Aug 4 | Adjuncts | LOAs for Fall typically due | Letters of Appointment |
Aug 22 | Spring Schedule | Review 1 closed for departments | Department Deadlines for Schedule of Classes
Scheduling Forms |
Aug 29 | Summer Schedule | Review 1 open | Department Deadlines for Schedule of Classes |
Aug - Sept | PAR | Departments with PAR reports due in the current academic year are notified in August. PAR-FDR organizing/informational meetings are held. | Program Assessment Reporting |
Aug - Sept | UF/GEC | Departments with Foundations of the Discipline Reports (FDRs) due in the current academic year are notified in August. PAR-UF organizing/informational meetings are held. | Program Assessment Reporting |
Sept 1 | Budget | Submit application for special course or program fee to be implemented the subsequent spring/summer semester | Special Course or Program Fees |
Sept 18 | Spring Schedule | Review 2 (with room assignments) for departments to make changes | Scheduling |
Sept 27 | Spring Schedule | Review 2 closed for departments | Scheduling |
TBD | Post-Tenure Review | Provost distributes post-tenure review requests to Department Chairs. Chairs implement post-tenure review processes in the department. | Periodic Review of Tenured Faculty |
Oct-Dec | UF/GEC | Faculty who teach Foundations of the Discipline (FD) courses for non-majors are sent further information in October about FD faculty ULO assessment survey due in January.
Dept. reps consult with FD faculty and ensure they are prepared to complete the FD survey in January. For example, clarifying common assignments to be used (if any). | Program Assessment Reporting |
Oct 1 | GEC Curriculum | Deadline for submitting changes to GEC | Curriculum Change Request |
Oct 1 | Catalog | Registrar’s Office distributes First Proof copies of the next academic year Undergraduate Catalog to Department Chairs for review in October | Policy 4150 |
Oct 9 | Summer Schedule | Review 1 closes | Scheduling |
Oct 15 | P&T | Tenure and promotion dossiers due to College Committee | University Tenure and Promotion Guidelines |
Oct 15 | Textbooks | Submit spring textbook orders to Bookstore | Bookstore |
Oct 15 | Sabbatical | Provost distributes Call for Sabbatical Applications | Faculty Sabbatical Leave policy |
Oct 24 | Fall Schedule | Review 1 open | Scheduling |
Oct 30 | Summer Schedule | Review 2 open | Scheduling |
Nov 1 | Emeritus | Deadline for Emeritus Faculty approval for Winter Commencement | Application for Emeritus Status
Policy 4280 |
Nov 1 | Curriculum | Deadline for submitting PROGRAM changes for the next catalog | Curriculum Management |
Nov 1 | PAR | Departments/programs submit PAR Follow-up Report of the discussion and summary of actions to be taken. | Typical timeline |
Nov 20 | Fall Schedule | Review 2 closed | Department Deadlines for Schedule of Classes |
TBD | Post-Tenure Review | Faculty post-tenure review evaluations due to Dean | Periodic Review of Tenured Faculty |
TBD | Post-Tenure Review | Deans submit post-tenure review documentation to Provost | Periodic Review of Tenured Faculty |
TBD | Post-Tenure Review | Provost sends post-tenure review letters to Faculty, Department Chairs, and Deans | Periodic Review of Tenured Faculty |
Dec | Budget | Provost forwards Annual Budget Planning documents to Deans in December | Budget and Planning |
Dec | PAR | PLOs updated on the assessment website; summary reports are shared with dean, provost, and other admin /governance as needed. | Typical timeline |
Dec 1 | Sabbatical | Faculty submit sabbatical applications and supporting documentation to Department Chairs | Faculty Sabbatical Leave policy |
Dec 1 | P&T | Candidates notified of College Committee recommendations | University Tenure and Promotion Guidelines |
Dec 2 | Adjuncts | Submit Letters of Appointment for adjunct faculty teaching spring semester
Send list of new adjuncts to CTL for inclusion in New Adjunct Orientation | Letters of Appointment |
TBD | Post-Tenure Review | Provost notifies individuals, chairs, and deans of the outcome of the post-tenure review | Periodic Review of Tenured Faculty |
Dec 15 | P&T | College promotion and tenure committee forwards all materials and recommendations to the Dean | University Tenure and Promotion Guidelines |
Dec 30 | Sabbatical | Submit sabbatical applications and recommendations forwarded to Deans | Application for Sabbatical Leave |
Jan | UF/GEC | FD Faculty Surveys about ULO assessment DUE in late January. | Program Assessment Reporting |
Jan-Apr | PAR | Departments with reports due during next academic year are notified.
