Many simple contracts can be accommodated on the University’s approved forms; the Contract for Services form and the Local Engagement agreement form. These form templates can be used without the Office of the General Counsel (OGC) review if the following criteria is met:
Please note: There are instances where contracts require legal review and the Contract for Services agreement and Local Engagement agreement forms cannot be used. See exceptions.
- The amount of the contract must be within your department’s signature authority and signed by an authorized signer designated by the CFO/VP for Finance and Administration.
- Contract must be prepared using the Contract for Services form or the Local Engagement Agreement form and not on an agreement provided by a vendor.
- No changes have been made to the university’s approved form and/or no additional business terms have been added.
- The term of the contract is less than one year.
- Independent contractor status has been verified by Procurement and Vendor Services.
- If you contract is $10,000 or above contact Procurement formally known as Purchasing to determine if the contract is exempt from bidding.
- Have you received approval from other departments if applicable? Such as Procurement, OIT or Risk Management.
- Authorized Unit exemptions: if your unit has a specific exemption from routing your contract for review.
University Approved Forms:
- Contract for Services and Checklist (PDF) Use for consultants, contractors, special service, etc. and work is being done on campus.
- Cover Sheet and Local Engagement Agreement(PDF) Use for speakers, artists, and performers or anyone who is performing, the event is advertised, or merchandise is being sold.
- Department Templates Forms created specifically drafted for your department by OGC.
Forms/agreements presented to you by outside vendors are sometimes problematic. Typically, these agreements have been drafted to provide maximum protection to the vendor, with little or no protection for Boise State. Moreover, they frequently contain provisions (i.e., certain insurance, indemnification, choice of law, jurisdiction, and venue provisions, among others) which the University as a state entity cannot agree or adhere to. Before agreeing to another vendor/party’s form agreement, please forward the agreement to OGC for review.