Skip to main content

Managing the Department: Due Dates And Suggested Activities

Spring 2022

January 2022

Due Dates

DateTaskTo-DoResources
JanAdjuncts:Submit Letters of Appointment for adjunct faculty teaching spring semester and send list of new adjuncts to CTL for inclusion in New Adjunct OrientationLetter of Appointment
JanCurriculum:Provost submits all approved curriculum changes to Registrar’s Office for inclusion in 2022-2023 Undergraduate Catalog in early JanuaryCurriculum Management at Boise State
Jan 2-7PARDepartments with PAR or FD reports due in the current academic year are notified in August. PAR-FDR organizing/informational meetings are held this month.Typical timeline

Spring Organizing Meeting Date and Times
Jan 1-14BudgetFY2X Budget Kickoff Memo typically comes out
JanBudgetSubmit Special Course or Program Fee applications for implementation in Fall 2022Special Course or Program Fees
Jan 12Schedule:Complete entering changes to Fall 2022 Schedule of Classes for on campus and Extended Studies classes using the Online Class Scheduling tool for Review 1Department Deadlines for Schedule of Classes
Scheduling Forms & Links
Jan 15Sabbatical:Deans submit sabbatical applications and recommendations for review by Sabbatical Committee to Provost
P & T:Deans notify tenure candidates of their recommendations
Jan 31P & T:Deans submit tenure materials and recommendations to the Provost

Suggested Activities

  • PAR: Depts./programs gather and evaluate evidence of student learning; discuss findings/observations; participate in CTL workshops; seek consultations (as needed); write reports.
  • Check registration totals to make enrollment decisions.
  • Send list of new adjuncts to CTL for inclusion in New Adjunct Orientation.
  • Conduct elections for mid-year committee vacancies.
  • Plan and conduct a department meeting prior to the start of classes.
  • Conduct mid-year review of budget to ensure operating funds for the rest of the year.
  • Contact Extended Studies if department is considering idea of developing a new online degree. Process can take 4-5 semesters to move through design and approval activities.
  • Begin performance evaluations for adjunct faculty. See resources here.

February 2022

Due Dates

DateTaskTo-DoResources
FebCatalog:Registrar’s Office distributes Final Proof copies of 2021-2022 Undergraduate Catalog to Department Chairs for review with a one-week deadline to submit final changes and corrections in February
Feb 22 (revised)Evaluations:Deadline for faculty to add activities to F180Annual Evaluation Process for Calendar Year 2021
Feb 4Budget:For academic programs in either the Self-Support or Online program Fee funding models, this is the deadline for submitting requests to increase student fees for AY22-23. Contact Ilene McEnroe in Extended Studies for more info.
~Feb 15Curriculum:Submit Requests for Curriculum Change to the University Curriculum Committee for Fall 2021 implementationCurriculum Change Request
~Feb 16Budget:Executive Budget Committee Meeting
Budget:Student Tuition & Fee Hearing-Lookout Room
Curriculum:Submit Requests for Curriculum Action to the Graduate Council for Fall 2021 implementationRequest for Curriculum Action (Grad College)
Feb 7Schedule:Begin making changes for the second review for Fall 2021 in the Online Class Scheduling toolDepartment Deadlines for Schedule of Classes
Scheduling Forms & Links
Feb 17Schedule:Review 2 closed for departments.Department Deadlines for Schedule of Classes
Scheduling Forms & Links
Feb 22Schedule:Registration for summer beginsDepartment Deadlines for Schedule of Classes
Scheduling Forms & Links
~Feb 26Budget:Local Budget Templates due to OBP

Suggested Activities

  • Run Validation Report to verify approved Fall semester course fees.
  • Invite students to meet with academic advisors prior to summer and fall class registration
  • Schedule information sessions for sophomores and juniors considering graduate school

March 2022

Due Dates

DateTaskTo-DoResources
MarPerformance Evaluations:Submit faculty evaluation report and any performance plans for faculty members to DeansFaculty 180
MarBudget:Provost requests Salary Recommendations (if funds for salary increases appropriated by the legislature) in March
MarBudget:Deans submit Annual Budget Planning documents to Provost in March
Mar 1Performance Evaluations:Submit professional staff annual performance evaluations to Human Resource ServicesPerformance Evaluations
P & T:President notifies candidates of promotion and tenure decision
Mar 15Textbook:Submit summer textbook orders to BookstoreBookstore
Mar 15 (revised to May 1)Performance Evaluations:Annual performance evaluations due to facultyPolicy
~Mar 22Catalog:Submit first proof of 2021-2022 Graduate College content to Graduate College
March 31Performance Evaluations:Final annual performance evaluations due to facultyPolicy
~Mar 31Budget:Last day to submit permanent budget transfers
Last day to submit FY22 employee actions (e.g. EAFs, PageUp) for any changes to be reflected in FY22 Budget Books (Must be received in OBP by 3/31/21)

Suggested Activities

  • Assign faculty to march in Spring Commencement
  • CEC spreadsheets are typically due to the dean between March 1 and May 31

April 2022

Due Dates

DateTaskTo-DoResources
AprilSpecial Course Fees:Deans submit requests for special course fees for Spring 2021 to ProvostSpecial Course or Program Fees
Emeritus:Submit names of retiring faculty to the Provost’s Office for recognition at Spring CommencementApplication for Emeritus Status
April 1P & T:Candidates for promotion and tenure who will apply in Fall 2022 notify their department chair of their intention
April 15Textbooks:Submit fall textbook orders to BookstoreBookstore
(Revised to May 15)Performance Evaluations:Annual faculty evaluations due to the dean
Adjuncts:Submit Letters of Appointment for adjunct faculty teaching summer coursesLetter of Appointment
~April 30Schedule:Begin making changes for the second review for Fall 2022 in the Online Class Scheduling. Begin making changes for the first review for Spring 2023 in the Online Class Scheduling tool the second to last week of April (final date yet to be determined)
Schedule:Department Chairs complete entering changes to Fall 2022 Schedule of Classes for on campus and Extended Studies classes using the Online Class Scheduling tool for Review 2

Suggested Activities

  • Monitor enrollment trends for summer and fall semester and make adjustments as needed
  • Ensure that procedures are in place to conduct student evaluations of courses
  • Encourage faculty to participate in orientation programs for new students and families
  • Finish PAR, if applicable

May, June, July 2022

Due Dates

DateTaskTo-Do
May 1PAR:Program Assessment Reports due in the month of April, by May 1st
MayP&T:Request promotion and tenure letters from external reviewers
May 15Strategic Planning:Department / College level draft strategic plans (i.e. filled out templates) are due
~May 31Catalog:Submit final proof of 2021-2022 Graduate catalog content to Graduate College
~July 26GA/TA:Submit Fall 2021 fee waiver list for all graduate assistantships to Graduate College
June – AugustPAR:Feedback assembled and provided to departments

Suggested Activities

  • Let CTL know who your new adjuncts are
  • Plan summer staffing for administrative assistance, advising, and managing department tasks
  • Notify students if department hours of service will be limited
  • Remind faculty to provide contact information for the summer
  • Take a break!
  • Catch up, plan ahead, re-engage in scholarly activities, etc.
Back To Top