report?
What do I do if the report isn’t working or if the report output is missing transaction data?
Submit a Help Desk ServiceNow ticket.