Depts./programs gather and evaluate evidence of student learning; discuss findings/observations; participate in CTL workshops; seek consultations (as needed); write reports. | Typical timeline |
Jan | Curriculum | Provost submits all approved curriculum changes to Registrar’s Office for inclusion in Undergraduate Catalog in early January | Curriculum Management |
Jan 1-14 | Budget | FY2X Budget Kickoff Memo typically comes out | Budget and Planning |
Jan 1 | Special Course Fees | Submit Special Course or Program Fee applications for implementation in Fall | Special Course or Program Fees |
Jan 10 | Fall Schedule | Review 1 closed | Department Deadlines for Schedule of Classes |
Jan 15 | Sabbatical | Deans submit sabbatical applications and recommendations for review by Sabbatical Committee to Provost | Faculty Sabbatical Leave policy |
Jan 15 | P&T | Deans notify tenure candidates of their recommendations | University Tenure and Promotion Guidelines |
Jan 25 | Curriculum | Spring deadline for submitting course to GEC | University Curriculum Committee |
Jan 25 | UP/GEC | Departments that offer general ed courses turn in follow-up course review materials to the GEC during the year following initial ULO reporting. | Typical timeline |
Jan 31 | P&T | Deans submit tenure materials and recommendations to the Provost | University Tenure and Promotion Guidelines |
Feb 1 | Evaluations | Deadline for faculty to add activities to F180 | Faculty 180 Info |
Feb 5 | Fall Schedule | Review 2 open | Department Deadlines for Schedule of Classes |
Feb 15 | UF/GEC | Results of FD Faculty Surveys reported back to department chairs and course coordinators by February 15. | Typical timeline |
Feb 15 | Curriculum | Deadline for submitting COURSE changes to be included for summer/fall continuing student registration | Curriculum Management |
Feb 15 | Fall Schedule | Review 2 closed for departments. | Department Deadlines for Schedule of Classes |
~Feb 20 | Budget | Executive Budget Committee Meeting | Budget and Planning |
~Feb 21 | Budget | Student Tuition & Fee Hearing-Lookout Room | Budget and Planning |
~Feb 28 | Budget | Local Budget Templates due to OBP | Budget and Planning |
Mar | Budget | Provost requests Salary Recommendations (if funds for salary increases appropriated by the legislature) in March | Budget and Planning |
Mar | Budget | Deans submit Annual Budget Planning documents to Provost in March | Budget and Planning |
Mar 1 | Performance Evaluations | Submit professional and classified staff annual performance evaluations to Human Resource Services | Performance Evaluations |
Mar 1 | P&T | President notifies candidates of promotion and tenure decision | University Tenure and Promotion Guidelines |
Mar 15 | Textbook | Submit summer textbook orders to Bookstore | Bookstore |
Mar 15 | Budget | CEC spreadsheets for faculty typically due | See Employee Raises: A Walk-Through the CEC Process for the FY24 process. |
Mar 15 | Performance Evaluations | Annual performance evaluations due to faculty | Policy 4290 |
Mar 31 | Performance Evaluations | Final annual performance evaluations due to faculty | Policy 4290 |
~Mar 31 | Budget | Last day to submit permanent budget transfers
Last day to submit fiscal year employee actions (e.g. EAFs, PageUp) for any changes to be reflected in Budget Books | Budget and Planning |
Apr 1 | Special Course Fees | Deans submit requests for special course fees for Spring to Provost | Special Course or Program Fees |
Apr 1 | Emeritus | Deadline for Emeritus Faculty approval for Winter Commencement | Application for Emeritus Status
Policy 4280 |
Apr 1 | P&T | Candidates for promotion and tenure who will apply in Fall next year notify their department chair of their intention | University Tenure and Promotion Guidelines |
~Apr 4 | Spring Schedule | Review 1 open (final date yet to be determined) | Department Deadlines for Schedule of Classes |
Apr 15 | Textbooks | Submit fall textbook orders to Bookstore | Bookstore |
Apr 15 | Performance Evaluations | Annual faculty evaluations due to the dean | Policy 4290 |
Apr 15 | Adjuncts | Submit Letters of Appointment for adjunct faculty teaching summer courses | Letters of Appointment |
May 1 | PAR | Program Assessment Reports and Foundations of the Discipline Reports (where applicable) are DUE.
PAR: reports templates I, II and curriculum map template. | Typical timeline |
May 1 | UF/GEC | Program Assessment Reports and Foundations of the Discipline Reports (where applicable) are DUE.
FDR: Depts/programs that offer Foundations of the Discipline courses to non-majors complete one report template for each of their general education courses. | Typical timeline |
May | P&T | Request promotion and tenure letters from external reviewers | University Tenure and Promotion Guidelines |
June – August | PAR | Feedback assembled and provided to departments | Typical timeline |