Add an Assignment (job) to an Employee or Direct Report

Before you Begin

When adding a permanent concurrent assignment to an active employee, you will also need to calculate their hourly rate using the Hourly/Salary/Fringe Calculator provided by Human Resources.

Step 1: Access Bronco Hub My Team or My Organization

Access Bronco Hub through your myBoiseState Employee View. In the Services section, locate the link for Bronco Hub.

After accessing Bronco Hub, you can either use the My Team tab to locate a direct report or the My Organization tab if the employee is not a direct report.

My Team

To add an assignment to a direct report, access the My Team tab in Bronco Hub and then select the My Team link.

Locate the employee in the Workers section of the page. Select Actions to the right of the employee name and select Add Assignment from the drop-down list.

My Organization

To add an assignment for an employee who is not a direct report, access the My Organization tab in Bronco Hub and select the Show More link from the Quick Actions menu.

From the Employment section, select Add Assignment.

Use the search bar to locate the employee. Search by Employee name, Employee Email or Employee ID. Select the appropriate employee name from the drop-down.

Step 2 (optional): Select Info to Manage

Always select the Maintain Managers checkbox.

To assign direct reports to the employee being hired, select the Add Direct Reports checkbox.

After selecting the info to manage, select Continue.

Step 3: Enter When and Why Details

In the When and Why section, enter the following information:

• When does the assignment start? Enter the start date for the permanent concurrent job.
• Will the assignment be temporary or permanent? Select Permanent. Note: Temporary will be listed as an option but Permanent must be selected. All Boise State employees are hired “at will” and the selection of Permanent is solely for this system process. As an at-will employee, employment with Boise State University will be for no specified period.
• What’s the way to add the assignment? Select Add Assignment.
• Why are you adding the new assignment? Select Add Assignment.
• Why are you making changes to direct reports? This option displays IF you selected “Add Direct Reports” in Step 2. Select Info to Manage

Step 4: Enter Assignment Details

In the Assignment section, enter the following information for the concurrent assignment.

• Note: Required fields are denoted with an asterisk *
• Note: if you are adding an assignment for a Graduate Assistant position, refer to step 6: Enter Maintain Manager Information of this job aid for detailed information about what to enter in the assignment details section of the new assignment.

Person Type

Select Faculty, Staff, or Student for the person type

Business Unit

Leave Business Unit as IDBSU

Primary Assignment

Leave this as “No”.

Projected End Date

Input the projected end date.

Job (Job Code)

For the Job, or Job Code, begin typing the job name for the position. Then select it from the drop-down list.

Business Title

Input the business title for the assignment.

Department

Begin typing either the department 5 digit ID or the department name. Then select it from the drop-down list. If needed, reference the “Bronco Hub and Perceptive HR Actions” tab of the Standard Approval Workflow Matrix for a list of department IDs. Department IDs are listed in column A.

Reporting Establishment

Select Boise State University for the Reporting Establishment

Location

This field will auto populate based on the HR ID entered in the Department field. Leave it as is.

Assignment Category

Select whether this assignment is full-time temporary (40 hours per week), part-time temporary (less than 40 hours per week).

Hourly Paid or Salaried

Select whether this assignment is hourly or salaried.

Working Hours

For working hours, input the working hours per week for this assignment.

Payroll Group

Type the appropriate Payroll Group in this field. The Payroll Group field identifies the type of employee. Use the Campus Resource – Payroll Group resource to verify the applicable payroll group to enter.

PCN #

Leave this field blank.

Limited Service End Date

Leave this field blank.

Interim Assignment

Do not check this box.

Shift Eligible

Leave Shift Eligible blank

Class Number

If the assignment is an adjunct enter the 5 digit course number. For all other assignments leave blank.

People Group

The People Group field identifies if the individual is Adjunct Faculty, Student, or Temporary.

Select the blue magnifying glass icon to update this field. Select the applicable employment type by selecting the blue search box.

• Select Temporary for Adjunct faculty and temporary non benefit employees.
• Select Student for Graduate Students or Student adjuncts
• Under 12 months will always be blank.

Make the appropriate selection for People Group and select Ok.

Default Expense Account

DO NOT MODIFY the Default Expense Account. The default expense account is not the assignment costing.

Select Continue

Step 5: Enter Costing / Funding Details Information

In the Costing / Funding Details section, click the Add button.

ProTip!

Visit the All Segment Values Report for available costing information.

Input the following information:

• Percent (optional): Enter the percent of costing that should be allocated to this fund source
• Fund: Input the 4 digit funding source type and select it from the drop-down list
• Department. Input the 5 digit department ID and select it from the drop-down list
• Cost Center. Input the 7 digit cost center and select it from the drop-down list
• Supplemental. Input the 10 digit supplemental number and select it from the drop-down list. If your department does not use a supplemental, input 10 zeros
• Project. Input the 10 digit project number and select it from the drop-down list. If your department does not use a project, input 10 zeros

After entering costing information, select OK.

Click Continue.

Step 6: Enter Maintain Manager Information

In the Maintain Managers section, the manager field defaults to the current line manager. If the manager will not change with the new assignment, select Continue.

Select the Add button to add a new line manager for the concurrent assignment OR select the Edit button (pencil icon) to edit the line manager for the concurrent assignment.

In the name search field, begin typing the individual’s first or last name and select them from the drop-down list.

Select Line manager in the Type field.

Select OK then select Continue.

Step 7: Enter Salary Information

In the Salary section, enter the following information:

• Salary Basis: Select the applicable option from Hourly or Salaried.
• Hourly Rate: Input the calculated hourly rate for the employee. Please note, it must fall within the salary range shown on the page which is based on the pay grade and job.

Select Continue.

Step 8 (Optional): Add Direct Reports

If the Add Direct Reports tile was selected in Step 5, an Add Direct Reports section will appear when adding the employee assignment.

Add direct reports by searching for the individuals to add by typing their first or last name. Then select the individual from the drop-down list. The Reporting Relationship will default to Line manager.

Select Continue.

Step 9: Add Comments and Attachments

If you want approvers to have any information on this add assignment to make the approver process easier, please enter comments. Comments are visible in the approval emails.

Please check with your department’s business manager for any required comments or attachments.

Step 10: Submit

After entering all assignment details, select Submit.

What’s next?

Once submitted the additional assignment request will route to the following:

1. The line manager (supervisor) of the employee being transacted upon.
2. The funding source manager(s) for the department(s) included in the Costing/Funding Details section of the request.
3. Graduate College if the transaction includes job codes: 49120, 49110, 49111, 49181, 49180
4. Human Resources
5. College / Division is the last approval
6. Provost if the person being transacted upon is faculty

If other individuals need to be included in the approval workflow (e.g. Principal Investigator for grant funded transactions) the funding source manager must add the approvers as an AdHoc action.

Important Note

If the employee being transacted upon is not a faculty member, the name of the initiator will display as the last approver in the approval workflow. The initiator does not need to approve the transaction, Bronco Hub will automatically approve after all other approvals have been completed.

What options are there to follow up on the action after it’s submitted?

The action initiator (submitter) can follow up on (e.g. view approval information) the submitted action by locating it in the initiated tasks section of the Worklist.