Drafting your content in a document format can help ensure your content is accessible for the widest number of readers. You might be aware of the built-in Accessibility Checkers for Microsoft Word and Adobe Acrobat Pro, but did you know there are a whole suite of tools available to make your documents more accessible?
The OIT Accessibility Team developed a custom ribbon called Boise State A11y Tools to help identify the most helpful tools and processes in Word for creating accessible documents. In this guide, we discuss a recommended workflow for using the ribbon and these tools to create more accessible documents, distribute them to your audience, and maintain them for future use.
If you need assistance using a specific tool in Word we suggest searching Word’s Help documentation, reviewing the tutorials available at Goodwill Community Foundation, or contacting the OIT Accessibility Team at OITAccessibility@BoiseState.edu.
Installing the Boise State A11y Tools Custom Ribbon
To install the Boise State A11y Tools custom ribbon settings into Microsoft Word, follow these steps:
- Download the customizations file from Google Drive: Boise State A11y Word Ribbon Customizations.exportedUI
- Note where the file is saved on your computer
- Open Microsoft Word and right click with your mouse, anywhere on the ribbon then select Customize Ribbon, or navigate to File, Options, Customize Ribbon
- From Customize Ribbon section of Word Options, locate the Import/Export field and select Import Customization File
- Locate the customizations export file you downloaded in step 1 and open it
- You’ll receive a notification from Microsoft Office asking if you want to Replace all existing Ribbon and Quick Access Toolbar customizations for this program. Select Yes to proceed.
The Boise State A11y Tools ribbon is now installed and ready for use.
Download the practice document, Accessibility Toolbar Activity – Unstyled, to access an unstyled version of this guide. In the unstyled document you’ll find all the same content but none of the styles, images, links, or navigation aids. You can use this document to practice applying styles, structuring your document, inserting content such as links and images, adding references and navigation aids, before reviewing your document and saving as a PDF.